WHEREAS there are occasional times when there is no regular meeting of Council scheduled for a period of more than 21 days after the date of the previously scheduled regular Council meeting or, when pursuant to section 275 of the Municipal Act, 2001 there is a period of restricted acts in the year of an election (a "lame duck" period), either which is hereinafter referred to as an "Interim Period";

AND WHEREAS, during Interim Periods staff of the Regional Corporation are authorized to exercise authority to ensure the continuity of conduct of the Regional Corporation's business;

AND WHEREAS, Council deems it desirable to continue a Committee comprising adequate Council representation and to delegate to that Committee Council's powers beyond the authority otherwise conferred upon staff of the Regional Corporation, during Interim Periods;

AND WHEREAS, the Procedural By-law 100-2012 authorizes the establishment by Council of Committees at any time as is deemed necessary for the consideration of matters within Council's jurisdiction;

AND WHEREAS, Council is authorized by sections 23.1 and 275(6) of the Municipal Act, 2001, c.25 as amended to delegate its powers to a body including a Council Committee;

NOW THEREFORE, the Council of the Regional Corporation enacts as follows:

1. That in this By-law, "Interim Period" means a time during which there is no regular meeting of Council scheduled for a period of more than 21 days after the date of the previously scheduled regular Council meeting or a period of restricted acts in the year of an election (a "lame duck" period);
   
   
2. That a Committee composed of the Chairs and Vice-Chairs of the Management, Public Works, Health Services and Human Services sections of Regional Council, and the Regional Chair, ex officio is continued and known as the Interim Period Approvals Committee (the "Committee");
   
   
3. That Council's powers and authority are delegated to the Interim Period Approvals Committee during Interim Periods to the full extent permissible by law, with the exception that Council's powers and authority respecting the hiring or firing of employees is not so delegated;
   
   
4. That the terms of reference for the Committee are as set out in Schedule "A" which is hereby enacted and forms part of this by-law.
   

READ THREE TIMES AND PASSED IN OPEN COUNCIL this 11^th day of September, 2014.

Schedule "A" to By-law 62-2014

Terms of Reference for the Interim Period Approvals Committee
Enacted Pursuant to By-law 62-2014

Purposes of the Committee:

To oversee any matters requiring Council’s approval, as authorized by section 23.1 or section 275(6) of the Municipal Act, 2001, c.25 as amended.

To provide assurance to the public that the continuity of conduct of regional business is administered in an efficient, effective and economical manner.

Membership

The Committee shall be comprised of the Regional Chair (ex-officio), the Chairs and Vice-Chairs of the Management; Public Works; Health Services; and Human Services sections of Regional Council.

Election of Chair and Vice-Chair

The Committee will elect from among its members a Chair and Vice-Chair, and this election shall be held at the first meeting of the Committee in each term of Council.

The Committee shall appoint a Vice-Chair who may act in the capacity of Chair and exercise all the rights, powers and authorities of the Chair when the Chair is absent through illness or otherwise, or is absent from the office in course of his or her duties, or on vacation or on an approved leave.

Quorum

A majority of the members of the Committee shall constitute a quorum.

Term of Appointment

The term of appointment of the Committee will be for the remainder of the present term of Council.

Meetings

Meetings will be scheduled at the call of the Chair of the Committee. A designate of the Regional Clerk will serve as the secretary to the Committee and provide administrative support.