January 14, 2010 Regional Council-Budget Minutes
Page Content:
1. Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations/Presentations
 
a)
2010 Current and Capital Region of Peel Budget Re-Cap
6. Communications
7. Reports
  1. Staff Reports
   
a)
2010 Budget Current and Capital Region of Peel Budget
8. By-laws
9. Other Business
10. Notices of Motion
11. In Camera Matters
12. By-law to Confirm the Proceedings of Council
13. Adjournment


THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
REGIONAL COUNCIL - BUDGET MEETING
January 14, 2010

Regional Chair Kolb called the Budget meeting of Regional Council to order at 12:00 p.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.

1. ROLL CALL

Members Present:

E. Adams; G. Carlson; C. Corbasson; S. Fennell; G. Gibson; A. Groves; N. Iannicca; E. Kolb; K. Mahoney; H.  McCallion; G. Miles; E. Moore; M. Morrison; P.  Mullin; P. Palleschi; C. Parrish; R. Paterak; M. Prentice; J. Sanderson; J. Sprovieri; A. Thompson; R. Whitehead

Members Absent:

F. Dale, due to illness; S. McFadden, due to vacation; P. Saito, due to a personal matter

Also Present:

D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J.  Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. D. Mowat, Medical Officer of Health; P. O’Connor, Regional Solicitor and Director, Legal and Risk Management; J. Payne, Deputy Clerk; Helena West, Legislative Specialist

   

___________________________________

* See text for arrivals
¨See text for departures


2. DECLARATIONS OF CONFLICTS OF INTEREST

Regional Chair Kolb declared a conflict of interest with respect to the salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor McCallion declared a conflict of interest with respect to the salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor Miles declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.

Councillor Moore declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as family members are employed with the Region of Peel.


3. APPROVAL OF MINUTES

a) December 10, 2009 Regional Council Budget Meeting

Moved by Councillor Corbasson,
Seconded by Councillor Carlson;

That the minutes of the December 10, 2009 Regional Council – Budget meeting be approved.

Carried RCB-2010-1

b) December 17, 2009 Special Regional Council Budget Meeting

Moved by Councillor Fennell,
Seconded by Councillor Gibson;

That the minutes of the December 17, 2009 Special Regional Council – Budget meeting be approved.

Carried RCB-2010-2


4. APPROVAL OF AGENDA

Moved by Councillor Groves,
Seconded by Councillor Iannicca;

That the agenda for the January 14, 2010 Regional Council Budget meeting be approved.

Carried RCB-2010-3


5. DELEGATIONS/PRESENTATIONS

 
a)
2010 Current and Capital Region of Peel Budget Re-Cap
     

Presentation by Norma Trim, Chief Financial Officer and Commissioner of Corporate Services

Received RCB-2010-4

Norma Trim, Chief Financial Officer and Commissioner of Corporate Services, presented a summary of the changes to the 2010 Current and Capital Budget, which have resulted in a net reduction of 4.3 million dollars. The financial impact is a 2.9 per cent tax rate increase with a 5 per cent utility rate increase which equates to $69.00 per resident. The budget includes $110,000 for Peel Children and Youth Initiative. A separate report will be provided to Council that outlines conditions which must be met before funds are released.

Councillor Miles indicated that she is not opposed to including the funding for the Peel Children Youth Initiative in the 2010 budget but requested that staff report back to Council on how the initiative will be funded for future years.

Moved by Councillor Miles,
Seconded by Councillor Mullin;

That staff report back to Regional Council on the Peel Children and Youth Initiative regarding conditions which must be met before funds are released;

And further, that the report include information on the future funding of the program.

Carried RCB-2010-5

See also Resolution RCB-2010-4

Councillor Miles supported the budget document with the inclusion of 1 per cent capital reserve contribution which she stated will ensure that the Region of Peel does not have to take on debt for future infrastructure.

Councillor Morrison stated that the Town of Caledon did not give a blanket wage increase to all of Town staff and requested that Regional staff bring back a report on a proposed sliding wage increase based on the employee grade scale, for Regional budget deliberations.

Councillor McCallion questioned the proposed hiring of 148 staff with the exception of positions for Health and Human Services staff and suggested a more in depth review of the positions was necessary.

Councillor McCallion raised concern for the high unemployment rate in the Region of Peel noting that job growth is not expected to improve until 2012. She stated that she will not support the 1 per cent increase for capital reserve funds for 2010 and suggested that the deferral of the reserve fund, indicating the contribution could be made up during healthier economic times. Mayor McCallion requested that a recorded vote be taken on the motion to include the 1 per cent capital reserve contribution into the 2010 Current and Capital Budget.

Councillor Mullin inquired how much employment gapping has taken place at the Region of Peel. Norma Trim responded that the job replacement gapping assumption was included in the 2010 budget which is the equivalent of 76 full time employees.

Councillor Mullin stated her support for Councillor Morrison’s request to have Regional staff bring back a report on the non-union staff salary adjustment proposal for Regional Council’s consideration. Councillor Mullin raised concern with the current economic times and stated that she will not support the 1 per cent contribution to the capital reserve fund.

