December 13, 2012 Regional Council Minutes
Page Content:
1. Prayer and Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations
6. Reports
  1. Staff Reports
     
7. By-laws
8. Other Business
9. Notices of Motion
10. In Camera Matters
11. By-law to Confirm the Proceedings of Council
12. Adjournment

THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
December 13, 22, 2012

Regional Chair Kolb called the meeting of Regional Council to order at 9:43 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.


1. PRAYER AND ROLL CALL

Councillor Sprovieri recited the prayer.

     
  Members Present:
G. Carlson; B. Crombie; F. Dale; S. Fennell*; P. Foley¨; C. Fonseca; S. Hames; N. Iannicca; E. Kolb; K. Mahoney; E. Moore; M. Morrison¨; P. Mullin; P. Palleschi; R. Paterak; P. Saito; J. Sanderson¨; J. Sprovieri; A. Thompson*; J. Tovey; R. Whitehead
     
  Members Absent: S. McFadden, due to a personal matter; H. McCallion, due to other municipal business; G. Miles, due to illness; R. Starr, due to illness
     
  Also Present: D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J. Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; P. O’Connor, Regional Solicitor and Director, Legal and Risk Management; K. Lockyer, Regional Clerk and Director of Clerk’s; C. Thomson, Legislative Specialist; S. Singh, Legislative Technical Coordinator; V. Montesdeoca, Legislative Technical Coordinator

___________________________________

*See text for arrivals
¨See text for departures


2. DECLARATIONS OF CONFLICTS OF INTEREST

Regional Chair Kolb re-stated his conflict of interest with respect to the salary portion of the Regional Council Budget contained within the Minutes of the Regional Council Budget meetings held on December 6 and 7, 2012, as a family member is employed with Peel Regional Police.

Councillor Moore re-stated her conflict of interest with respect to the salary portion of the Regional Council Budget contained within the Minutes of the Regional Council Budget meetings held on December 6 and 7, 2012, as family members are employed with Peel Region.

Councillor Saito re-stated her conflict of interest with respect to the salary portion of the Regional Council Budget contained within the Minutes of the Regional Council Budget meetings held on December 6 and 7, 2012, as a family member is employed with Peel Region.


3. APPROVAL OF MINUTES

a) November 22, 2012 Regional Council Meeting

Moved by Councillor Palleschi,
Seconded by Councillor Sprovieri;

That the minutes of the Regional Council meeting held on November 22, 2012 be approved.

Carried 2012-1376

Councillor Carlson assumed the Chair.

b) December 6, 2012, Regional Council - Budget Meeting

Moved by Councillor Palleschi,
Seconded by Councillor Crombie;

That the minutes of the Regional Council Budget meeting held on December 6, 2012 be amended to reflect Councillor Moore’s declared conflict of interest with respect to the salary portion of the Regional Budget as being due to family members being employed by the Region of Peel;

And further, that the minutes of the Regional Council Budget meeting held on December 6, 2012 be approved, as amended.

Carried 2012-1377

c) December 7, 2012, Regional Council - Budget Meeting

Moved by Councillor Mahoney,
Seconded by Councillor Hames;

That the minutes of the Regional Council Budget meeting held on December 7, 2012 be amended to reflect Councillor Moore’s declared conflict of interest with respect to the salary portion of the Regional Budget as being due to family members being employed by the Region of Peel;

And further, that the minutes of the Regional Council Budget meeting held on December 7, 2012 be amended to reflect the late arrival of Councillor Crombie as being due to other municipal business;

And further, that the minutes of the Regional Council Budget meeting held on December 7, 2012 be amended to reflect the late arrival of Councillor Palleschi as being due to other municipal business;

And further, that the minutes of the Regional Council Budget meeting held on December 7, 2012 be approved, amended.

Carried 2012-1378

Regional Chair Kolb assumed the Chair.


4.
APPROVAL OF AGENDA

Moved by Councillor Dale,
Seconded by Councillor Foley;

That the agenda for the December 13, 2012 Regional Council meeting include the December 7, 2012 Regional Council Budget Meeting Closed Session Report, to be dealt with under In Camera Matters – Item 10.2a;

And further, that the agenda for the December 13, 2012 Regional Council meeting be approved, as amended.

Carried 2012-1379

See also Resolution 2012-1428

Councillor Fennell arrived at 9:58 a.m.


