December 3, 2015 Regional Council Budget Minutes
Page Content:
1. Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. DELEGATIONS
  5.1. Credit Valley Conservation (CVC)
  5.2. Toronto and Region Conservation Authority (TRCA)
 
5.3.
Conservation Halton (CH)
 
5.4.
Ontario Provincial Police (OPP) Municipal Policing Services in Caledon
6. DEPARTMENTAL PRESENTATIONS
 
6.1.
Health Services (Oral)
 
6.2.
Public Works (Oral)
 
6.3.
Human Services (Oral)
 
6.4.
Enterprise Programs and Servvices (Oral)
 
6.5.
Commissioner of Finance and Chief Financial Officer - Summary (Oral)
7. Reports
  7.1. 2016 Operating and Capital Budget
8. Communications
9. By-laws
10. Other Business
11. Notices of Motion
12. In Camera Matters
13. By-law to Confirm the Proceedings of Council
14. Adjournment

THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
REGIONAL COUNCIL - BUDGET MEETING
December 3, 2015

Regional Chair Dale called the Regional Council Budget meeting to order at 9:32 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Brampton.


1. ROLL CALL

  Members Present: G. Carlson
B. Crombie*
F. Dale
J. Downey
C. Fonseca
G. Gibson
A. Groves
N. Iannicca
J. Innis
L. Jeffrey
J. Kovac
M. Mahoney
S. McFadden
M. Medeiros
G. Miles
E. Moore
M. Palleschi
K. Ras
P. Saito
B. Shaughnessy
J. Sprovieri
A. Thompson
J. Tovey*
       
  Members Absent: C. Parrish
R. Starr

(personal matter)
       
  Also Present: D. Szwarc, Chief Administrative Officer; G. Sabat, Commissioner of Service Innovation, Information and Technology; L. Graham-Watson, Commissioner of Corporate Services; S. VanOfwegen, Commissioner of Finance and Chief Financial Officer; D. Labrecque, Commissioner of Public Works; G. Bursey, Acting Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. E. deVilla, Medical Officer of Health; K. Lockyer, Regional Clerk and Director of Clerk's; C. Law, Legislative Specialist; V. Montesdeoca, Legislative Technical Coordinator; H. Gill, Legislative Assistant

___________________________________

*See text for arrivals
¨See text for departures

2. DECLARATIONS OF CONFLICTS OF INTEREST

Councillor Miles declared a conflict of interest with respect to the non-union salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.

Councillor Moore declared a conflict of interest with respect to the non-union salary portion of the Region of Peel Budget, as family members are employed with the Region of Peel.

Councillor Saito declared a conflict of interest with respect to the non-union salary portion of the Region of Peel Budget, as family members are employed with the Region of Peel.


3. APPROVAL OF MINUTES

3.1. November 26, 2015 Regional Council Budget meeting

Moved by Councillor Innis,
Seconded by Councillor McFadden;

That the minutes of the November 26, 2015 Regional Council Budget meeting be approved.

Carried RCB-2015-28


4.
APPROVAL OF AGENDA

Moved by Councillor Thompson,
Seconded by Councillor Ras;

That the agenda for the December 3, 2015 Regional Council Budget meeting be approved.

Carried RCB-2015-29


5. DELEGATIONS/PRESENTATIONS

5.1. Credit Valley Conservation (CVC)
    Presentation by Deborah Martin-Downs, Chief Administrative Officer, and Jeff Payne, Director of Corporate Services, CVC

Received RCB-2015-30

Deborah Martin-Downs, Chief Administrative Officer, Credit Valley Conservation (CVC), provided the 2016 proposed budget details for CVC. She highlighted 2015 accomplishments such as increased visitation to conservation areas, as well as efficiency gains from digital transformation initiatives undertaken. She noted the following budget pressures for 2016: continued need for investments in special projects such as emerald ash borer remediation; other climate change mitigation-related issues; a need for future land securement, and the creation of the Credit Valley trail.

In response to questions from Councillor Ras, Deborah Martin-Downs stated that the current provincial transfer payment for hazard functions of conservation authorities totals $186,000 and has not changed since the 1990's when it was first introduced. She added that this fact was noted by the CVC in their commentary for the provincial review of the Conservation Authorities Act. She indicated that the outcomes of the review should be released in early 2016.

Councillor Thompson stated that a separate line item in future CVC budgets should be dedicated to asset management in order to fund proper maintenance of land and stewardship assets.

