WHEREAS subsection 15(1) of The Regional Municipalities Act, R.S.O. 1990, Chapter R.8, as amended, states that the Regional Council shall appoint a Regional Clerk whose duty it is to perform certain duties listed in that section and such other duties as may be assigned to him or her by the Regional Council;

AND WHEREAS subsection 15(3) of The Regional Municipalities Act, as amended, states that when the office of the Regional Clerk is vacant or the Regional Clerk is unable to carry on his or her duties through illness or otherwise, the Regional Council may appoint a temporary acting clerk who shall have all the powers and duties of the Regional Clerk;

AND WHEREAS, the Council of the Regional Corporation on the 12th October, 1978 passed By-law 167-78, being a by-law to set out duties of the Regional Clerk;

AND WHEREAS the Council of the Regional Corporation on the 28th September, 1995 passed By-law 77-95, being a by-law to appoint an Acting Regional Clerk;

AND WHEREAS the Council of the Regional Corporation has by resolution adopted on the 13th February, 1997, authorized a consolidated by-law to set out the duties of the Regional Clerk and the appointment of an Acting Regional Clerk;

NOW THEREFORE the Council of the Regional Corporation enacts as follows:

1.The officer appointed as Regional Clerk shall exercise the authority and carry out all duties assigned to the Office of the Clerk under all applicable statutes and regulations and for that purpose shall have charge of the Regional Clerk's Division and its staff.

2.The Regional Clerk shall have and perform on behalf of the Regional Corporation all of the customary duties of a municipal clerk as those duties apply to the Regional Corporation and without limiting the foregoing, the Regional Clerk shall:

(a)carry out those functions assigned to the Regional Clerk in the Procedural By-law and any other by-law of the Regional Corporation or by any resolution of the Regional Council;

(b)keep records of the proceedings of Council and its Committees, including by-laws, minutes and agendas, and provide public access to those records in accordance with law;

(c) have charge of the corporate seal and attach the seal to documents of the Regional Corporation on the order of the Regional Council or in connection with the proper purposes of the Regional Corporation, and delegate this authority to the Treasurer and Commissioner of Finance for the purpose of sealing debentures and any documents relating thereto;

(d) be the source of public record, assure the formal communication of Council decisions, and provide information regarding decisions of the Council to the public upon request; and

(e) carry out any other function as the law may require or as the Commissioner of Corporate Services and Regional Solicitor may from time to time assign.

3.The holder of the position of Manager, Legislative Services, or the person designated as Acting Manager of Legislative Services from time to time by the Regional Clerk or by the Commissioner of Corporate Services and Regional Solicitor, is hereby appointed Acting Regional Clerk and shall have all the powers and duties of the Regional Clerk when the office of the Regional Clerk is vacant or when the Regional Clerk is unable to carry on his or her duties through illness or otherwise.

4.That By-laws 167-78 and 77-95 be repealed.

READ THREE TIMES AND FINALLY PASSED IN OPEN COUNCIL this 13th February, 1997.

Regional Clerk, Regional Chair