February 19, 2015 Regional Council Budget Minutes
Page Content:
1.

Prayer and Roll Call

2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations
  5.1. Toronto and Region Conservation Authority (TRCA)
  5.2. Credit Valley Conservation Authority (CVC)
  5.3. Conservation Halton (CH)
6. Departmental Presentations
  6.1. Human Services
  6.2. Health Services
  6.3. Public Works
  6.4. Enterprise Programs and Services
  6.5. Commissioner of Finance and Chief Financial Officer - Summary
7. Reports
  7.1. 2015 Operating and Capital Budget
8. Communications
9. By-laws
10. Other Business
11. Notices of Motion
12. In Camera Matters
13. By-law to Confirm the Proceedings of Council
14. Adjournment

THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
REGIONAL COUNCIL - BUDGET MEETING
February 19, 2015

Regional Chair Dale called the Regional Council Budget meeting to order at 9:32 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Brampton.


1. PRAYER AND ROLL CALL

Councillor Innis recited the prayer.

  Members Present:

G. Carlson
F. Dale
J. Downey
C. Fonseca
G. Gibson
N. Iannicca*
J. Innis
L. Jeffrey*
M. Mahoney
M. Medeiros

G. Miles
E. Moore
M. Palleschi
C. Parrish*
K. Ras
P. Saito*
B. Shaughnessy
R. Starr
A. Thompson
J. Tovey

       
  Members Absent: B. Crombie
A. Groves
S. McFadden
J. Sprovieri
(other municipal business)
(illness)
(illness)
(vacation)
       
  Also Present:
D. Szwarc, Chief Administrative Officer; D. Labrecque, Commissioner of Public Works; J. Menard, Commissioner of Human Services; G. Sabat, Commissioner of Service Innovation, Information and Technology; J. Smith, Commissioner of Health Services; S. VanOfwegen, Commissioner of Finance and Chief Financial Officer; Dr. E. de Villa, Acting Medical Officer of Health; P. O'Connor, Regional Solicitor and Director, Legal Services; K. Lockyer, Regional Clerk and Director of Clerk's; C. Law, Legislative Specialist; S. Singh, Legislative Technical Coordinator; H. Gill, Acting Legislative Technical Coordinator;
J. Welosky, Legislative Assistant

___________________________________

*See text for arrivals
¨See text for departures

2. DECLARATIONS OF CONFLICTS OF INTEREST

Councillor Miles declared a conflict of interest with respect to the non-union salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.

Councillor Moore declared a conflict of interest with respect to the non-union salary portion of the Region of Peel Budget, as family members are employed with the Region of Peel.

Councillor Saito declared a conflict of interest with respect to the non-union salary portion of the Region of Peel Budget, as family members are employed with the Region of Peel.


3. APPROVAL OF MINUTES

3.1. February 12, 2015 Regional Council Budget Meeting

Moved by Councillor Gibson,
Seconded by Councillor Fonseca;

That the minutes of the February 12, 2015 Regional Council Budget meeting be approved.

Carried RCB-2015-7


4. APPROVAL OF AGENDA

Moved by Councillor Innis;
Seconded by Councillor Tovey;

That the agenda for the February 19, 2015 Regional Council Budget meeting, be approved.

Carried RCB-2015-8

Councillor Iannicca arrived at 9:37 a.m.
Councillor Jeffrey arrived at 9:40 a.m.


6. DELEGATIONS

Deborah Martin-Downs, Chief Administrative Officer, Credit Valley Conservation Authority, and Brian Denney, Chief Executive Officer, Toronto and Region Conservation Authority provided a brief overview of Conservation Authorities, their history in the Province of Ontario, how they operate, how they interact with municipalities, funding models, and the value they provide to the local community.

In response to questions from Councillor Thompson regarding delays in application processing, Brian Denney stated that many Conservation Authorities have implemented initiatives to improve timelines for applications and he thanked the Councillor for the feedback on areas for improvement.

5.1. Toronto and Region Conservation Authority (TRCA)
    Presentation by Brian Denney, Chief Executive Officer, and Chandra Sharma, Etobicoke Mimico Watershed Specialist, TRCA

Received RCB-2015-9

Brian Denney, Chief Executive Officer, Toronto and Region Conservation Authority (TRCA) provided Councillors with a budget overview and highlighted both successes and points of budget pressures in the coming years. Specifically, he noted that there have been significant investments made in infrastructure restoration, flood risk assessment modelling towards greater mitigation, positive outcomes in climate change mitigation and adaptation, and the successes of the Pearson Eco-Business Zone Partners in Project Green. He laid out TRCA's funding model and the current year's budget request for Regional Council's consideration.