5.2. Toronto and Region Conservation Authority (TRCA)
    Presentation by Chandra Sharma, Director, Watershed Strategies Division, and Brian Denney, Chief Executive Officer, TRCA

Received RCB-2015-31

Chandra Sharma, Director, Watershed Strategies Division, Toronto and Region Conservation Authority (TRCA), provided the 2016 proposed budget details for TRCA. She highlighted 2015 accomplishments such as achieving the Council-approved budget target for the general and special levy; demonstrated positive outcomes in lower impact development; and significant new infrastructure investments related to climate change mitigation and adaptation. She stated budget pressures are continued flood management, asset management issues such as land care, and challenges brought on by climate change.

In response to a question from Councillor Fonseca, Chandra Sharma stated the full new asset management plan for TRCA is planned to be ready for the 2017 budget process.

In response to questions from Councillor Groves, Brian Denney, Chief Executive Officer, stated that the TRCA can work with municipalities regarding proper management of storm water management ponds; and that in the case of residents who back onto conservation lands, the TRCA stewardship staff will meet with any resident who wishes to discuss the Conservation-owned adjacent to residential development are cared for.

In response to a question from Councillor Moore, Chandra Sharma stated that the flood mitigation for downtown Brampton is a priority project for downtown revitalization.

Councillor Crombie arrived at 10:54 a.m.

5.3. Conservation Halton (CH)
    Presentation by Marnie Piggot, Director, Financial and Administrative Services, CH

Received RCB-2015-32

Marnie Piggot, Director, Financial and Administrative Services, Conservation Halton (CH), provided the 2016 proposed budget details for CH. She highlighted general and special levies coming in at the Council-approved target; increased revenue share coming from user fees; and positive results coming from improved watershed management and outdoor education for youth groups and visitors to conservation areas. She noted pressures coming from special and unforeseen projects like the emerald ash borer mitigation and other climate change-related issues.

In response to questions from Councillor Ras, Marnie Piggot stated the spike in the operating budget is largely due to a recently completed salary review and she undertook to provide the Councillor information on the Joshua Creek project.

In response to a question from Councillor Palleschi, Marnie Piggot stated that apportionment is based upon current value assessment of the lands within the catchment for CH.

5.4. Ontario Provincial Police (OPP) Municipal Policing Services in Caledon
    Presentation by Tim Melanson, Detachment Commander, Mike Gallant Staff Sergeant, Kevin Buckner, Sergeant, Caledon OPP, and Peggy Tollett, Deputy Treasurer, Town of Caledon

Received RCB-2015-33

Tim Melanson, Detachment Commander, Caledon OPP, and Peggy Tollett, Deputy Treasurer, Town of Caledon provided details of the proposed 2016 budget details for the Caledon OPP detachment, including a new billing model and plans for the OPP's stabilization reserve with regards to future capital projects.

Mike Gallant, Staff Sergeant emphasized a new analytical approach now being utilized to strategize and collaborate around responses to crime, traffic, and other public safety concerns. He highlighted benefits of the new approach such as increased charges for speeding infractions, roadside suspensions, and street racing charges all due to the OPP being in the right place at the right time.

Sergeant Kevin Buckner introduced the details of a new Mental Health Response Unit which is fully operational as of December 1, 2015. It is an initiative not only being used to help those with mental health issues but will help reduce costs associated with responding to mental health calls by OPP officers.

In response to questions from Councillors Ras and Moore, Tim Melanson stated that the proposed study of a closed circuit camera system for Caledon would be to determine the cost and effectiveness of placing cameras outside various community points to act as a deterrent to crime. He added that the monies would be used from the OPPs stabilization reserve.


6. DEPARTMENTAL PRESENTATIONS

6.1. Health Services (Oral)
    Presentation by Janette Smith, Commissioner of Health Services

Received RCB-2015-34

Janette Smith, Commissioner of Health Services, provided the details of the proposed 2016 budget. She highlighted priorities within the proposed budget such as increases in the number of paramedics to maintain response times due to increased 911 calls in the community; the ongoing work to support a community seniors service hub as part of the Peel Manor long term care centre redevelopment; and the new needs based funding model in public health that recognized Peel Public Health as the most underfunded health unit in the province. She noted budget pressures such as the effect of inflation on labour, goods and services; capital costs related to paramedic stations, ambulances and power load stretchers; and the need to allocate some of the new provincial funding to public health reserves to address emerging issues, outbreaks and strategic priorities.

