The Regional General Committee met on October 18, 2001 at 9:37 a.m. in the Council Chambers, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.

Regional Chair E. Kolb presided.

A. ROLL CALL

B. DECLARATIONS OF CONFLICTS OF INTEREST

C. APPROVAL OF AGENDA

RECOMMENDATION GC-130-2001:

That the agenda for the October 18, 2001, General Committee meeting be approved.

D. DELEGATIONS/PRESENTATIONS

D1. Alex Miller, President, Environmental Systems Research Institute (ESRI) Canada Presenting the ESRI Canada Award of Excellence to the Region of Peel for the Regional Planning Atlas

Received

See also Items Related to Planning - Item PL-A1

D2. Dr. David McKeown, Medical Officer of Health (MOH) Providing an Update on Bio-terrorism Preparedness and the West Nile Virus

Received

Dr. David McKeown, Medical Officer of Health (MOH) advised Committee that there is no evidence of Anthrax exposure in Canada to date.

Dr. McKeown provided Committee members with an update on the West Nile Virus. He stated that mosquitoes found in Mississauga on August 31, 2001 were the first mosquitoes in Canada to test positive for the West Nile Virus. However, recent West Nile tests conducted in September have returned negative. Staff is working with the Province to monitor surveillance information in order to make decisions on West Nile Virus prevention for the next season. Staff will report back to Council on recommendations about West Nile Virus control.

Updated information on the West Nile Virus and on bio-terrorist agents will be available on Peel's Health Website and staff will notify Councillor Saito's office once the updated information is posted.

Councillor Whitehead arrived at 9:47 a.m. due to other municipal business.

E. REPORTS AND COMMUNICATIONS

EXECUTIVE OFFICE

MA-A. Regional Chair

MA-A1. Report of the General Committee/Council Review Ad hoc Committee

RECOMMENDATION GC-131-2001:

That the terms of reference for the General Committee/Council Review Ad hoc Committee, as outlined in the report of the Commissioner of Corporate Services and Regional Solicitor dated September 14, 2001, titled "Terms of Reference for the General Committee/Council Review Ad hoc Committee", be approved;

And further, that Regional Councillors continue to reserve all Thursdays from 9:30 a.m. to 3:30 p.m. for Regional business;

And further, that the current General Committee system, including the three-week meeting cycle, be continued;

And further, that Regional Council meetings and General Committee meetings be scheduled to commence at 9:30 a.m.;

And further, that Peel Living (Peel Non-Profit Housing Corporation) meetings be scheduled at 11:30 a.m. on the same day as Regional Council immediately followed by Peel Regional Housing Corporation (PRHC) meetings as required;

And further, that the current system of Ad hoc Committees and Subcommittees be continued and be pre-scheduled on reserved Thursdays for 2002 whenever possible;

And further, that the School Accommodation Task Force be disbanded due to the completion of its mandate;

And further, that a recess be held between 12:00 p.m. and 12:30 p.m. on Regional business days for the purpose of a half hour lunch break, with consideration for flexibility;

And further, that delegations be better managed by Regional staff with a view to minimizing the number of delegations per meeting where possible;

And further, that delegations be requested, when booking their delegation, to provide detailed information in writing on the specific nature of their presentation;

And further, that "walk-on" reports, approved by the Chief Administrative Officer, be used only in emergency situations or at the request of Council;

And further, that the Procedural By-law 54-1999 be adhered to and enforced accordingly;

And further, that the Procedural By-law 54-1999 be amended to reflect these decisions and other up-dates as required;

And further, that the General Committee/Council Review Ad Hoc Committee be disbanded due to the completion of its mandate;

And further, that the revised 2002 Regional Council and Committee meeting schedule, as attached as Appendix 1 to the report of the Regional Chair dated October 4, 2001, titled "Report of the General Committee/Council Review Ad hoc Committee" be amended accordingly;

And further, that Resolution 2001-871 be rescinded.

