February 12, 2015 Regional Council Minutes
Page Content:
1. Prayer and Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations
6-9. Staff Reports and Communications
   
10. By-laws
11. Other Business
12. Notices of Motion
13. In Camera Matters
14. By-laws Relating to In Camera Matters
15. By-law to Confirm the Proceedings of Council
16. Adjournment

THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
February 12, 2015

Regional Chair Dale called the meeting of Regional Council to order at 9:33 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.


1. PRAYER AND ROLL CALL

Councillor Fonseca recited the prayer.

  Members Present: G. Carlson
B. Crombie
F. Dale
J. Downey
C. Fonseca
G. Gibson
A. Groves*
N. Iannicca
J. Innis
L. Jeffrey
M. Mahoney
M. Medeiros
G. Miles
E. Moore
M. Palleschi
C. Parrish*
K. Ras
P. Saito
B. Shaughnessy
R. Starr
A. Thompson
J. Tovey*

       
  Members Absent:

S. McFadden
J. Sprovieri

(illness)
(vacation)

       
  Also Present: D. Szwarc, Chief Administrative Officer; G. Sabat, Commissioner of Service Innovation, Information and Technology; L. Graham-Watson, Commissioner of Corporate Services; S. VanOfwegen, Commissioner of Finance and Chief Financial Officer; P. O'Connor, Regional Solicitor and Director of Legal Services; D. Labrecque, Commissioner of Public Works; J. Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. E. deVilla, Acting Medical Officer of Health; K. Lockyer, Regional Clerk and Director of Clerk's; C. Thomson, Legislative Specialist; S. Singh, Legislative Technical Coordinator; H. Gill, Acting Legislative Technical Coordinator; J. Schwartz, Legislative Assistant

___________________________________

*See text for arrivals
¨See text for departures


2. DECLARATIONS OF CONFLICTS OF INTEREST

Regional Chair Dale declared a conflict of interest with respect to In Camera Item 14.5 as he is a member of the Peel Police Services Board.

Councillor Miles declared a conflict of interest with respect to In Camera Item 14.1 as a family member is employed with the Region of Peel.


Councillor Moore declared a conflict of interest with respect to In Camera Item 14.1 as family members are employed with the Region of Peel.

Councillor Saito declared a conflict of interest with respect to In Camera Item 14.1 as family members are employed with the Region of Peel.

Councillor Parrish arrived at 9:35 a.m.

3. APPROVAL OF MINUTES

3.1. January 22, 2015 Regional Council Meeting

Moved by Councillor Starr,
Seconded by Councillor Thompson;

That Resolution 2015-25 from the Minutes of the Regional Council meeting held on January 22, 2015 be re-opened.

Carried by a Two-Thirds Majority vote 2015-61

Moved by Councillor Iannicca,
Seconded by Councillor Thompson;

That Resolution 2015-25 be amended to read as follows:

"That a public meeting be held on March 26, 2015 with respect to the application for exemption under the Retail Business Holidays Act by T & T Supermarket Inc., for 715 Central Parkway West in Mississauga."

Carried 2015-62

Moved by Councillor Downey,
Seconded by Councillor Fonseca;

That the minutes of the January 22, 2015 Regional Council meeting be approved.

Carried 2015-63


4. APPROVAL OF AGENDA

Moved by Councillor Ras,
Seconded by Councillor Crombie;

That the agenda for the February 12, 2015 Regional Council meeting include an additional delegation from Rod Muir, Waste Diversion and Sustainability Chair, Sierra Club of Canada, in support of Bi-Weekly Waste Collection, to be dealt with under Delegations - Item 5.2;

And further, that the agenda for the February 12, 2015 Regional Council meeting be approved, as amended.

Carried 2015-64

See also Resolution 2015-67


5. DELEGATIONS

5.1. Winston Meyer, Board Chair, Community Door, Regarding Request for Financial Support for the Community Door - Brampton and Mississauga

Received 2015-65

See also Resolution 2015-66

A copy of the presentation is available from the Office of the Regional Clerk.

