May 28, 2015 Regional Council Minutes
Page Content:
1. Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations
6-12. Staff Reports and Communications
   
13. Other Business
14. Notices of Motion
15. By-laws
16. In Camera Matters
17. By-law to Confirm the Proceedings of Council
18. Adjournment

THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
May 28, 2015

Regional Chair Dale called the meeting of Regional Council to order at 11:02 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.


1. ROLL CALL

  Members Present:

G. Carlson
B. Crombie
F. Dale
J. Downey
C. Fonseca
G. Gibson
A. Groves
N. Iannicca
J. Innis
L. Jeffrey
J. Kovac
M. Mahoney
S. McFadden

M. Medeiros
G. Miles
E. Moore
M. Palleschi
C. Parrish
K. Ras
P. Saito
B. Shaughnessy
J. Sprovieri
R. Starr
A. Thompson
J. Tovey

       
  Members Absent:

Nil


       
  Also Present: D. Szwarc, Chief Administrative Officer; G. Sabat, Commissioner of Service Innovation, Information and Technology; L. Graham-Watson, Commissioner of Corporate Services; D. Bingham, Acting Commissioner of Finance and Chief Financial Officer; D. Labrecque, Commissioner of Public Works; J. Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; P. O'Connor, Regional Solicitor and Director of Legal Services; Dr. E. deVilla, Acting Medical Officer of Health; K. Lockyer, Regional Clerk and Director of Clerk's; C. Thomson, Legislative Specialist; S. Singh, Legislative Technical Coordinator; H. Gill, Acting Legislative Technical Coordinator

___________________________________

*See text for arrivals
¨See text for departures



2. DECLARATIONS OF CONFLICTS OF INTEREST
- Nil


3. APPROVAL OF MINUTES

3.1. May 14, 2015 Regional Council Meeting

Moved by Councillor Mahoney,
Seconded by Councillor Tovey;

That the minutes of the May 14, 2015 Regional Council meeting, be approved.

Carried 2015-385


4. APPROVAL OF AGENDA

Moved by Councillor Crombie,
Seconded by Councillor Fonseca;

That the agenda for the May 28, 2015 Regional Council meeting be approved.

Carried 2015-386


5. DELEGATIONS - Nil


6. ITEMS RELATED TO ENTERPRISE PROGRAMS AND SERVICES
Chaired by Councillor C. Fonseca

6.1. Response to Bill 73 Proposed Changes to the Planning Act

Moved by Councillor McFadden,
Seconded by Councillor Parrish;

That the response to the Ministry of Municipal Affairs and Housing regarding the proposed amendments to the Planning Act, as outlined in the recommendations contained within the report from the Commissioner of Corporate Services, titled "Response to Bill 73 - Proposed Changes to the Planning Act", be approved;

And further, that a copy of the subject report be forwarded to the Ministry of Municipal Affairs and Housing, the Cities of Mississauga and Brampton, and the Town of Caledon.

Carried 2015-387

6.2. Procurement Activity Quarterly Report - Q1 2015

Received 2015-388

6.3. Public Sector Network (PSN) Update and Budget

Moved by Councillor Thompson,
Seconded by Councillor Miles;

That the Public Sector Network 2015 Operating Budget attached as Appendix ll to the report of the Commissioner of Service Innovation, Information and Technology, titled "Public Sector Network (PSN) Update and Budget", be approved in accordance with the PSN partnership agreement.

Carried 2015-389

6.4. Report of the Audit and Risk Committee (ARC - 3/2015) meeting held on May 7, 2015

Moved by Councillor Medeiros,
Seconded by Councillor Ras;

That the report of the Audit and Risk Committee (ARC - 3/2015) meeting held on May 7, 2015, be adopted.

Carried 2015-390

1. DECLARATIONS OF CONFLICTS OF INTEREST - Nil


2. APPROVAL OF AGENDA

RECOMMENDATION ARC-11-2015:

That the agenda for the May 7, 2015, Audit and Risk Committee meeting be approved.

Approved 2015-391


3. DELEGATIONS

3.1. Trevor Ferguson, Partner, Deloitte, Presenting the 2014 Audit Results

Received 2015-392


4. REPORTS

Item 4.3 was dealt with.

4.3. 2014 Deloitte's Audit Results Report

Received 2015-393

4.1. 2014 Region of Peel Consolidated Financial Statements

Received 2015-394

4.2. 2014 Peel Housing Corporation Financial Statements

Received 2015-395

4.3. 2014 Deloitte's Audit Results Report

This item was dealt with under Resolution 2015-393

4.4. 2014 Region of Peel Trust Funds Financial Statements

Received 2015-396

4.5. 2014 Region of Peel Debt Retirement and Sinking Funds Financial Statements

Received 2015-397

4.6. Affordable Housing Audit Additional Information

Received 2015-398

4.7. Affordable Housing Audit

Received 2015-399

4.8. Privacy Program Risk Assessment Results

Received 2015-400

4.9. Status of Management Action Plans

Received 2015-401

6.5. Report of the Emergency Management Program Committee (EMPC - 1/2015) meeting held on May 7, 2015

Moved by Councillor McFadden,
Seconded by Councillor Saito;

That the report of the Emergency Management Program Committee (EMPC - 1/2015) meeting held on May 7, 2015, be adopted.