5. DELEGATIONS

a) R. Kent Gillespie, Commissioner of Employee and Business Services and Carroll Francis, Chair, 9-1-1 Advisory Group and Supervisor, Service Delivery, Presenting the Annual Paul Schram Memorial Award for the 2012 Emergency Communicators of the Year

Received 2012-1380

R. Kent Gillespie, Commissioner, Employee and Business Services and Carroll Francis, Chair, 9-1-1 Advisory Group and Supervisor, Service Delivery, introduced the recipients of the Paul Schram Memorial Award for their outstanding work as Emergency Communicators. The four recipients of the Award were Peter Chamczuk, Ontario Provincial Police; Hoda Tengler, Brampton Fire and Emergency Services; Wayne Spindler, Ambulance Communications; and, Tammy Clark, Peel Regional Police. The Award is named in memory of the late Paul Schram, who was instrumental in developing the 9-1-1 service in Peel Region.

Regional Chair Kolb and Councillor Palleschi, Chair, Emergency and Protective Services Committee, congratulated the Award recipients as well as, all public safety communication professionals who are critical to the continued success of the 9-1-1 service.


6. REPORTS

1. Staff Reports

ITEMS RELATED TO HEALTH
Chaired by Councillor E. Moore

HE-A. LONG-TERM CARE

HE-A1. Behaviour Support Ontario, Additional Resources

Moved by Councillor Paterak
Seconded by Councillor Foley;

That an increase of $36,461 be approved for Peel Long Term Care’s 2012 budget to increase its participation in the Behaviour Support Ontario Project, through full funding to be provided through the Central West Local Health Integration Network (LHIN);

And further, that the required documents be executed by the Region’s duly authorized signing officers.

Carried 2012-1381

HE-A2. Caregiver First – Expanded Adult Day Services at Sheridan Villa Long Term Care Centre

Moved by Councillor Mullin,
Seconded by Councillor Fennell;

That participation in a pilot of expanded Community Support Services with the Mississauga Halton Local Health Integration Network at Sheridan Villa Long Term Care Centre be approved;

And further, that the required documents be executed by the Region’s duly authorized signing officers;

And further, that staff report back to Regional Council in Spring 2013 on the results of the pilot.

Carried 2012-1382

HE-A3. Central West Local Health Integration Network’s Mitigation Strategy for Temporary Loss of Long Term Care Beds

Moved by Councillor Crombie,
Seconded by Councillor Sanderson;

That the implementation of new temporary services at Peel’s Long Term Care Centres to address service interruption pressures in the Central West Local Health Integration Network (CW LHIN) be approved;

And further, that the signing officers of the Regional Corporation be authorized to execute an agreement with the CW LHIN for provision of services;

And further, that the application to the Ministry of Health and Long-Term Care for four temporary beds to be operated at Tall Pines and Malton Village, be authorized.

Carried 2012-1383

ITEMS RELATED TO HUMAN SERVICES
Chaired by Vice-Chair Councillor P. Palleschi

HS-A. DEPARTMENTAL

HS-A1. Commission for the Review of Social Assistance in Ontario Final Report: “Brighter Prospects: Transforming Social Assistance in Ontario”

Received 2012-1384

Councillor Mullin requested clarification with respect to the potential benefits of integrating and streamlining Ontario Works (OW) and Ontario Disability Support Payments (ODSP).

Janet Menard, Commissioner of Human Services, advised that final decisions have not yet been made with respect to the implementation of the recommendations arising from the Commission for the Review of Social Assistance in Ontario Final Report, and that one of the recommendations is to end the current OW and ODSP and replace them with one program that incorporates all Ontarians who require assistance, with a focus on those who are attached to the labour market. She noted that the ODSP is growing at a rate of 7 per cent, annually, and the goal of the review is to create a system for persons with disabilities to better access the labour market.

Councillor Mullin further inquired if the recommendations, if implemented, would pose a funding risk to municipalities. Janet Menard stated that there is risk involved, however, it is the position of staff that the recommendations are appropriate.

HS-A2. Report of the Early Learning and Child Care Task Force (ELCCTF-2012-8) meeting held on November 15, 2012

Moved by Councillor Paterak,
Seconded by Councillor Mahoney;

That the report of the Early Learning and Child Care Task Force (ELCCTF-2012-8) meeting held on November 15, 2012, be adopted.

Carried 2012-1385

1. DECLARATIONS OF CONFLICTS OF INTEREST – Nil

2. APPROVAL OF AGENDA

RECOMMENDATION ELCCFT-22-2012:

That the agenda for the November 15, 2012, Early Learning and Child Care in Peel Council Task Force meeting be approved.