Winston Meyer, Community Door Board Chair, provided an overview of Community Door which was established to address the significant gaps in the social service sector, in an increasingly complex community. Community Door was designed to improve Region of Peel residents' access to social services and enhance their outcomes and experiences. He stated that the next phase for Community Door is to enhance the growth potential, client outcomes and sustainability of Community Door.

Winston Meyer requested the support of Regional Council to invest in Community Door to achieve greater impact in addressing the changing needs of the community; transform the social service delivery model to increase the sector's effectiveness and sustainability; and, improve collaboration and partnership between agencies to improve the client experience and outcomes. He noted the investment will contribute to the growth and sustainability of Community Door in the next phase of its development and support its tenants to reach their full potential as a fully integrated social service delivery hub.

Councillor Thompson congratulated Winston Meyer and Community Door for their successes to date.

Councillor Groves arrived at 9:42 a.m.

Item 6.1 was dealt with.

6.1. Operational Investment - Community Door

Moved by Councillor Jeffrey,
Seconded by Councillor Starr;

That subject to Council approval of the Region of Peel 2015 Operating budget, investment of up to $500,000 per year, over a two year period (2015 and 2016), from working fund reserves (R1262), to support Community Door long term sustainability and service enhancement, be approved.

Carried 2015-66

See also Resolution 2015-65

Additional Item - Item 5.2:

5.2. Rod Muir, Waste Diversion and Sustainability Chair, Sierra Club of Canada, Supporting Bi-Weekly Waste Collection

Received 2015-67

See also Resolutions 2015-64 and 2015-75

Rod Muir, Waste Diversion and Sustainability Chair, Sierra Club Canada, congratulated the Region of Peel for moving to bi-weekly waste collection and stated that waste diversion represents the least expensive, quickest and easiest means of achieving environmental sustainability. He encouraged Members of Regional Council to visit the "Bin Talk" page on the Seirra Club of Canada website which encourages dialogue to promote the success of green bin composting pick up programs.

Councillor Thompson highlighted the success of the agricultural sector in reducing the use and environmental impacts of pesticides and fertilizers.


6. ITEMS RELATED TO HUMAN SERVICES

6.1. Operational Investment - Community Door

This item was dealt with under Resolution 2015-66


7. ITEMS RELATED TO ENTERPRISE PROGRAMS AND SERVICES
Chaired by Councillor C. Fonseca

7.1. Police Services Agreement between the Ontario Provincial Police, the Region of Peel and the Town of Caledon

Moved by Councillor Thompson,
Seconded by Councillor Shaughnessy;

That the signing officers of the Regional Municipality of Peel (Region of Peel) be authorized to execute an agreement, subject to the satisfaction of the Regional Solicitor, with the Minister of Community Safety and Correctional Services and the Corporation of the Town of Caledon (Town of Caledon) for the provision of police services in the Town of Caledon by the Ontario Provincial Police under section 10 of the Police Services Act, R.S.O. 1990, c. P.15 as amended;

And further, that the necessary by-law be presented for enactment.

Carried 2015-68

See also Resolution 2015-81

7.2. Professional Technical Services to Update the Human Resources Management System (HRMS) Document Number 2015-022N

Moved by Councillor Ras,
Seconded by Councillor Mahoney;

That a contract (Document 2015-022N) for the supply of Professional Services for the Human Resources Management System be awarded to Spyre Solutions, Inc. in the amount of $440,000 (excluding applicable taxes), in accordance with Purchasing By-law 113-2013.

Carried 2015-69

7.3. Region of Peel Digital Strategy
    Presentation by Gilbert Sabat, Commissioner of Service Innovation, Information and Technology

Received 2015-70

See also Resolution 2015-71

Gilbert Sabat, Commissioner of Service Innovation, Information and Technology (SIIT), provided an overview of the platform approach to support processes and automated systems by providing a standardized, reusable framework that facilitates faster development of solutions and reduces overall complexity. He noted that the Customer Relationship Management (CRM) platform has been identified as a priority in SIIT's Long Term Plan and will help organize information surrounding residents, clients, businesses and partners. The goal for any CRM system is to provide better customer service across multiple channels, while minimizing service delivery costs. Gilbert Sabat outlined the assessment criteria undertaken for the CRM platform and the outcome of the Salesforce pilot project.