Carried 2015-402


1. ELECTION OF THE CHAIR AND VICE-CHAIR

RECOMMENDATION EMPC-1-2015:

That Councillor Groves be elected Chair of the Emergency Management Program Committee, for a term ending November 30, 2018, or until a successor is appointed by Regional Council.

Approved 2015-403

RECOMMENDATION EMPC-2-2015:

That Councillor Ras be elected Vice-Chair of the Emergency Management Program Committee, for a term ending November 30, 2018, or until a successor is appointed by Regional Council.

Approved 2015-404

2. DECLARATIONS OF CONFLICTS OF INTEREST - Nil


3. APPROVAL OF AGENDA

RECOMMENDATION EMPC-3-2015:

That the agenda for the May 7, 2015, Emergency Management Program Committee meeting be approved.

Approved 2015-405


4. DELEGATIONS

4.1. Barney Owens, Director, Provincial Response, Ontario Fire Marshall and Emergency Management, Regarding the Roles of Elected Officials and Considerations for Declaring an Emergency, Relationships Between Upper and Lower Tier Municipalities, as well as the Roles and Responsibilities of the Province During an Emergency

Received 2015-406


5. REPORTS

5.1. Regional Emergency Management - Program Activities Update

Received 2015-407

See also Resolution 2015-408

RECOMMENDATION EMPC-4-2015:

Whereas, citizens could not wait for the Region's yard waste removal program from May to March to have this debris removed, as it was considered a safety hazard in many areas;

Therefore be it resolved, that the Region of Peel staff review the waste management contracts and report back to the Emergency Management Program Committee with provisions for adequate debris removal after an emergency or disaster;

Be it further resolved, that the Region of Peel staff meets with area municipal Emergency Management staff to discuss clean-up and restoration services and report back to the Emergency Management Program Committee with emergency recovery plan.

Approved 2015-408

See also Resolution 2015-407

5.2. Regional Fire Coordinator's 2014 Annual Report

Received 2015-409

5.3. Regional Emergency Management - Concept of Operations During the Period of Pan/Para PanAm Games

Received 2015-410


7. COMMUNICATIONS

7.1. Sylvia Jones,MPP, Dufferin-Caledon, Letter dated March 2015, Providing an Update on Bill 36, the Respecting Private Property Act

Received 2015-411

7.2. Madeleine Meilleur, Attorney General, Letter dated April 2, 2015, Responding to Former Regional Chair Kolb's Letter Regarding Westray Law Bill C-45

Received 2015-412

7.3. Susan Margles, Vice-President, Government Relations and Policy, Canada Post, Letter dated April 23, 2015, Responding to Regional Chair Dale's Letter Regarding Canada Post Door to Door Service

Received 2015-413

7.4. Frederick Biro, Executive Director, The Regional Municipality of Peel Police Services Board (PPSB), Letter dated April 24, 2015, Providing a Copy of the PPSB Report and Resolution titled "2014 External Funding Assistance - Public Police Programs"

Received 2015-414

7.5. Shauna Danton, Legislative Coordinator, City of Brampton, Letter dated April 24, 2015, Providing a Copy of the City of Brampton Report and Resolution titled "Second Units Policy Review"

Received 2015-415

7.6. Beth Hanna, Chief Executive Officer, Ontario Heritage Trust, Letter dated April 30, 2015 Regarding a Meeting held on April 27, 2015

Received 2015-416

See also Resolutions 2015-417 to 2015-420 inclusive

7.7. Barbara Shaughnessy, Regional Councillor, Town of Caledon - Ward 1, Email dated May 19, 2015 to Beth Hanna, Chief Executive Officer, Ontario Heritage Trust, Regarding a Meeting held on April 27, 2015

Received 2015-417

See also Resolutions 2015-416 and 2015-418 to 2015-420 inclusive

7.8. Bonnie Ledson, Resident, Town of Caledon, Email dated May 18, 2015, Regarding a Meeting held on April 27, 2015

Received 2015-418

See also Resolutions 2015-416, 2015-417, 2015-419 and 2015-420

7.9. Barbara Shaughnessy, Regional Councillor, Town of Caledon - Ward 1, Letter dated May 26, 2015 to Beth Hanna, Chief Executive Officer, Ontario Heritage Trust, Regarding a Meeting held on April 27, 2015