Councillor Ras expressed concerns with the Bolton camp project being a large investment considering some of the other funding needs TRCA has. She stated that Conservation Authorities need to refocus upon core priorities such as flood remediation. In response to her question regarding the timing of an operational plan for the project, Brian Denney stated that the plan is being developed and would be ready later this year.

Councillor Saito arrived at 9:46 a.m. (other municipal business)

5.2. Credit Valley Conservation Authority (CVC)
    Presentation by Deborah Martin-Downs, Chief Administrative Officer; and Gerry Robin, Director, Corporate Services, CVC

Received RCB-2015-10

Deborah Martin-Downs, Chief Administrative Officer, Credit Valley Conservation (CVC), provided Councillors with a budget overview and highlighted both successes and points of budget pressures in the coming years. Specifically, she noted a new strategic plan is in place and that there have been significant investments made in CVC's eight priority areas to maintain proper watershed management. CVC continues to pursue major restoration efforts and stewardship and outreach in the Region of Peel, while facing challenges such as the Emerald Ash Borer. She laid out CVC's funding model and the Region's significant portion of it; and the current year's budget request for Regional Council's consideration.

Councillor Thompson inquired about the Belfountain dam project and whether event centres were also going to be built. Deborah Martin-Downs responded that the subject has been discussed however, important details have yet to be finalized. In response to his question regarding the length of the Emerald Ash Borer restoration, she stated her belief that it would be an eight year ongoing project.

Councillor Saito inquired as to whether enough resources were being directed to flood remediation given CVC's note of a funding gap in this area. Deborah Martin-Downs responded by noting that flood remediation projects are not only done by CVC, and projects are always evaluated based on their complexity and potential cost. Further, since the projects tend to be expensive, multi-jurisdictional, complex and difficult to build into a normal budget, CVC will also look to the province for additional funding. Councillor Saito noted that the Region should also be advocating to the province for sustainable funding for these types of important projects.

Councillor Parrish arrived at 10:35 a.m.

5.3. Conservation Halton (CH)
    Presentation by Ken Phillips, Chief Administrative Officer; and Marnie Piggot, Director, Financial & Administrative Services, CH

Received RCB-2015-11

Ken Phillips, Chief Administrative Officer, Conservation Halton (CH), provided Councillors with a budget overview and the nature and detail of funding, including the five per cent contribution from the Region of Peel. Fourteen percent of annual membership passes are Peel residents. The largest budget driver is staffing costs, and the largest use of municipal funding is for management and protection of public assets. He laid out CH's funding model and the current year's budget request for Regional Council's consideration.

Councillor Gibson inquired as to how the funding requirement is allocated for each municipality. Ken Phillips stated that a special formula established by the province is used and CH is reviewing it this year. Council requested that Regional staff provide support in reviewing the funding allocation to ensure the Region of Peel is only responsible for its fair share in comparison to the other contributing municipalities.


6. DEPARTMENTAL PRESENTATIONS

6.1. Human Services (Oral)
    Presentation by Janet Menard, Commissioner of Human Services

Received RCB-2015-12

Janet Menard, Commissioner of Human Services, presented the 2015 Human Services budget to Regional Council for consideration. The Commissioner highlighted that much of the budget is driven by the province who develops formulas for cost sharing. Human Services comprises the fully integrated service areas of Early Learning and Child Care, Housing, Social Assistance, and Community Investment. There is a growing demand for human services, and staff are always looking at value for money in services and decreasing net costs while increasing supports.

Councillor Miles highlighted the importance of the transformative work staff has done in Human Services. She noted that staff are always finding new and innovative ways to provide services and are always looking to do more with less; and while provincial uploading of some costs has helped, the impact of staff's hard work is evident.

In response to questions from Councillor Saito, Janet Menard stated that the $6.7 m for rent supplements in 2015 is the Region's allocation of provincial Investment in Affordable Housing funding.

At the request of Councillor Saito, Council directed the Commissioner of Human Services to work with City of Mississauga staff to explore opportunities for better Region-wide accessible transit for seniors.