MA-B. Chief Administrative Officer

MA-B1. Final Draft of Region of Peel's Strategic Plan - "Directions for Success: Investing in Peel's Future"

RECOMMENDATION GC-132-2001:

That the following sections of the report of the Chief Administrative Officer, dated October 10, 2001, titled "Final Draft of Region of Peel's Strategic Plan - Directions for Success: Investing in Peel's Future" be amended to read as follows:

Strategic Direction 1.3: "Promote and initiate actions to keep people and property safe.";

Strategic Direction 2.2: "Assess and manage the environmental, community and financial impacts of new development as it relates to Regional services.";

Strategic Direction 4.6: "Support local economic development initiatives in Peel.";

And further, that Regional Council endorse the final draft of the Region of Peel's Strategic Plan, as amended, titled "Directions for Success: Investing in Peel's Future";

And further, that Peel's Strategic Plan be subject to potential revisions pending a decision from the Province's Smart Growth Council.

Items Related to Public Works - Presentations on Items PW-C4 and PW-C6 were dealt with.

PW-C4. Britannia Sanitary Landfill Site (BSLS) Landfill Gas Utilization Project

a) Presentation by Al Seskus, Manager, International Council for Local Environmental Initiatives (ICLEI) Energy Services regarding Greenhouse Gas Strategy

Received

b) Presentation by M. Zamojc, Commissioner of Public Works

Received

Councillor McCallion departed at 12:14 p.m. due to other municipal business.

PW-C6. Award of Tender for Waste and Recycling Haulage from Public Drop Off Facilities

a) Presentation by M. Zamojc, Commissioner of Public Works and A. Pollock, Director of Waste Management

Received

RECESS

General Committee recessed at 12:36 p.m.

General Committee reconvened at 1:16 p.m.

ROLL CALL

Items Related to Public Works -Reports Relating to Items PW-C4 and PW-C6 were dealt with.

PW-C4. Britannia Sanitary Landfill Site (BSLS) Landfill Gas Utilization Project

RECOMMENDATION GC-133-2001:

That Request for Proposal (RFP) Document #98-221P for the financing, design, construction and operation of a landfill gas utilization facility at the Britannia Sanitary Landfill Site (BSLS) be awarded to GRS-Comcor/ IMS, subject to negotiation of a final contract satisfactory to the Commissioner of Public Works in consultation with the Regional Solicitor;

And further, that the greenhouse gas (GHG) credits associated with offsetting coal fired power (approximately 10 percent of the total GHG credits generated by the project) be transferred to GRS-Comcor/IMS to enable them to obtain premium green energy pricing in the market place;

And further, that the required documents be executed by the Regional Corporation's duly authorized signing officers.

PW-C6. Award of Tender for Waste and Recycling Haulage from Public Drop Off Facilities

RECOMMENDATION GC-134-2001:

That under the terms and conditions set out in Tender Document 2001-193T, the contract for waste and recycling haulage from Region of Peel public drop off facilities be awarded as follows for a minimum period of two years at a total cost of $1,302,878.74 ($651,439.37 per year), effective November 1, 2001:

• Region of Peel be awarded the waste and recycling haulage contracts for the Britannia Public Waste and Recycling Drop Off Depot, Brampton Community Recycling Center (CRC) and the Bolton CRC, at a two year cost of $583,574.70, $581,461.06 and $93,541.64 respectively;
  
  
• Sandhill Disposal be awarded the recycling haulage contract (waste is not included at Caledon only) for the Caledon Public Recycling Drop Off Depot at a two year cost of $44,301.34 (including GST);

And further, that approval be granted to award these contracts for three additional 12 month periods, based on satisfactory service, and performance, in accordance with the 24 month tender term;

And further, that the required documents be executed by the Region's duly authorized signing officers.

PW-A. Engineering and Construction

PW-A1. Funds for Traffic Signals at the Intersection of Mayfield Road and Robertson Davies Drive/Cresthaven Road, Project 01-4442 - City of Brampton, Ward 2

Withdrawn

PW-A2. Local Improvement Project, Proposed Construction of a Sanitary Sewer on Commercial Road - Local Improvement Act, Project 01-2040 - Town of Caledon, Ward 5

RECOMMENDATION GC-135-2001:

That a 250mm (10 inch) diameter sanitary sewer be constructed on Commercial Road from 72 Commercial Road to the existing manhole on Albion-Vaughan Road, south of CPR Rail, to a total distance of 317 metres (1040 feet), more or less, at a total estimated cost of $155,000 under Project 01-2040;