Approved 2012-1386

3. PRESENTATIONS - Nil

4. REPORTS

a) Early Learning and Child Care in Peel Update
Update by Janet Menard, Commissioner, Human Services

Received 2012-1387

b) Terms of Reference for the Early Learning and Child Care Task Force (ELCCTF)

RECOMMENDATION ELCCTF-23-2012:

That the Early Learning and Child Care in Peel Council Task Force now be known as the Early Learning and Child Care Task Force (ELCCTF);

And further, that the updated Terms of Reference for the ELCCTF, hereinafter referred to as ‘the Task Force’, outlined in Appendix I to the report of the Commissioner of Human Services, dated October 2, 2012, titled “Terms of Reference for the Early Learning and Child Care Task Force” be approved.

Approved 2012-1388

c) New Child Care User Fees for Learn.Play.Care Centres

RECOMMENDATION ELCCTF-24-2012:

That the child care fees at the Region of Peel’s Learn.Play.Care. (LPC) Centres be increased, as set out in Appendix I of the report of the Commissioner of Human Services dated September 21, 2012, titled: “New Child Care User Fees for Learn.Play.Care. Centres” to achieve full-fee cost recovery for new placements who enrol on or after January 1, 2013 at the Regionally operated LPC Centres;

And further, that the child care fee increase be included as part of the 2013 Human Services User Fee Budget submission or that the necessary amending by-law be presented for enactment, if required.

Approved 2012-1389

d) Utilization of Best Start Reserve to Fund Child Care System-Wide Enhancements

RECOMMENDATION ELCCTF-25-2012:

That the $6 million to be spent as outlined in the report of the Commissioner of Human Services dated October 9, 2012, titled “Utilization of Best Start Reserve to Fund Child Care System-Wide Enhancements”: $5.2 funded from the Best Start Reserve R1258 as needed, and, $800,000 redistributed from the Learn.Play.Care. Centres budget, be approved.

Approved 2012-1390

Councillor Thompson arrived at 10:14 a.m., due to other municipal business.

Presentation by Janet Menard, Commissioner of Human Services Regarding the Community Investment Program

Received 2012-1391

See also Resolution 2012-1392

A copy of the presentation is available from the Office of the Regional Clerk.

Janet Menard, Commissioner, Human Services, provided an overview of the results and recommendations of the Community Investment Review. The Review was undertaken to ensure current investments are making a positive impact on Peel’s non-profit sector; re-evaluate the role of the Region of Peel as a funder and determine the effectiveness of the current ten funding envelopes; ensure that investments align to Term of Council Priorities, and; ensure Regional investments complement the funding efforts of others, minimize duplication and maximize positive community impact. As a result of the review, a new model for the Community Investment Program is proposed based on the principle that investments will focus on building community capacity with funding for organizational purposes rather than program specific funding.

In response to a question from Councillor Mullin, Janet Menard stated that by stabilizing agencies through investments in their organizational infrastructure, the agencies would be more free to focus on program delivery, which is consistent with the Region of Peel’s intent to support organizations that provide services that otherwise would require Regional staff resources.

Councillor Saito expressed concern that agencies currently receiving funding assistance from the Region of Peel and that have strong organizational structures already in place, would no longer qualify for program funding. She noted that despite having good systems in place, there are not many funder partners available and that some programs rely on a purchase of service type arrangement with the Region of Peel.

Councillor Mahoney commended the Community Investment Committee and the staff involved in the review, noting that the revised system and partnerships with a coalition of funders would help to ensure every agency and community is treated fairly and equitably.

Councillor Sanderson departed at 10:40 a.m., due to a personal matter.

Councillor Foley noted that the proposed changes to the program could have a significant impact on Caledon Meals on Wheels, and she stated the need to identify organizations that could be negatively affected in order to ensure they do not fall through the cracks.

In response to questions from Councillor Crombie, Janet Menard confirmed that organizational funding could be utilized for salaries and the development of governance boards.

Beth Storti, Manager, Community Partnerships, advised that a specialized consultant would be retained to assist in developing a simple assessment tool for Regional staff to evaluate the effectiveness of the proposed change, and that would assist organizations in developing performance outcomes.

HS-A3. Report of the Community Investment Committee (CIC-2012-2) meeting held on November 15, 2012

Moved by Councillor Carlson,
Seconded by Councillor Dale;

That the report of the Community Investment Committee (CIC-2012-2) meeting held on November 15, 2012, be adopted.

Carried 2012-1392

See also Resolution 2012-1391

1. DECLARATIONS OF CONFLICT OF INTEREST – Nil

2. APPROVAL OF AGENDA

RECOMMENDATION CIC-2-2012:

That the agenda for the November 15, 2012 Community Investment Committee meeting, be approved.