Moved by Councillor Ras,
Seconded by Councillor Medeiros;

That the Region of Peel Digital Strategy as outlined in Appendix I to the report of the Commissioner of Service Innovation, Information and Technology titled "Region of Peel Digital Strategy" be approved;

And further, that purchasing authority be granted to the Commissioner of Service Innovation, Information and Technology to continue with:

in the amount within the approved annual budget for these services and in accordance with Purchasing By-law 113-2013;

And further, that authority be granted to procure proprietary applications and/or services that are built-on the Salesforce Customer Relationship Management platform in the amount within the approved budget to do so and in accordance with Purchasing By-law 113-2013 which may include direct negotiation with Salesforce Application Partners.

Carried 2015-71

See also Resolution 2015-70


8. COMMUNICATIONS

8.1. Carmela Radice, Legislative Coordinator, City of Mississauga, Email dated January 21, 2015, Providing a Copy of City of Mississauga Resolution 0011-2015 Confirming the Appointment of Citizen Member Jean Williams to Conservation Halton

Received 2015-72

See also Resolution 2015-73

Moved by Councillor Iannicca,
Seconded by Councillor Crombie;

Whereas Conservation Halton has requested that the Region of Peel appoint two Members to the Conservation Halton Board of Directors;

And whereas, Councillor Sue McFadden was appointed to Conservation Halton on December 16, 2014, and the City of Mississauga was requested to confirm a citizen appointment (Resolution 2014-873);

And whereas, correspondence received from Carmela Radice, Legislative Coordinator, City of Mississauga, dated January 21, 2015 confirms the appointment of Jean Williams to Conservation Halton;

Therefore be it resolved, that Jean Williams be appointed to Conservation Halton for a term of January 1, 2015 to December 31, 2017, or until a successor is appointed by Regional Council;

And further, that Jean Williams be appointed to Conservation Halton for a term of January 1, 2018 to November 30, 2018, or until a successor is appointed by Regional Council.

Carried 2015-73

See also Resolution 2015-72

8.2. Tamara Chipperfield, Executive Assistant, Chief Administrative Officer's Office, Credit Valley Conservation, Email dated January 22, 2015, Announcing the Launch of the Landowner Action Fund

Received 2015-74


9. ITEMS RELATED TO PUBLIC WORKS
Chaired by Councillor R. Starr

9.1. Bi-Weekly Cart-Based Collection Project Update (Oral)
    Presentation by Norman Lee, Director, Waste Management

Received 2015-75

See also Resolution 2015-67

Norman Lee, Director, Waste Management, provided an update on the Bi-Weekly Cart-Based Collection Project that included the rationale for the adoption of bi-weekly cart-based collection in the Region of Peel, its implementation in 2016 and progress to date. He addressed concerns raised by residents and Council with respect to the use of the March of Progress Graphic in communication material; cart storage and size selection; odours; diapers and pet waste; seniors ability to maneuver carts; long driveways in the rural cart area; fees to exchange carts; comparison with Toronto's Bi-Weekly Waste Collection Program; green cart size and what to do with old blue boxes and green bins.

Norman Lee provided an overview of the communications objectives, tactics and outreach to support residents' cart selection and noted that as of February 10, 2015, 88,000 households had selected carts, with 94 per cent of those selections completed online. He requested that Regional Council continue to provide residents' feedback to him.

Councillor Ras requested that Members of Regional Council be provided with a list of townhome complexes that have been identified as "not moving to cart-based collection" and she suggested that a two-month grace period be granted before a fee is implemented for cart replacement.

Councillor Saito advised that members of the Mississauga Accessibility Advisory Committee raised concern that there are no distinguishing features between the garbage and recycling carts that would enable people with vision impairment to identify the difference between the two carts, such as raised lettering or embossing. She requested that Regional staff investigate the issue and respond to the City of Mississauga Accessibility Coordinator.