In response to a question from Councillor Moore regarding Syrian Refugees, Janette Smith stated that staff is anticipating demand for services such as children's dental, and immunization.

In response to questions from Councillor Medeiros, Dr. Eileen de Villa, Medical Officer of Health, stated that Public Health's focus with regards to diabetes management is one of prevention through support of built physical environments that actually encourage residents to make healthier choices with regards to physical activity and healthy eating. She stated that there is a significant demand for the low-income children's dental program. Janette Smith informed Council that a report would be coming in the New Year regarding the children's dental program and changes being made by the province.

In response to a question from Councillor Saito, Janette Smith stated that the low income-seniors' dental program would require approximately an additional million dollars to clear the current waitlist for the service, and the province continues to devote resources only to children's dental. She added that the first evaluation of the program is currently underway and she will report to Council later in 2016, with any recommendations to revise the program.

In response to questions from Councillor Fonseca, Janette Smith stated that given the efficiencies found in paramedic and fire services station co-locations, further co-locates will be pursued wherever possible. Peter Dundas, Chief and Director of Paramedic Services, will provide the Councillor with information regarding the types of response times by call types for paramedics.

In response to a question from Councillor Sprovieri, Dr. Eileen de Villa stated that educational outreach to encourage healthier choices is done through many community partners such as schools and daycare centres. She added that this typically takes the form of helping the partners establish policies related to healthy eating and physical activity, and encouraging the benefits of walking/biking to school. Janette Smith stated that a report on these public health initiatives will be brought to Council in the New Year with more information on the supportive environments for healthy living Public Health priority.

Councillor Jeffrey suggested that staff participate in the provincial Finance and Economic Affairs Committee for their first pre-budget hearings beginning in January to delegate on what the Region's priorities and needs are. Councillor Saito suggested that staff establish a position on the seniors dental program in time for the February 4, 2016 Health System Integration Committee when the Deputy Minister for the Ministry of Health and Long-Term Care is being invited to delegate on provincial policy and priorities.

Councillor Tovey arrived at 12:10 p.m.

Regional Council recessed at 12:12 p.m.

Regional Council reconvened at 12:48 p.m.

ROLL CALL

  Members Present: G. Carlson
B. Crombie¨
F. Dale
J. Downey¨
C. Fonseca
G. Gibson
A. Groves
N. Iannicca¨
J. Innis¨
L. Jeffrey
J. Kovac
M. Mahoney¨
S. McFadden
M. Medeiros
G. Miles
E. Moore
M. Palleschi
K. Ras
P. Saito
B. Shaughnessy¨
J. Sprovieri
A. Thompson
J. Tovey
       
  Members Absent: C. Parrish
R. Starr
(personal matter)
       
  Also Present: D. Szwarc, Chief Administrative Officer; G. Sabat, Commissioner of Service Innovation, Information and Technology; L. Graham-Watson, Commissioner of Corporate Services; S. VanOfwegen, Commissioner of Finance and Chief Financial Officer; D. Labrecque, Commissioner of Public Works; G. Bursey, Acting Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. E. deVilla, Medical Officer of Health; K. Lockyer, Regional Clerk and Director of Clerk's; C. Law, Legislative Specialist; V. Montesdeoca, Legislative Technical Coordinator; H. Gill, Legislative Assistant


6.2. Public Works (Oral)
    Presentation by Dan Labrecque, Commissioner of Public Works

Received RCB-2015-35

Dan Labrecque, Commissioner of Public Works, provided the details of the proposed 2016 budget. He highlighted a changing environment in which Public Works operates, notably increasing growth, an aging population, increased congestion, continued intensification, and a constantly changing legislative environment. He noted successes related to waste diversion and the downspout disconnection program, as well as large upcoming projects related to two upcoming Regional Official Plan Amendment processes for 2016. He stated the most significant budget pressure is inflation, however the proposed increase to the water rate is related to differing water use patterns in the community by both residents and businesses.

In response to a question from Councillor Gibson, Dan Labrecque stated that there is an upcoming meeting with Metrolinx where he will seek greater clarification on the details of how they will cover the up-front costs of the Region once the Light Rail Transit project goes forward.