Councillor Parrish indicated her support to include the 1 per cent capital reserve contribution noting that the Region of Peel was very successful in receiving Infrastructure Stimulus Funding (ISF) because required funds were available to meet the program criteria.

Councillor Iannicca concurred with Councillor McCallion stating that the intent is not to eliminate contributions to the reserve fund but to defer contributing funds until there is a better economic climate. He noted that many of the infrastructure projects have been accelerated due to funds received from the ISF program and that the taxpayers need financial help. Councillor Iannicca stated he would not support the 1 per cent contribution for capital reserve fund, at this time.

Councillor Fennell indicated her support for the budget as presented and enquired what the financial impact of the 1 per cent capital reserve contribution will be per resident. Norma Trim responded that the 1 per cent averages $16.00 per household. Councillor Fennell supported the 1 per cent capital reserve contribution in light of the financial deadlines that may be associated with receiving funds from the Provincial and the Federal government, for programs like the ISF.

Councillor McCallion enquired how much money will be received from the ISF indicating that the Region of Peel infrastructure projects would have been 100 per cent funded by the Region prior to the ISF program. Norma Trim responded that the Region of Peel will receive 98.6 million dollars. 31.2 million dollars will fund new projects, 15 million dollars will benefit Development Charge reserves, 45 million dollars will fund utility projects and 6.8 million dollars will affect the tax base.

Councillor Miles reiterated her support for the 1 per cent increase to the capital reserve noting that the Region of Peel has the lowest sewer and water rates in the Greater Toronto Area because the Region ensures that it can pay for capital infrastructure programs.

Councillor Paterak referred to Councillor Morrison’s remarks regarding a sliding scale of wage increases for Town of Caledon staff noting that it was implemented with the agreement that the wages will be increased in future years to avoid pay equity issues. Thus it is a deferred expense not a cost savings. Councillor Paterak concurred with Councillor Miles noting that it will be very difficult to get caught up in future years if the 1 per cent contribution is not placed in capital reserve this year. Councillor Paterak advised that the Town of Caledon Council has adopted their 2010 budget with a 3.9 per cent increase. He noted that if the Regional Municipality of Peel lowers the tax impact this will provide more tax room for the Town of Caledon’s tax base. The Town of Caledon taxpayer will not receive the $16.00 financial benefit.

Councillor Adams raised concern for the 1 per cent contribution to the capital reserve fund noting that money needs to stay circulated in the community during poor economic times. Councillor Adams referred to the high unemployment rates in the Region of Peel and stated she will not support the 1 per cent increase for this year.

Councillor Sprovieri inquired what the Regional Municipality of Peel will do with the money saved from the phasing out of the Ontario Disability Support Program and the Toronto Social Service Pooling. Norma Trim responded that 10 million dollars is being repatriated to Ontario Works as demands increased during the recession. Councillor Sprovieri indicated that Council needs to send a message that they are giving a break to taxpayers. He suggested that when funds provided by the Regional Municipality of Peel for the Toronto Social Service Pooling are completely phased out, Council should consider transferring the monies saved to the capital reserve fund.

Councillor Parrish indicated that if the one per cent is not invested for 2010 then 2.4 per cent will need to be invested during 2011. She expressed concern that economists are predicting that the economy may not pick up until 2012 and therefore investments to the reserve fund will not occur in the 2011 Budget year either.


6. COMMUNICATIONS
- Nil


7. REPORTS

2. Staff Reports

a) 2010 Budget Current and Capital Region of Peel Budget

Regional Chair Kolb, Councillor McCallion, Councillor Miles and Councillor Moore exited the meeting room due to their declared conflict of interest regarding wage and salary adjustments.

Councillor Whitehead assumed the Chair.

Councillor Morrison stated that the Town of Caledon implemented the following staff increases:

• grades one to six received a 3 per cent increase
• grade 7 received a 2.5 per cent increase
• grade 8 to 9 received a 1.5 per cent increase
• senior managers, directors and council members received a deferred increase for this year

Councillor Morrison moved referral of the Regional salary portion of the 2010 budget to the January 21, 2010 Regional Council Budget meeting in order that staff may provide additional information.

Councillor Adams requested that Regional staff provide a comprehensive overview of the salary percentage increases being proposed by the area municipalities and whether there will be merit increases offered during 2010.

Councillor Prentice inquired if the motion for the 2010 budget could be voted on excluding the salary portion of the budget. David Szwarc, Chief Administrative Officer responded that part of the budget can be approved today but the general levy will not be set until there is a decision on the salaries.

Moved by Councillor Morrison,
Seconded by Councillor Parrish;

That budget deliberations regarding the non-union salary band adjustment be deferred to the January 21, 2010 Regional Council Budget meeting.

Carried RCB-2010-6

See also Resolution RCB-2010-8

Regional Chair Kolb assumed the Chair.