Councillor Gibson inquired whether the Region and its various Departments plan for and budget for disaster recovery situations in the case of emergencies. David Szwarc, Chief Administrative Officer responded that the Region plans for disasters at a number of different levels, including having a coordinating Emergency Management division, and that the Region manages a system of immediate aid through organizations such as the Red Cross and Salvation Army who have operating agreements with the Region. He added that typically staff draw on reserves for immediate and unexpected disasters such as the 2013 ice storm, but have also been advocating for longer term financial funding from the province. Janet Menard added that at the departmental level, Human Services has business continuity plans in the cases of unexpected disasters that could disrupt service delivery. Council requested that staff report to a future meeting of Regional Council with a summary report detailing all emergency management measures the Region undertakes.

At the request of Councillor Starr, Council directed staff to investigate and report back on whether the Region is providing more human services related supports to more people than we otherwise were 5-10 years ago, adjusted for population growth.

In response to a question from Councillor Medeiros, Janet Menard stated that staff try to identify the often complex needs of clients at the outset because it can help to direct them to the correct services they require. She added that this was a primary reason why the department was integrated so staff could easily redirect clients, if appropriate, to the aligned supports at the Region and in the community.

In response to a question from Councillor Fonseca, Janet Menard stated that current federal housing subsidy is part of the operating agreements the Region has which extend as far as 2031. She noted that staff will be reporting to Regional Council on this in the near future.

6.2. Health Services (Oral)
    Presentation by Janette Smith, Commissioner of Health Services

Received RCB-2015-13

Janette Smith, Commissioner of Health Services, presented the 2015 Health Services budget to Regional Council for consideration. She outlined the three areas of Public Health, Seniors' Services, and Paramedic Services. Working with internal and external partners in the health system, the goal is to maintain and improve the health of Peel's community. The Commissioner identified pressures on the budget such as population growth, changing demographics and provincial funding challenges/risks. She stated that focus in 2015 will be to continue implementing previous Term of Council Priorities and long term Council directions such as advancing the 26 recommendations from the Aging Population Steering Committee, promote supportive environments for healthy living, and the Paramedic facilities plan and continuing measures to reduce hospital offload delay.

In response to questions from Councillor Saito regarding the low-income seniors dental program, Janette Smith stated that approximately 26 new seniors are added to the wait list per week, leading to an approximate total of 1350 a year, while approximately 800 to 850 can be served in any year with the budget of $1.3 M.

In response to a question from Councillor Starr regarding provincial ambulance fees, Janette Smith stated that of the $45 bill to patients who ride in an ambulance, the hospital keeps $30 and $15 goes to the province. Council directed the Commissioner of Health Services to report back on what this fee could potentially raise for the Region of Peel if it was payable to the Region, as well as financial details on what the cost per trip is for Paramedic Services.

At the request of Councillor Ras, Council directed the Commissioner of Health Services to report back on the results of the dental screening for children program; and the costs associated with the tobacco-free living program.

Council directed the Commissioner of Health Services to work with the area municipalities to review the tiered response protocols and report back to Council as the last review was done in 2009.

Regional Council recessed at 12:31 p.m.

Regional Council reconvened at 1:11 p.m.

  Members Present:

G. Carlson
F. Dale
J. Downey
C. Fonseca
G. Gibson
N. Iannicca
J. Innis
L. Jeffrey
M. Mahoney
M. Medeiros

G. Miles*
E. Moore*
M. Palleschi
C. Parrish
K. Ras
P. Saito*
B. Shaughnessy
R. Starr
A. Thompson
J. Tovey

       
  Members Absent: B. Crombie
A. Groves
S. McFadden
J. Sprovieri
(other municipal business)
(illness)
(illness)
(vacation)
       
  Also Present:
D. Szwarc, Chief Administrative Officer; D. Labrecque, Commissioner of Public Works; J. Menard, Commissioner of Human Services; G. Sabat, Commissioner of Service Innovation, Information and Technology; J. Smith, Commissioner of Health Services; S. VanOfwegen, Commissioner of Finance and Chief Financial Officer; Dr. E. de Villa, Acting Medical Officer of Health; P. O'Connor, Regional Solicitor and Director, Legal Services; K. Lockyer, Regional Clerk and Director of Clerk's; C. Law, Legislative Specialist; S. Singh, Legislative Technical Coordinator; H. Gill, Acting Legislative Technical Coordinator; J. Welosky, Legislative Assistant