Councillor Saito directed staff to be clearer in calculating and communicating the total amount of savings that are produced by the introduction of new initiatives or projects such as the recently introduced waste cart program.

Councillor Tovey directed staff to investigate the costs savings associated with the Region of Peel taking over the storm water infrastructure system entirely from the local municipalities, and report back to Regional Council.

Councillor Mahoney departed at 1:30 p.m.
Councillor Downey departed at 1:40 p.m.
Councillor Innis departed at 1:44 p.m.

6.3. Human Services (Oral)
    Presentation by Gayle Bursey, Acting Commissioner of Human Services

Received RCB-2015-36

Gayle Bursey, Acting Commissioner of Human Services, provided the details of the proposed 2016 budget. She noted ongoing pressures on the budget relating to the continued increased demand for services. She added that there are currently ongoing reviews at both the federal and provincial levels of government that could significantly affect how the Region of Peel is able to provide services. She noted the budget includes funding increases related specifically to new affordable housing development and sustainability funding for community agencies.

In response to questions from Councillor Saito, Gayle Bursey stated that the most effective way to manage the waitlist for affordable housing is through continued technological investments. She added that where it is possible, staff will be working with the City of Mississauga staff to develop a strategy to work with the development community on increasing their development of affordable housing units. The Acting Commissioner of Human Services will report back to Regional Council, no later than the end of February 2016, on the potential future of the pilot program for affordable seniors' transit, and the broader application to the low-income population.

In response to questions from Councillor Crombie, Gayle Bursey noted that a report would be coming to Council in 2016 on youth homelessness in the Region of Peel, and whether there is a need for additional shelters in the community. Councillor Crombie inquired if information on the Home in Peel ownership program could be provided to Members of Council to include in their newsletters.

In response to a question from Councillor Medeiros, Gayle Bursey stated that the Region does offer one-window access to its services by taking information only once from a resident and then assigning them one staff member who can navigate the system of services for them, based on their needs. David Szwarc, Chief Administrative Officer, added that the Region does support several coordinating agencies for various issues. Councillor Medeiros inquired if staff could provide an economic value number to volunteer hours when they are reported in the future.

Councillor Crombie departed at 2:45 p.m.
Councillor Iannicca departed at 2:55 p.m.

6.4. Enterprise Programs and Services (Oral)
    Presentation by Lorraine Graham-Watson, Commissioner of Corporate Services

Received RCB-2015-37

Lorraine Graham-Watson, Commissioner of Corporate Services provided the details of the 2016 proposed budget for the Enterprise Programs and Services sections including Corporate Services, Service Innovation and Information Technology, Finance, and the Office of the CAO. She highlighted budget pressures such as labour costs, a changing workforce, the changing nature of public expectations regarding services, and the requirements of financial sustainability.

In response to questions from Councillor Groves, Regional Chair Dale stated that since becoming the Chair in 2014 he analyzed his office's staffing needs in consultation with other Regional Chairs. He stated that he has hired a chief of staff, a Council and community relations officer and an administrative assistant. In addition he has hired a short-term, part-time contract position to provide policy advice. He stated that these changes have resulted in an increase of 1.5 staff positions plus the temporary contract. Regional Chair Dale will report back to Regional Council in 2016 on the staffing changes that occurred and the future staffing needs of the Office of the Regional Chair.

Councillor Saito requested that the 2015 Budget approved and restated financial information should be provided to Councillors for context.

Councillor Shaughnessy departed at 3:05 p.m.

6.5. Commissioner of Finance and Chief Financial Officer - Summary (Oral)
    Presentation by Stephen VanOfwegen, Commissioner of Finance and Chief Financial Officer

Received RCB-2015-38

The Commissioner of Finance and Chief Financial Officer noted that based on all presentations now being complete, there were no significant changes to the budget as proposed.


7. REPORTS

Councillors Miles, Moore and Saito exited the meeting room due to their previously declared conflicts of interest with respect to the non-union salary portion of the Region of Peel Budget.

7.1. 2016 Operating and Capital Budget

Non-Union Salary Band Adjustment

Moved by Councillor Groves,
Seconded by Councillor Thompson;

That the salary portion of the 2016 Regional Budget which includes a 1.5 per cent non-union salary band adjustment be approved.