Approved 2012-1393

3. DELEGATIONS – Nil

4. REPORTS

a) Community Investment Review: Results and Recommendations
Presentation by Sandra Solonik, Advisor, Community Investment

Received 2012-1394

See also Resolution 2012-1395

RECOMMENDATION CIC-3-2012:

That the streamlined and simplified restructuring of the Region of Peel Community Investment Program as outlined in the report of the Commissioner of Human Services, dated October 28, 2012, titled “Community Investment Review: Results and Recommendations” be approved.

Approved 2012-1395

See also Resolution 2012-1394


HS-B. HOUSING

HS-B1. Management and Operating Framework for Housing Owned by the Region of Peel

Moved by Councillor Fonseca,
Seconded by Councillor Crombie;

That the Region of Peel enter into a governance and management (operational) framework to be established with Peel Living, including additional operating funds, to operate and maintain buildings owned by the Regional Corporation.

Carried 2012-1396

ITEMS RELATED TO MANAGEMENT
Chaired by Councillor R. Whitehead

MA-A. INTERDEPARTMENTAL

MA-A1. Regional Official Plan Amendment 26 – Regional Comments on Provincial Modifications

Moved by Councillor Morrison,
Seconded by Councillor Moore;

That the responses to the Minister of Municipal Affairs and Housing Draft Decision on Regional Official Plan Amendment 26 as set out in the joint report from the Chief Financial Officer and Commissioner of Corporate Services and the Commissioner of Public Works, dated November 7, 2012, titled “ Regional Official Plan Amendment 26 – Regional Comments on Provincial Modifications,” be approved;

And further, that a copy of the subject report be forwarded to the Ministry of Municipal Affairs and Housing, the cities of Mississauga and Brampton, the Town of Caledon, and the Conservation Authorities having jurisdiction in the Region of Peel, for their information.

Carried 2012-1397

Councillor Foley departed at 11:04 a.m., due to other municipal business.
Councillor Morrison departed at 11:04 a.m., due to other municipal business.

Councillor Mullin stated, that without provincial and federal funding assistance, municipalities do not have adequate infrastructure to accommodate residential intensification targets established by the Province and she requested that staff report back to a future meeting of Regional Council with a strong recommendation to the Province related to the Region of Peel’s position on intensification. She requested that the report clearly define the challenges faced by municipalities with respect to infrastructure and Development Charges funding.

Councillor Palleschi inquired if the Region of Peel position on the GTA West Corridor is aligned with the area municipalities, noting that the City of Brampton and Town of Caledon do not support the expanded scope of study.

David Szwarc, Chief Administrative Officer, noted that senior staff at the Ministry of Transportation have advised that as they progress to the second stage of the Environmental Assessment and eliminate options from consideration, the width of the protected corridor would be reduced.


MA-B. CHIEF FINANCIAL OFFICER AND CORPORATE SERVICES

MA-B1. External Legal Services for the Peel Region Official Plan Review Ontario Municipal Board Hearings and Related Hearings – Document 2011-239N

Moved by Councillor Paterak,
Seconded by Councillor Thompson;

That the Contract (Document 2011-239N) awarded to Garrod Pickfield LLP for External Legal Counsel Services to defend Peel Region Official Plan Review Regional Official Plan Amendments at the Ontario Municipal Board and related hearings be increased by $333,200, (excluding applicable taxes), for a new total commitment of $697,200, (excluding applicable taxes), and extended to December 31, 2013 in accordance with Purchasing By-law 63-2008;

And further, that subject to budget availability in the proposed 2013 capital budget, authority be granted to increase and extend this contract for additional legal counsel services should the outcome of the OMB decision necessitate further action.

Councillor Iannicca requested a recorded vote.

  In Favour: C. Fonseca; S. Hames; K. Mahoney; E. Moore; P. Mullin; R. Paterak; A. Thompson; J. Tovey; R. Whitehead
  Total: 9
     
  Opposed: G. Carlson; B. Crombie; F. Dale; N. Iannicca; P. Palleschi; P. Saito; J. Sprovieri
  Total: 7
     
  Absent: S. Fennell; P. Foley; H. McCallion; S. McFadden; G. Miles; M. Morrison; J. Sanderson; R. Starr
  Total: 8

Carried 2012-1398

MA-B2. Report of the Region of Peel Accessibility Advisory Committee (AAC-2012- 9) meeting held on November 20, 2012

Moved by Councillor Saito,
Seconded by Councillor Thompson;

That the report of the Accessibility Advisory Committee (AAC-2012-9) meeting held on November 20, 2012, be adopted.