6.3. Public Works (Oral)
    Presentation by Dan Labrecque, Commissioner of Public Works

Received RCB-2015-14

Dan Labrecque, Commissioner of Public Works, presented the 2015 Public Works budget to Regional Council for consideration. He outlined the six main divisions by business focus and emphasized the two distinct ways they are funded; through tax or through utility revenue. The Commissioner noted some of the current issues and trends affecting the budget as road congestion, population growth, and aging population, climate change effects, built form requirements of infrastructure, and provincial regulations. The budget presentation included details on larger scale projects such as continuing to improve goods movement throughout the Region, waste diversion and energy-from-waste, review of Regional arterial roads with the local municipalities and continue implementing the Long Term Transportation Plan and the Accessible Transportation Master Plan. The Commissioner noted that a utility rate increase of seven per cent would still keep the Region as having the lowest utility rates in the Greater Toronto Area; as well as the Region having no debt on the state of good repair program.

In response to questions from Councillor Ras regarding water volume and revenue, Dan Labrecque stated that a variable rate is the preferable model, especially for lower income residents, as a fixed costs model tends to affect lower-income residents the most. The variable rate still produces enough revenue to continue to contribute to reserves to make improvements in the future where required.

Council directed the Commissioner of Public Works to report back with a presentation to Regional Council on the Peel Energy Recovery Centre (PERC) incinerator project describing the process staff went through, rationale for the project, any lessons learned from other municipalities, costs, and timelines etc. At the request of Councillor Saito, Council directed staff to provide Councillors with a small summary sheet with key points about the project that Councillors could provide to residents with concerns or who would like more information.

6.4. Enterprise Programs and Services (Oral)
    Presentation by Gilbert Sabat, Commissioner of Service Innovation, Information and Technology

Received RCB-2015-15

Gilbert Sabat, Commissioner of Service Innovation, Information and Technology (SIIT), presented the 2015 Enterprise, Programs and Services budget to Regional Council for consideration. He noted that this area includes three distinct departments: Finance, Corporate Services, and SIIT; which provide all enabling services for the Region's other departments.

6.5. Commissioner of Finance and Chief Financial Officer– Summary (Oral)
    Presentation by Stephen VanOfwegen, Commissioner of Finance and Chief Financial Officer

Received RCB-2015-16

Steve VanOfwegen, Commissioner of Finance and Chief Financial Officer, provided a brief summary update to Regional Council regarding the budget process and answered a few outstanding Councillor questions.

At the request of Councillor Miles, Council directed the Chief Administrative Officer and the Chief Financial Officer to provide a budget presentation to the City of Brampton Council, so the local Councillors can get a better idea of how the Region spends its funds.

The Chief Financial Officer was directed by Council to follow-up with Peel Regional Police to clarify whether they have discontinued the fee for criminal record checks as their budget documents seem to indicate.

7. REPORTS

7.1. 2015 Operating and Capital Budget

Councillors Miles, Moore and Saito exited the meeting room due to their previously declared conflicts of interest with respect to the non-union salary portion of the Region of Peel Budget.

Non-Union Salary Band Adjustment

Moved by Councillor Thompson,
Seconded by Councillor Ras;

That the salary portion of the 2015 Regional Budget which includes a two per cent non-union salary band adjustment, be approved.

Councillor Medeiros requested a recorded vote on the non-union salary band adjustment, and indicated that Brampton Councillors would not be supporting the proposed two per cent increase.

  In Favour: G. Carlson, J. Downey, C. Fonseca, N. Iannicca, J. Innis, M. Mahoney,C. Parrish, K. Ras, B. Shaughnessy, R. Starr, A. Thompson, J. Tovey
  Total: 12
     
  Opposed: G. Gibson, L. Jeffrey, M. Medeiros, M. Palleschi
  Total: 4
     
  Absent: B. Crombie, A. Groves, S. McFadden, G. Miles, E. Moore, P. Saito, J. Sprovieri
  Total: 7

Carried RCB-2015-17

See also Resolutions 2015-18

Moved by Councillor Miles,
Seconded by Councillor Thompson;

That the 2015 Operating Budget at a total value of $2,036,276,000 as set out in Summary I of the 2015 Consolidated Operating and Capital Budget (attached as Appendix II) to the report of the Commissioner of Finance and Chief Financial Officer, titled "2015 Operating and Capital Budget", be approved;

And further, that the appropriate by-law to apportion the $935,276,321 net levy funding required, be presented for enactment;