Councillor Jeffrey encouraged the use of radio ads to communicate the collection changes and inquired if there would be an extension to the March deadline for residents to select their cart size.

Norman Lee undertook to provide a status update to Regional Council in March 2015 and report back in April 2015. He indicated that a decision to extend the deadline could be made at that time.

Councillor Fonseca requested the following: that any changes to residents' collection days be communicated well in advance of implementation; that Members of Regional Council be provided with a schedule of open houses as soon as possible; that staff provide clarification to townhouse residents who will not be changing to cart-based collection; and, that Councillors be provided with information regarding the treatment of medical waste.

Councillor Fonseca further suggested that staff investigate utilizing Rogers Television or OMNI TV to communicate the waste collection changes.

Councillor Downey extended her appreciation to staff for presenting information to residents in rural areas and for their professionalism in responding to inquiries raised by those in attendance.

Councillor Mahoney requested that Members of Regional Council be provided with details related to the proposed Walk Up Service to address mobility concerns including qualification criteria.

Councillor Starr requested that the communication strategy include information regarding how carts should be lined up at the curb on collection days and suggested that the various cart sizes be permanently displayed in high traffic areas such as City Halls and libraries.

9.2.Professional Engineering Services for the Water and Wastewater Master Plan Update for the 2041 Population Forecast

Moved by Councillor Thompson,
Seconded by Councillor Innis;

That subject to Council approval of the 2015 budget, Regional staff enter into Direct Negotiations, to an upset limit of $750,000, for professional engineering services with GM BluePlan Engineering Limited to update the Water and Wastewater Infrastructure Master Plan for the 2041 Population Forecast, in accordance with Purchasing By-law 113-2013;

And further, that upon successful negotiations, a contract be executed by the Commissioner of Public Works under Capital Projects 15-1504 and 15-2504.

Carried 2015-76

9.3. Professional Engineering Services for the Detailed Design and Contract Administration for the Caledon East Sewage Pumping Station Upgrades, Capital Project 14-2970, Document Number 2014-142P - Town of Caledon, Ward 3

Moved by Councillor Groves,
Seconded by Councillor Shaughnessy;

That the contract (Document 2014-142P) for professional engineering services for the detailed design and contract administration for the Caledon East Sewage Pumping Station upgrades be awarded to GM BluePlan Engineering Limited in the estimated amount of $797,928 (excluding applicable taxes), under Capital Project 14-2970, in accordance with Purchasing By-law 113-2013.

Carried 2015-77


10. ITEMS RELATED TO HEALTH
Chaired by Councillor E. Moore

10.1. Update on Measles in the Region of Peel
    Presentation by Dr. Eileen de Villa, Acting Medical Officer of Health

Received 2015-78

Dr. Eileen de Villa, Acting Medical Officer of Health, stated that measles is the leading cause of death among young children globally, despite the availability of a safe and effective vaccine. She noted that Canada has been free of endemic measles since 1998. Dr. de Villa outlined the symptoms of measles and the way it is spread, as well as complications that can arise.

Dr. de Villa advised that the current vaccination rate in Peel children (ages four to 19 years) is 96 per cent, which is a high enough rate to help protect those who cannot be immunized. She noted that Peel Public Health is following up with 43 Peel contacts of Toronto cases and that to date in 2015, there have been no cases of measles in Peel.

10.2. Human Papillomavirus (HPV) Immunization

Received 2015-79


11. OTHER BUSINESS

11.1. Request from Michelle DiEmanuele, President & Chief Executive Officer, Trillium Health Partners and Edward Sellers, Chair, Board of Directors, Trillium Health Partners to Delegate to the March 12, 2015 Regional Council Meeting to Provide an Update on the Hospital's Plan to Address the Growing Demands and Challenges to Meet the Needs of a Changing and Diverse Community for the Next 20 Years

Moved by Councillor Palleschi,
Seconded by Councillor Crombie;

That the request from Michelle DiEmanuele, President & Chief Executive Officer, Trillium Health Partners and Edward Sellers, Chair, Board of Directors, Trillium Health Partners to delegate to the March 12, 2015 Regional Council meeting or another date as agreed by Clerk's and the delegate, be approved.