Received 2015-419

See also Resolutions 2015-416 to 2015-418 inclusive and 2015-420

7.10. Beth Hanna, Chief Executive Officer, Ontario Heritage Trust, Letter dated May 26, 2015, Regarding a Meeting held on April 27, 2015

Received 2015-420

See also Resolutions 2015-416 to 2015-419 inclusive


8.
ITEMS RELATED TO PUBLIC WORKS
Chaired by Councillor R. Starr

8.1. Extension of Winter Maintenance Contract, Document Numbers 2008-175T and 2012-504T

Moved by Councillor Medeiros,
Seconded by Councillor Kovac;

That the current winter maintenance contracts (Documents 2008-175T and 2012-504T) with various contractors that provide snow plowing and salting operations for the Region of Peel be extended for one year at an estimated cost of $4,093,888.24 (excluding applicable taxes), with an option to extend for an additional year, subject to satisfactory performance and pricing, in accordance with Purchasing By-law 113-2013;

And further, that staff be authorized to increase and/or extend the contracts for similar requirements, where the actual annual or seasonal requirements exceed the estimates to the limit of the approved budget.

Carried 2015-421

8.2. Waste Collection Cart Exchange Fee

Moved by Councillor Saito,
Seconded by Councillor Mahoney;

That the 2016 cart exchange fee for residents requesting garbage or recycling cart exchanges be set at $25 per cart;

And further, that the cart exchange fee be waived for cart exchange requests received between April 1, 2016 and April 30, 2016, pursuant to Regional Council Resolution 2015-201;

And further, that the actual cost of waiving the exchange fee from April 1, 2016 to April 30, 2016, estimated at approximately $2.75 million, being a one-time cost, be funded from Public Works Waste Rate Stabilization Reserve;

And further, that the $25 cart exchange fee be incorporated in the 2016 Fees By-law, subject to Council approval;

And further, that the public be notified of the proposed implementation of the $25 cart exchange fee in the normal course as part of the 2016 Fees By-law public notification process, in accordance with the Region of Peel Public Notice Policy;

And further, that the cart exchange process as described in the report of the Commissioner of Public Works, titled "Waste Collection Cart Exchange Fee", be implemented.

Carried 2015-422


9. COMMUNICATIONS

9.1. Lisa Thompson, MPP, Huron-Bruce, Letter dated March 27, 2015, Regarding Bill 66: Great Lakes Protection Act, 2015

Received 2015-423

9.2. Bob Chiarelli, Minister of Energy, Letter dated April 8, 2015, Thanking Regional Chair Dale for their March 12, 2015 Meeting Regarding Energy-from-Waste (EFW) Technologies and Procurement

Received 2015-424

9.3. Norman Lee, Director, Waste Management, Project/Issue Update dated May 5, 2015, Regarding Award of Request for Tender 2015-007T Collection Services for Front-End and Cart-Based Garbage and Recycling, and Bulky Items at Multi-Residential and Designated Institutional Commercial and Industrial Locations

Received 2015-425

9.4. Terri Brenton, Legislative Coordinator, City Clerk's Office, City of Brampton, Letter dated May 7, 2015, Providing a Copy of the City of Brampton Resolution and Report titled "Heart Lake Mitigation Strategy - RML #2014-046 and RML #2014-053"

Received 2015-426


10.
ITEMS RELATED TO HEALTH
- Nil


11.
ITEMS RELATED TO HUMAN SERVICES
Chaired by Councillor G. Miles

11.1. Housing System Manager Annual Report

Received 2015-427

11.2. Peel's Housing and Homelessness Plan: Year One - 2014 Update

Received 2015-428


12. COMMUNICATIONS

12.1. Gary Wheeler, Communications Branch, Ministry of Education, News Announcement dated April 29, 2015, Regarding Ontario Creating 4,000 New Child Care Spaces in Schools and the Province Dedicating $120 Million to Enhance Child Care and Early Years Services

Received 2015-429


13. OTHER BUSINESS
- Nil


14. NOTICES OF MOTION - Nil


15. BY-LAWS - Nil


16. IN CAMERA MATTERS

Council opted not to move into closed session to consider the following item:


Approval of Minutes

16.1. May 14, 2015 Regional Council Closed Session Report

Received 2015-430


17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Kovac,
Seconded by Councillor Medeiros;

That By-law 32-2015 to confirm the proceedings of Regional Council at its meeting held on May 28, 2015, and to authorize the execution of documents in accordance with the Region of Peel by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the corporate seal be affixed thereto.

Carried 2015-431


18. ADJOURNMENT

The meeting adjourned at 11:12 a.m.



K. Lockyer
_________________________
Regional Clerk

F. Dale
_________________________
Regional Chair