Carried 2012-1399

1. CALL TO ORDER

2. APPROVAL OF AGENDA

RECOMMENDATION AAC-19-2012:

That the agenda for the November 20, 2012, Region of Peel Accessibility Advisory Committee meeting, be amended to include a communication from the Coalition of Ontario AAC’s Group (COAAC), to be dealt with under Communications – Item 4a;

And further, that the agenda for the November 20, 2012, Region of Peel Accessibility Advisory Committee meeting be approved, as amended.

Approved 2012-1400

See also Resolution 2012-1402

3. PREVIOUS MEETING MINUTES

a. Minutes of the Region of Peel Accessibility Advisory Committee (AAC-2012-8) meeting held on October 16, 2012

Received 2012-1401

4. COMMUNICATIONS

Additional Item – Item 4a:

a. Coalition of Ontario AAC’s Group (COAAC), E-mail Communicating City of Toronto New Release Titled, “Toronto Pilot Project will Test Ways to Make Sidewalks Safer for Visually Impaired Pedestrians”

Received 2012-1402

See also Resolution 2012-1400

5. DELEGATIONS

a. Cristina Raviele, Specialist, Project Development and Toynbee Gonsalves, Capital Project Manager, Real Property Asset Management, Region of Peel, Providing a Review of the Peel Region Paramedic Services Satellite Station, Located at 91 Sandalwood Parkway – City of Brampton, Ward 2

Received 2012-1403

See also Resolution 2012-1404

RECOMMENDATION AAC-20-2012:

That the update provided to the Region of Peel Accessibility Advisory Committee (AAC) on November 20, 2012 by Region of Peel Real Property Asset Management staff regarding the site plan for the Peel Region Paramedic Services Satellite Station located at 91 Sandalwood Parkway – City of Brampton, Ward 2, be received;

And further, that notification of the support of the Region of Peel Accessibility Advisory Committee for the subject site plan, be provided to the City of Brampton, Planning, Design and Development department.

Approved 2012-1404

See also Resolution 2012-1403

6. REPORTS

a. Accessible Transportation Master Plan Update (Oral)
Update by Melanie Stone, Transportation Resource Coordinator and Hillary Calavitta, Project Manager, Transportation Planning Division, Region of Peel

Received 2012-1405

Additional Item – Item 7a was dealt with.

7. OTHER BUSINESS

a. AAC Political Representation from the City of Mississauga (Oral)

Received 2012-1406

6. REPORTS

b. Region of Peel Accessibility Planning Program Monthly Update (October) (Oral)
Update by Meenu Sikand, Accessibility Planning Specialist, Region of Peel

This item was dealt with under Resolution 2012-1407

c. Region of Peel Accessibility Planning Program Monthly Update (November) (Oral)
Update by Meenu Sikand, Accessibility Planning Specialist, Region of Peel

Received 2012-1407

d. Region of Peel Accessibility Advisory Committee Member Updates (Oral)

Received 2012-1408

7. OTHER BUSINESS

Additional Item – Item 7a:

a. AAC Political Representation from the City of Mississauga (Oral)

This item was dealt with under Resolution 2012-1406


MA-C. EXECUTIVE OFFICE

MA-C1. Employee Assistance Program for the Region of Peel and Peel Regional Police - Document 2012-490P

Moved by Councillor Palleschi,
Seconded by Councillor Mahoney;

That the contract (Document 2012-490P) for Employee Assistance Program for the Region of Peel and Peel Regional Police be awarded to Morneau Shepell Ltd. in the estimated amount of $1,438,196.76 (excluding applicable taxes) for an initial 36 month period commencing April 1, 2013 and expiring March 31, 2016, in accordance with Purchasing By-law 63-2008;

And further, that approval be granted to award the contract for three additional 12 month periods for the Region of Peel in the estimated annual amount of $308,880 (excluding applicable taxes) and Peel Regional Police in the estimated annual amount of $170,518.92 (excluding applicable taxes), based on satisfactory service, performance and pricing.