Carried RCB-2015-39

See also Resolutions RCB-2015-40 and RCB-2015-41

Moved by Councillor Thompson,
Seconded by Councillor Groves;

That the 2016 Operating Budget at a total value of $2,142,242,000 as set out in Summary I of the 2016 Consolidated Operating and Capital Budget (attached as Appendix II) to the report of the Commissioner of Finance and Chief Financial Officer, titled "2016 Operating and Capital Budget", be approved;

And further, that the appropriate by-law to apportion the $965,609,456 net levy funding required, be presented for enactment;

And further, that the 2016 Capital Budget for Property Tax and Utility Rate Supported Programs totaling $483,621,000 as set out in Summary V of the 2016 Consolidated Operating and Capital Budget (attached as Appendix II), be approved;

And further, that the projects identified with an "A" for approved funding status as outlined in each of the program sections of the 2016 Budget Document be authorized to proceed in accordance with Regional Budget Policy;

And further, that the Consolidated 10 Year Capital Plan totaling $5,438,278,000 as summarized in Summary VI of the 2016 Consolidated Operating and Capital Budget (attached as Appendix II) be approved, in principle, for planning purposes;

And further, that the changes to the user fees and charges proposed in Summary VIII of the 2016 Consolidated Operating and Capital Budget (attached as Appendix II), be approved to take effect in accordance with the associated By-law;

And further, that the Water, Wastewater and Waste Management System fees and charges as outlined in Summary IX of the 2016 Consolidated Operating and Capital Budget (attached as Appendix II), be approved to take effect in accordance with the associated By-laws;

And further, that 2017 Budget be developed based on a target 2.1 per cent increase on the net tax levy;

And further, that Peel Regional Police, Ontario Provincial Police, Credit Valley Conservation and Toronto and Region Conservation Authority report to Council in June 2016 on risks to service levels associated with the revised budget target;

And further, that the Commissioner of Finance and Chief Financial Officer be authorized to carry out any necessary technical adjustments and present the necessary levy By-law for enactment;

And further, that the necessary User Fee By-laws be presented for enactment.

Councillor Thompson requested a recorded vote.

  In Favour: G. Carlson, C. Fonseca, G. Gibson, A. Groves, L. Jeffrey, J. Kovac, S. McFadden, M. Medeiros, G. Miles, E. Moore, M. Palleschi, K. Ras, P. Saito, J. Sprovieri, A. Thompson, J. Tovey
  Total: 16
     
  Opposed: Nil
  Total: Nil
     
  Absent: B. Crombie, J. Downey, N. Iannicca, J. Innis, M. Mahoney, C. Parrish B. Shaughnessy, R. Starr
  Total: 8

Carried Unanimously RCB-2015-40

See also Resolutions RCB-2015-39 and RCB-2015-41


8. COMMUNICATIONS
- Nil


9. BY-LAWS

Three Readings:

By-law 71-2015: A by-law to amend By-law 43-2002 titled the "Fees By-law" and to repeal By-law 10-2015.

By-law 72-2015: A by-law to amend By-law 16-2007 titled the "Sewer Surcharge Rate and Sewer Waste Disposal Charge By-law" and to repeal By-law 11-2015.

By-law 73-2015: A by-law to amend By-law 17-2007 titled the "Waste Management System Fees and Charges By-law" and to repeal By-law 12-2015.

By-law 74-2015: A by-law to amend By-law 14-2007 titled the "Water Consumption Fees and Charges By-law" and to repeal By-law 13-2015.

By-law 75-2015: A by-law to amend By-law 15-2007 titled the "Wastewater System Fees and Charges (Sewer Charge Rates) By-law" and to repeal By-law 14-2015.

Moved by Councillor McFadden,
Seconded by Councillor Medeiros;

That the by-laws listed on the Regional Council Budget agenda, being By-laws 71-2015 to 75-2015 inclusive, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried RCB-2015-41

See also Resolutions RCB-2015-39 and RCP-2015-40

10. OTHER BUSINESS - Nil


11. NOTICES OF MOTION - Nil


12. IN CAMERA MATTERS
- Nil


13. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Ras,
Seconded by Councillor Fonseca;

That By-law 76-2015 to confirm the proceedings of Regional Council at its meeting held on December 3, 2015, to deliberate the 2016 budget and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and that the Corporate Seal be affixed thereto.

Carried RCB-2015-42


14. ADJOURNMENT

The meeting adjourned at 3:19 p.m.

K. Lockyer
_________________________
Regional Clerk

F. Dale
_________________________
Regional Chair