And further, that the 2015 Capital Budget for Property Tax and Utility Rate Supported Programs totaling $431,039,000 as set out in Summary V of the 2015 Consolidated Operating and Capital Budget (attached as Appendix II), be approved;

And further, that the projects identified with an "A" for approved funding status as outlined in each of the program sections of the 2015 Budget Document be authorized to proceed in accordance with Regional Budget Policy;

And further, that the Consolidated 10 Year Capital Plan totaling $5,113,452,000 as summarized in Summary VI of the 2015 Consolidated Operating and Capital Budget (attached as Appendix II) be approved, in principle, for planning purposes;

And further, that the changes to the user fees and charges proposed in Summary VIII of the 2015 Consolidated Operating and Capital Budget (attached as Appendix II), be approved to take effect in accordance with the associated By-law;

And further, that the Water, Wastewater and Waste Management System fees and charges as outlined in Summary IX of the 2015 Consolidated Operating and Capital Budget (attached as Appendix II), be approved to take effect in accordance with the associated By-laws;

And further, that the Commissioner of Finance and Chief Financial Officer be authorized to carry out any necessary technical adjustments and present the necessary levy By-law for enactment;

And further, that the necessary User Fee By-laws be presented for enactment.

Carried RCB-2015-18

See also Resolutions 2015-17 and 2015-19


8. COMMUNICATIONS - Nil


9. BY-LAWS

Three Readings:

By-law 10-2015: A by-law to amend By-law 43-2002 titled the "Fees By-law" and to repeal By-law 118-2013.

By-law 11-2015: A by-law to amend By-law 16-2007 titled the "Sewer Surcharge Rate and Sewer Waste Disposal Charge By-law" and to repeal By-law 119-2013.

By-law 12-2015: A by-law to amend By-law 17-2007 titled the "Waste Management System Fees and Charges By-law" and to repeal By-law 120-2013.

By-law 13-2015: A by-law to amend By-law 14-2007 titled the "Water Consumption Fees and Charges By-law" and to repeal By-law 122-2013.

By-law 14-2015: A by-law to amend By-law 15-2007 titled the "Wastewater System Fees and Charges (Sewer Charge Rates) By-law" and to repeal By-law 121-2013.

Moved by Councillor Shaughnessy,
Seconded by Councillor Gibson;

That the by-laws listed on the Regional Council Budget agenda, being By-laws 10-2015 to 14-2015 inclusive, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried RCB-2015-19

See also Resolutions 2015-18


10. OTHER BUSINESS

Additional Items - Items 10.1 and 10.2:

10.1. 3-1-1 Call Centres

Moved by Councillor Miles,
Seconded by Councillor Starr;

Whereas each of the Region of Peel's area municipalities and the Region have a 3-1-1 call centre;

And whereas, there may be cost efficiencies if the 3-1-1 call centres were consolidated;

Therefore be it resolved, that each municipality be requested to complete a joint review of the 3-1-1 multi-channel (e.g. phone, web, mobile) service delivery experience;

And further, that Regional staff report back to Regional Council prior to consideration of the 2016 Operating and Capital Budget;

And further, that a copy this resolution be sent to the area municipalities for endorsement.

Carried RCB-2015-20

10.2. Fire and Police Call Centres

Moved by Councillor Miles,
Seconded by Councillor Downey;

Whereas there are two separate call centres for fire and police services;

And whereas, there may be cost efficiencies if the fire and police call centres were combined;

Therefore be it resolved, that the Peel Regional Police Services Board be requested to review the current arrangement with respect to 911 calls, including fire dispatch, to ensure it is an efficient and cost effective arrangement;

And further, that the area municipalities be requested to work with the Peel Regional Police Services Board in relation to the review;

And further, that there be a report back to Regional Council on the review prior to consideration of the 2016 Operating and Capital Budget;

And further, that a copy of this resolution be sent to the area municipalities for endorsement.

Carried RCB-2015-21


11. NOTICES OF MOTION
- Nil


12. IN CAMERA MATTERS
- Nil


13. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Fonseca,
Seconded by Councillor Iannicca;

That By-law 15-2015 to confirm the proceedings of Regional Council at its meeting held on February 19, 2015, to deliberate the 2015 budget and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and that the Corporate Seal be affixed thereto.

Carried RCB-2015-22


14. ADJOURNMENT

The meeting adjourned at 2:40 p.m.

 

K. Lockyer
_________________________
Regional Clerk

F. Dale
_________________________
Regional Chair