The following motion was voted upon:

Moved by Councillor Miles,
Seconded by Councillor Paterak;

That the Annual Capital Reserve Contribution as outlined in the presentation of the Chief Financial Officer and Commissioner of Corporate Services, be approved at $7.8 million (1 per cent)

  In Favour:

G. Carlson, S. Fennell, G. Gibson, G. Miles, M. Morrison, C. Parrish, R. Paterak, A. Thompson, R. Whitehead

  Total: 9
     
  Opposed:

E. Adams, C. Corbasson, A. Groves, N. Iannicca, K. Mahoney,H. McCallion, E. Moore, P. Mullin, P. Palleschi,
M. Prentice, J. Sanderson, J. Sprovieri

  Total: 12
     
  Absent:

F. Dale, S. McFadden, P. Saito

  Total: 3

Lost RCB-2010-7

See also Resolution RCB-2010-8

Jeff Payne, Deputy Clerk, explained that the budget numbers will be recalculated because the motion for a 1 per cent increase to the capital reserve fund was defeated.

The following motion was voted upon:

Moved by Councillor Miles,
Seconded by Councillor Thompson;

That the 2010 Current Budget, as amended by the presentation of the Chief Financial Officer to Regional Council on December 17, 2009, as set out in Summary I of the Executive Summary being Appendix I, to the report dated November 25, 2009, and titled “2010 Current and Capital Budget”, be further amended for a capital reserve contribution reduction in the amount of $7.8 million and exclusive of non-union salary band adjustment of $1.9 million for a total value of $1,569,817,000 be approved;

And further, that the full cost of the elimination of the Child Care Co-payment be phased in over two years with a draw of $4.3 million from Working Fund Reserves in 2010, as outlined in the presentation of the Chief Financial Officer;

And further, that the appropriate by-law to apportion the $794,417,000 net levy funding required, be presented to Regional Council for enactment;

And further, that the 2010 Capital Budget for Property Tax and Utility Rate Supported Programs totaling $527,583,000 as set out in Summary III of the Executive Summary (Appendix I) of the subject report be approved;

And further, that the projects identified with an "A" for approved funding status in Appendix III in each of the program sections of the 2010 Budget Document be authorized to proceed in accordance with the Financial Control By-law;

And further, that the Consolidated 10 Year Capital Plan totaling $4,755,767,000 as summarized in Summary IV of the Executive Summary (Appendix I) of the subject report be approved, in principle, for planning purposes;

And further, that the changes to the user fees and charges proposed in Summary VI of the Executive Summary (Appendix I) of the subject report be approved;

And further, that the Water, Wastewater and Waste Management System fees and charges as outlined in Summary VII of the Executive Summary (Appendix I) of subject report be approved to take place as outlined in Summary VII;

And further, that the Chief Financial Officer be authorized to carry out any necessary technical adjustments and present the necessary by-law to Regional Council for enactment;

And further, that the necessary User Fee by-laws be presented to Regional Council for enactment.

  In Favour:

G. Carlson, C. Corbasson, S. Fennell, G. Gibson, A. Groves,N. Iannicca, K. Mahoney, H. McCallion G. Miles, E. Moore, M. Morrison, P. Mullin, R. Paterak, P. Palleschi, M. Prentice, J. Sanderson,J. Sprovieri, A. Thompson, R. Whitehead

  Total: 19
     
  Opposed:

C. Parrish

  Total: 1
     
  Absent:

E. Adams , F. Dale, S. McFadden, P. Saito

  Total: 4

Carried RCB-2010-8

See also Resolutions RCB-2010-6, RCB-2010-7 and RCB-2010-9


8. BY-LAWS

Three Readings:

By-law 1-2010: A by-law to amend By-law 43-2002 titled the “Fees By-law” and to repeal By-law 7-2009 and By-law 88-2009.

By-law 2-2010: A by-law to amend By-law 14-2007 titled the “Water Consumption Fees and Charges By-law” and to repeal By-law 11-2009.

By-law 3-2010: A by-law to amend By-law 16-2007 titled the “Sewer Surcharge Rate and Sewer Waste Disposal Charge By-law” and to repeal By-law 8-2009.

By-law 4-2010: A by-law to amend By-law 15-2007 titled the “Wastewater System Fees and Charges (Sewer Charge Rates) By-law” and to repeal By-law 10-2009.

By-law 5-2010: A by-law to amend By-law 17-2007 titled the “Waste Management System Fees and Charges By-law” and to repeal By-law 9-2009.

Moved by Councillor Sanderson,
Seconded by Councillor Corbasson;

That the by-laws listed on the Regional Council Budget agenda, being By-laws 1-2010 to 5-2010 inclusive, be given the required number of readings, taken as read, signed by the Regional Chair and the Deputy Clerk, and the Corporate Seal be affixed thereto.

Carried RCB-2010-9

See also Resolution RCB-2010-8


9. OTHER BUSINESS - Nil


10. NOTICES OF MOTION
- Nil


11. IN CAMERA MATTERS - Nil


12. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Mahoney,
Seconded by Councillor Miles;

That By-law 6-2010 to confirm the proceedings of Regional Council at its budget meeting held on January 14, 2010, and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Deputy Clerk, and the Corporate Seal be affixed thereto.

Carried RCB-2010-10


13. ADJOURNMENT

The meeting adjourned at 1:23 p.m.

 

J. Payne
_________________________
Deputy Clerk
E. Kolb
_________________________
Regional Chair