Carried 2012-1409

MA-C2. Supply, Installation and Support for Multifunctional and Non-Multifunctional Devices – Document 2012-578P

Moved by Councillor Fonseca,
Seconded by Councillor Thompson;

That the contract (Document 2012-578P) for the Supply, Installation and Support for Multifunctional and Non-Multifunctional Devices (printing, copying, scanning and faxing) be awarded to Konica Minolta Business Solutions (Canada) Ltd. in the estimated amount of $2,556,207 (excluding applicable taxes) for a 36 month term in accordance with Purchasing By-law 63-2008;

And further, that staff be authorized to enter into a contract to purchase additional goods and services including print management software and maintenance services in the estimated amount of $400,000 (excluding applicable taxes) for a 36 month term;

And further, that staff be authorized to extend the supply, installation and support contract and the contract for the purchase of additional services for up to two optional 12 month periods for the estimated total annual amount of $800,000 (excluding applicable taxes), based on satisfactory service and performance in accordance with the Request for Proposal;

And further, that the Commissioner of Employee and Business Services be authorized to execute the required agreements with Konica Minolta Business Solutions (Canada) Ltd. together with such further documents that may be required.

Carried 2012-1410


MA-D. COMMUNICATIONS

MA-D1. Bob Chiarelli, Minister of Infrastructure; Transportation; and Municipal Affairs and Housing, Letter dated November 8, 2012, Providing a Copy of the “Proposed Amendment 2 (2012) to the Growth Plan for the Greater Golden Horseshoe, 2006“

Referred to Corporate Services 2012-1411

MA-D2. Madeline Meilleur, Minister of Community Safety and Correctional Services, Letter dated November 8, 2012, to Mayor Hazel McCallion and Mr. Ken Selling, Regarding Emergency Management Ontario’s Host Community Funding Agreement

Received 2012-1412

MA-D3. Bob Chiarelli, Minister of Infrastructure; Transportation; and Municipal Affairs and Housing, Letter dated November 15, 2012, Providing an Update on Ontario’s Municipal Infrastructure Strategy

Received 2012-1413

ITEMS RELATED TO PUBLIC WORKS
Chaired by Councillor A. Thompson

PW-A. TRANSPORTATION

PW-A1. Consulting Services for Environmental Assessment Addendum, Detailed Design and Contract Administration Services for Regional Road 19 (Winston Churchill Boulevard) Widening from Steeles Avenue to Embleton Road - Additional Costs and Scope Changes, Capital Projects 02-4070 and 09-1130, Document Number 2008-222N – City of Brampton, Ward 6

Moved by Councillor Palleschi,
Seconded by Councillor Sprovieri;

That the contract (Document 2008-222N) for consulting services for the environmental assessment addendum, detailed design and contract administration services for Regional Road 19 (Winston Churchill Boulevard) widening from Steeles Avenue to Embleton Road, between the Region of Peel and McCormick Rankin Corporation be amended to cover additional costs and scope changes in the amount of $431,837 (excluding applicable taxes) for a total commitment of $1,379,657 (excluding applicable taxes), in accordance with Purchasing By-law 63 2008.

Carried 2012-1414

PW-A2. Professional Engineering Services to Support a Schedule Class "C" Environmental Assessment Study for Improvements to Regional Road 14 (Mayfield Road) from Chinguacousy Road to Regional Road 19 (Winston Churchill Boulevard), Capital Project 12-4390, Document Number 2012-446P – City of Brampton, Wards 2 and 6; and Town of Caledon, Ward 2

Moved by Councillor Palleschi,
Seconded by Councillor Paterak;

That the contract (Document 2012-446P) for professional engineering services to support a Schedule “C” Class Environmental Assessment Study for improvements to Mayfield Road from Winston Churchill Boulevard to Chinguacousy Road, bordering the City of Brampton and Town of Caledon, be awarded to Hatch Mott MacDonald in the amount of $389,950 (excluding applicable taxes), under Capital Project 12-4390, in accordance with Purchasing By-law 63-2008.

Carried 2012-1415


PW-B. WASTEWATER

PW-B1. Professional Services for Implementation of Chemical Corrosion Control Pilot Testing Program, Capital Projects 07-2430 and 05-2405, Document Number 2012-226P – Town of Caledon, Ward 5; City of Brampton, Wards 5 and 10; and, City of Mississauga, Ward 5

Moved by Councillor Crombie,
Seconded by Councillor Hames;

That the contract (Document 2012-226P) for professional services for the Implementation of a Chemical Corrosion Control Pilot Testing Program be awarded to US Peroxide LLC in the amount of $814,696 (excluding applicable taxes), under Capital Projects 07-2430 and 05-2405, in accordance with the Purchasing By-law 63-2008.