Carried 2015-80


12. NOTICES OF MOTION - Nil


13. BY-LAWS

Three Readings:

By-law 9-2015: A by-law to authorize the execution of an agreement between the Regional Municipality of Peel, the Minister of Community Safety and Correctional Services (Ontario), and the Town of Caledon for Provision of Police Services in Caledon by the Ontario Provincial Police.

Moved by Councillor Iannicca,
Seconded by Councillor Miles;

That the by-law listed on the Regional Council agenda, being By-law 9-2015, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried 2015-81

See also Resolution 2015-68

Councillor Tovey arrived at 11:43 a.m. (other municipal business)


14. IN CAMERA MATTERS

At 11:45 a.m., in accordance with section 239(2) of the Municipal Act, 2001, as amended, the following motion was placed:

Moved by Councillor Thompson,
Seconded by Councillor Starr;

That Council proceed "In Camera" to consider the January 22, 2015 Regional Council Closed Session report and Council reports relating to the following:

Carried 2015-82

Moved by Councillor Thompson,
Seconded by Councillor Tovey;

That Council proceed out of "In Camera".

Carried 2015-83

Council moved out of closed session at 12:10 p.m.

Approval of Minutes

14.1. January 22, 2015 Regional Council Closed Session Report

Received 2015-84


Staff Reports

14.2. Payment of Compensation Pursuant to the Expropriations Act, R.S.O. 1990, C.E.26 Regional Road 20 (Queensway) Improvements from Gordon Drive to Etobicoke Creek - City of Mississauga, Ward 1 (A proposed or pending acquisition or disposition of land by the municipality or local board)

Moved by Councillor Mahoney,
Seconded by Councillor Medeiros;

That The Regional Municipality of Peel enter into a Final Compensation Agreement and Full and Final Release with Curtis Properties (Dixie) Inc. for a full and final settlement and release of all claims arising from the expropriation of the fee simple interests, permanent easement interest and temporary easement interest in the lands described as follows:

And further, that the funds be financed from Capital Project 04-4040.

Carried 2015-85

See also Resolution 2015-86

Moved by Councillor Mahoney,
Seconded by Councillor Medeiros;

That The Regional Municipality of Peel enter into a Final Compensation Agreement and Full and Final Release with Curtis Properties (Queensway) Inc. for a full and final settlement and release of all claims arising from the expropriation of the fee simple interest in the lands described as Part of Lot 4, Concession 1 South of Dundas Street, City of Mississauga (formerly Township of Toronto), Regional Municipality of Peel, designated as Parts 1 and 2 on Expropriation Plan PR2004592;

And further, that the funds be financed from Capital Project 04-4040.

Carried 2015-86

See also Resolution 2015-85

14.3. Payment of Compensation Pursuant to the Expropriations Act, R.S.O. 1990, C.E.26 - Regional Road 14 (Mayfield Road) Improvements from Inder Heights Drive to Heart Lake Road - City of Brampton, Ward 2 (A proposed or pending acquisition or disposition of land by the municipality or local board)

Moved by Councillor Mahoney,
Seconded by Councillor Medeiros;

That The Regional Municipality of Peel enter into a Final Compensation Agreement and Full and Final Release with 276734 Ontario Limited, for the full and final settlement and release of all claims arising from the expropriation of the fee simple interest in the lands described as Part of Lot 17, Concession 3 East of Hurontario Street, City of Brampton (formerly Township of Chinguacousy), Regional Municipality of Peel, being more particularly described as Parts 2 and 3 on Expropriation Plan PR820340;

And further, that the funds be financed from Capital Project 01-4830.

Carried 2015-87

See also Resolutions 2015-88, 2015-89 and 2015-90

Moved by Councillor Mahoney,
Seconded by Councillor Medeiros;

That the fee simple interest in lands described as Part of Lot 17, Concession 3 East of Hurontario Street, City of Brampton (formerly Township of Chinguacousy), Regional Municipality of Peel, designated as Parts 2 and 3 on Reference Plan 43R-35570, be declared surplus to the needs of The Regional Municipality of Peel.

