| THE REGIONAL MUNICIPALITY OF PEEL |
| BY-LAW NUMBER 3-2004 |
|
A by-law
to provide for the preservation and destruction of documents and records
of the Regional Municipality of Peel, and to amend By-law Number 1-2003.
|
WHEREAS under Section 255 of the Municipal
Act, 2001 as amended, a municipality may establish schedules of retention periods
during which its records must be kept and preserved;
AND WHEREAS the Council of the Regional Corporation on the 23rd day of January, 2003 enacted By-law 1-2003, being a by-law to establish retention periods during which its records must be retained and preserved (the "Records Retention By-law);
AND WHEREAS the Council of the Regional Corporation has by resolution passed the 12th of February, 2004 authorized the enactment of a by-law to amend the Records Retention By-law;
NOW THEREFORE the Council of the Regional Corporation enacts as follows:
1. That the Records Retention By-law
1-2003 be amended by deleting the following from Schedule A thereof:
| File Code |
Subject Heading/Description | Office of Record | In Office | Off Site | Total | Remarks/Legal Citations |
|
S51
|
Tenant
/Applicant Placement Includes: All records produced by the Region or received from the applicant in support of their application, such as Client Management System (CMS) reports, medical report forms, bank statement copies, credit reports, Social Insurance Number card copies and rental application forms. Uses: Determine applicants' eligibility for non-profit housing. |
Housing Operations |
T+2 | T+2 | Remarks:
T = placement or cancellation of application.
If applicant placed, file -
S50. |
and replacing with the following:
| File Code |
Subject Heading/Description | Office of Record | In Office | Off Site | Total | Remarks/Legal Citations |
|
S51
|
Tenant
/Applicant Placement Includes: All records produced by the Region or received from the applicant in support of their application, such as Client Management System (CMS) reports, medical report forms, bank statement copies, credit reports, Social Insurance Number card copies and rental application forms. Uses: Determine applicants' eligibility for non-profit housing. |
Housing Operations |
T+1 | T+1 |
Remarks: T = placement or cancellation of application. If applicant placed, file - S50. Citations: Social Housing Reform Act, 2000, Chapter 27, s 23 (1) authority to incorporate, s(2) status Social Housing Reform Act, 2000, Ontario Regulation 368/01 (funding). |
|
| Excludes: Records submitted by the applicant in support of their application under special priority such as Victim of Family Violence reports and medical report forms. | Housing Operations |
T+1 | T+1 | Remarks: T= placement. Victims of Family Violence reports do not become part of the Tenant (S50) file and are not passed on to the housing provider upon placement. Citations: Social Housing Reform Act, 2000, Chapter 27, s 23 (1) authority to incorporate, s(2) status Social Housing Reform Act, 2000, Ontario Regulation 368/01 (funding). |
READ THREE TIMES AND FINALLY PASSED IN OPEN COUNCIL this 12th day of February,
2004.
| A.
Macintyre ________________________ Acting Regional Clerk |
E.
Kolb ______________________ Regional Chair |