Carried 2012-1416


PW-C. WATER

PW-C1. Clean Water Act - Final Submission of Source Protection Plans to the Ministry of the Environment (MOE) - Update on Staff Comments

Received 2012-1417

PW-C2. Professional Engineering Services for the Design and Contract Administration Services for Various Watermains in the Region of Peel, Capital Projects 04-1222, 08-1106, 08-1109, 10-1115, 10-1351, 11-1303, 12-1116, 12-1140, 12-1148, 12-1303, 12-1345, 12-1375, 13-1330, 13-1345 and 13-1375, Document Number 2012-571P - Town of Caledon, Wards 1 and 2; City of Brampton, Wards 1, 2, 3, 4, 5, 6, 7, 8 and 10; and, City of Mississauga, Wards 3, 4, 5, 6, 7, 8 and 9

Moved by Councillor Paterak,
Seconded by Councillor Palleschi;

That the contract (Document 2012-571P - Package 1), for professional engineering services for the design and contract administration services for various watermains in the Region of Peel be awarded to AECOM Canada Ltd. for an estimated cost of $1,658,410 (excluding applicable taxes), under Capital Projects 08-1106, 12-1140 and 12-1148, in accordance with Purchasing By-law 63-2008;

And further, that the contract (Document 2012-571P - Package 2), for professional engineering services for the design and contract administration services for various watermains in the Region of Peel be awarded to exp Services Inc. for an estimated cost of $1,752,495 (excluding applicable taxes), under Capital Projects 08-1109 and 10-1115, in accordance with Purchasing By-law 63-2008;

And further, that the contract (Document 2012-571P - Package 3), for professional engineering services for contract administration services for various watermains in the Region of Peel be awarded to Gamsby and Mannerow Limited for an estimated cost of $692,724 (excluding applicable taxes), under Capital Projects 04-1222, in accordance with Purchasing By-law 63-2008;

And further, that the contract (Document 2012-571P - Package 4), for professional engineering services for the design and contract administration services for various watermains in the Region of Peel be awarded to CH2M Hill Canada Limited for an estimated cost of $1,784,531 (excluding applicable taxes), under Capital Projects 11-1303, 12-1303, 12-1375 and 13-1330, in accordance with Purchasing By-law 63-2008;
And further, that the contract (Document 2012-571P - Package 5), for professional engineering services for the design and contract administration services for various watermains in the Region of Peel be awarded to AECOM Canada Ltd. for an estimated cost of $2,014,829 (excluding applicable taxes), under Capital Projects 12-1303 and 13-1375, in accordance with Purchasing By-law 63-2008;

And further, that the contract (Document 2012-571P - Package 6), for professional engineering services for the design and contract administration services for various watermains in the Region of Peel be awarded to exp Services Inc. for an estimated cost of $1,648,139 (excluding applicable taxes), under Capital Projects 11-1303 and 12-1375, in accordance with Purchasing By-law 63-2008;

And further, that the contract (Document 2012-571P - Package 7), for professional engineering services for the design and contract administration services for various watermains in the Region of Peel be awarded to Stantec Consulting Ltd. for an estimated cost of $1,749,339 (excluding applicable taxes), under Capital Projects 10-1351, 11-1303, 12-1303 and 12-1375, in accordance with Purchasing By-law 63-2008;

And further, that the contract (Document 2012-571P - Package 8), for professional engineering services for the design and contract administration services for various watermains in the Region of Peel be awarded to Ainley Group for an estimated cost of $1,588,131 (excluding applicable taxes), under Capital Projects 11-1303, 12-1116, 12-1303 and 12-1345, in accordance with Purchasing By-law 63-2008;

And further, that the contract (Document 2012-571P - Package 9), for professional engineering services for the design and contract administration services for various watermains in the Region of Peel be awarded to Ainley Group for an estimated cost of $1,560,679 (excluding applicable taxes), under Capital Projects 12-1303 and 13-1345, in accordance with Purchasing By-law 63-2008;

And further, that the contract (Document 2012-571P - Package 10), for professional engineering services for the design and contract administration services for various watermains in the Region of Peel be awarded to Stantec Consulting Ltd. for an estimated cost of $1,807,121 (excluding applicable taxes), under Capital Projects 12-1303 and 13-1345, in accordance with Purchasing By-law 63-2008.