Carried 2015-88

See also Resolutions 2015-87, 2015-89 and 2015-90

Moved by Councillor Mahoney,
Seconded by Councillor Medeiros;

That the Regional Municipality of Peel enter into an Offer to Purchase Agreement with 276734 Ontario Limited for the transfer of the fee simple interest in lands described as Part of Lot 17, Concession 3 East of Hurontario Street, City of Brampton (formerly Township of Chinguacousy), Regional Municipality of Peel, being more particularly described as Parts 2 and 3 on Reference Plan 43R-35570;

And further, that the net proceeds from the sale be deposited to WP27001, miscellaneous revenue account 86805.

Carried 2015-89

See also Resolutions 2015-87, 2015-88 and 2015-90

Moved by Councillor Mahoney,
Seconded by Councillor Medeiros;

That the easement interest in lands described as Part of Lot 17, Concession 3 East of Hurontario Street, City of Brampton (formerly Township of Chinguacousy), Regional Municipality of Peel, designated as Part 2 on Reference Plan 43R-9848 as described in Instrument RO433722, be declared surplus to the needs of The Regional Municipality of Peel;

And further, that The Regional Municipality of Peel release and abandon the easement interest in lands described as Part of Lot 17, Concession 3 East of Hurontario Street, City of Brampton (formerly Township of Chinguacousy), Regional Municipality of Peel, designated as Part 2 on Reference Plan 43R-9848 as described in Instrument RO433722

Carried 2015-90

See also Resolutions 2015-87, 2015-88 and 2015-89

14.4. Proposed Property Acquisition - Regional Road 7 (Airport Road) Widening from One Kilometre North of Regional Road 14 (Mayfield Road) to Regional Road 9 (King Street) - Town of Caledon, Ward 2 (A proposed or pending acquisition or disposition of land by the municipality or local board)

Moved by Councillor Mahoney,
Seconded by Councillor Medeiros;

That the Commissioner of Public Works be granted delegated authority to negotiate, approve and execute all appropriate agreements and documents necessary with 1231831 Ontario Limited, for the acquisition of the fee simple interest in land and buildings described as Part of Lot 11, Concession 1 and Part of the Road Allowance between Lots 10 and 11, Concession 1, Town of Caledon (formerly Township of Albion), Regional Municipality of Peel, as described in RO1141387, and known municipally as 14001 Airport Road, Caledon, Ontario;

And further, that the Office of the Regional Solicitor be authorized to complete the transaction, including the execution of all documents, Affidavits, Statutory Declarations and Undertakings required;

And further, that the funds for the transaction be financed from Capital Project 14-4030.

Carried 2015-91

14.5. Citizen Appointment to the Peel Police Services Board PPSB) - Selection Nomination Process (Personal matters about an identifiable individual, including municipal or local board employees)

Moved by Councillor Mahoney,
Seconded by Councillor Medeiros;

That Norma Nicholson be appointed as the Citizen Appointee to the Peel Police Services Board (PPSB) to serve a one year probationary term commencing February 13, 2015;

And further, that the Peel Police Services Board provide a recommendation to Regional Council by February 13, 2016 on whether or not to continue the Citizen Appointee for the balance of the term until November 30, 2018, or until a successor is appointed by Regional Council;

And further, that the Citizen Appointment to the Peel Police Services Board not exceed two terms of municipal council.

Carried 2015-92

14.6. Contracted Services in Human Resources (Labour Relations or Employee Negotiations)

Received 2015-93


15. BY-LAW RELATING TO IN CAMERA MATTERS - Nil


16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Shaughnessy,
Seconded by Councillor Groves;

That by-law 7-2015 to confirm the proceedings of Regional Council at its meeting held on February 12, 2015, and to authorize the execution of documents in accordance with the Region of Peel by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the corporate seal be affixed thereto.

Carried 2015-94

17. ADJOURNMENT

The meeting adjourned at 12:12 p.m.


K. Lockyer
_________________________
Regional Clerk

F. Dale
_________________________
Regional Chair