Carried 2012-1418


PW-D. COMMUNICATIONS

PW-D1. Bob Chiarelli, Minister of Transportation, Infrastructure and Municipal Affairs and Housing, Letter dated November 15, 2012, Regarding the Final Transportation Development Strategy for the GTA West Corridor Environmental Assessment (EA)

Received 2012-1419

See also Resolutions 2012-1421 and 2012-1422

PW-D2. News Release: From the Association of Municipalities of Ontario (AMO), E-mail dated November 16, 2012, Regarding the Announcement of the Province of Ontario Launching the Second Phase of the Municipal Infrastructure Strategy that Makes Available $51 Million for Critical Infrastructure Needs in Municipalities

Received 2012-1420

PW-D3. Jin Wang, Project Coordinator, Provincial Planning Office, Ontario Ministry of Transportation and Neil Ahmed, Consultant Project Manager, McCormick Rankin, Letter dated November 16, 2012, Regarding the Release of the Final Transportation Development Strategy Report for the GTA West Corridor Planning and Environmental Assessment (EA) Study

Received 2012-1421

See also Resolutions 2012-1419 and 2012-1422

PW-D4. Jin Wang, Project Coordinator, Provincial Planning Office, Ontario Ministry of Transportation and Neil Ahmed, Consultant Project Manager, McCormick Rankin, Letter dated November 16, 2012, Thanking the Region of Peel for its Participation in the GTA West Corridor Planning and Environmental Assessment (EA) Study

Received 2012-1422

See also Resolutions 2012-1419 and 2012-1421

PW-D5. J. W. Tiernay, Executive Director, Ontario Good Roads Association, Letter dated November 19, 2012, Regarding an Amendment to the Constitution of the Ontario Good Roads Association

Received 2012-1423

PW-D6. Barbara Karrandjas, Council/Committee Coordinator, Town of Caledon, Letter dated November 22, 2012, to Dean Kemper, Ministry of Transportation, Providing a Copy of the Town of Caledon Resolution and Report titled “Caledon Village Feasibility Study and Community Improvement Plan”

Received 2012-1424


7. BY-LAWS
- Nil


8. OTHER BUSINESS

Additional Item – Item 8a:

a) Delegations to Regional Council (Oral)

This item was dealt with under Resolution 2012-1429


9. NOTICES OF MOTION
- Nil


10. IN CAMERA MATTERS

At 11:24 a.m., in accordance with section 239(2) of the Municipal Act, 2001, as amended, a motion was placed, and was carried, to move into closed session to consider the following subject matters:

Moved by Councillor Thompson,
Seconded by Councillor Paterak

That Council proceed “In Camera” to consider the December 7, 2012 Regional Council Budget Closed Session Report and a Council report relating to the following:

• Labour Relations or Employee Negotiations

Carried 2012-1425

Moved by Councillor Palleschi,
Seconded by Councillor Thompson;

That Council proceed out of “In Camera”.

Carried 2012-1426

Council moved out of closed session at 11:28 a.m.


1. Staff Reports

a) Labour Relations or Employee Negotiations

Moved by Councillor Fonseca,
Seconded by Councillor Hames;

That the benefit provider for Health, Dental, Life Insurance, Accidental Death and Dismemberment and Long Term Disability benefits under the OPSEU Collective Agreement for Paramedics be changed from Industrial Alliance Insurance and Financial Services Inc. and RBC Life Insurance Company to Sun Life Financial as of April 1, 2013.

Carried 2012-1427


2. Approval of Minutes

a) December 7, 2012 Regional Council Budget Closed Session Report

Moved by Councillor Palleschi,
Seconded by Councillor Carlson;

That the December 7, 2012 Regional Council Budget Closed Session Report be amended to reflect the absence of Councillors Miles, Moore and Saito as being due to a previously declared conflict of interest with respect to the salary portion of the Regional Budget, as family members are employed with the Region of Peel;

And further, that the December 7, 2012 Regional Budget Closed Session Report be amended to reflect Councillor Paterak as being present;

And further, that the December 7, 2012 Regional Council Budget Closed Session Report be approved, as amended.

Carried 2012-1428

See also Resolution 2012-1379

Additional Item – Item 8a was dealt.

8. OTHER BUSINESS

a) Delegations to Regional Council (Oral)

Received 2012-1429

Councillor Mullin requested that staff report to a future meeting of Regional Council with recommendations related to restricting the number of times a delegation may appear before Regional Council on a matter, and; limiting delegations to Regional Council to a total of one hour.

Councillor Thompson suggested that if a delegation does not relate to a Regional issue or has already appeared before the area municipal Council, they should not be listed on the Regional Council agenda.


11. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Mullin,
Seconded by Councillor Moore;

That By-law 117-2012 to confirm the proceedings of Regional Council at its meeting held on December 13, 2012, and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried 2012-1430


12. ADJOURNMENT

The meeting adjourned at 11:38 a.m.

 



K. Lockyer
_________________________
Regional Clerk

E. Kolb
_________________________
Regional Chair