And further, that debentures in the amount of $155,000 be issued to the Utility Rate Stabilization Reserve to finance the property owner's total costs;

And further, that these actions will not affect the Region's debt capacity as this type of financing is considered "self liquidating" by the Province of Ontario;

And further, that annual sanitary sewer usage rate, based on a frontage charge of $14,503.40 per acre ($5,869.33 per hectare) plus a connection charge of $1,550 per connection, be assessed annually against the abutting property owners for 15 years, with the opportunity to commute the cost by advanced payment;

And further, that the installation of the sanitary service on the private side, be sole responsibility of the property owners, connection charge will only include the construction of the service from the main to the property limit;

And further, that the necessary by-law be presented to Council authorizing the undertaking of the works and imposition of a sanitary sewer frontage rate and connection charge under the Local Improvement Act.

PW-A3. Additional Funding Requirements for the Credit Valley Trunk Sewer Extension Class Environmental Assessment, Project 00-2910

RECOMMENDATION GC-136-2001:

That the Class Environmental Assessment for the Credit Valley Trunk Sewer Extension be upgraded from a Schedule "B" to a Schedule "C";

And further, that additional funds in the amount of $183,479 for project 00-2910 be provided from the Capital Budget Item 00-2910 to be financed from the Capital Financing Stabilization Reserve;

And further, that the engineering consulting firm, Totten, Sims and Hubicki Associates be retained to complete the Class Environmental Assessment as a Schedule "C" project at an additional estimated cost of $183,479 (plus applicable taxes) under Capital Budget Item 00-2910;

And further, that the required documents be executed by the Region's duly authorized signing officers.

PW-A4. Water Ban/Water Agreement - York/Peel Agreement

Withdrawn

PW-B. Water and Wastewater Treatment

PW-B1. Algae in Lake Ontario

Received

PW-B2. Lakeview Wastewater Treatment Facility Update on Odour Control Initiatives

Received

PW-C. Waste Management

PW-C1. External Funding Programs Available to Improve the Efficiency of Municipal Operations and Facilities

RECOMMENDATION GC-137-2001:

That the Commissioner of Public Works be authorized to enter into grant agreements for feasibility studies and projects aimed at improving the effectiveness of waste management operations and facilities;

And further, that the required documents be executed by the Region's duly authorized signing officers.

PW-C2. By-law to Appoint By-law Enforcement Officers

RECOMMENDATION GC-138-2001:

That a by-law to appoint By-law Enforcement Officers be enacted;

And further, that a by-law to amend the Waste Collection By-law 20-2001 accordingly be enacted;

And further, that the Commissioner of Public Works be delegated authority to name employees as By-law Enforcement Officers and present amending by-laws accordingly.

PW-C3. Capital Funding for Equipment Replacement at the Fewster Drive Material Recovery Facility

RECOMMENDATION GC-139-2001:

That funding in the amount of $300,000 be approved for Capital Project 01-6513 to allow for the immediate replacement and repair of equipment at the Fewster Material Recovery Facility;

And further, that $225,000 be provided to Project 01-6513 from the CCR-Waste Management Reserve (R1020) and $75,000 from New Capital Waste Reserve (R1145).

PW-C4. Britannia Sanitary Landfill Site (BSLS) Landfill Gas Utilization Project

a) Presentation by Mitch Zamojc, Commissioner of Public Works

This item was dealt with earlier in the meeting

b) Presentation by Al Seskus, Manager, International Council for Local Environmental Initiatives (ICLEI) Energy Services regarding Greenhouse Gas Strategy

This item was dealt with earlier in the meeting

PW-C5. Three Bag Standard Program - Options for Enforcement

RECOMMENDATION GC-140-2001:

That single family dwellings with Accessory Dwelling Units (eg. basement apartments) be treated as single dwellings under the Three Bag Standard Program, such that all bags in excess of three will require tags;

And further, that Council approve the implementation plan for multi-plex buildings and the "will enforce" and "will not enforce" decisions proposed in the report of the Commissioner of Public Works, dated October 3, 2001, titled "Three Bag Standard Program - Options for Enforcement".

RECOMMENDATION GC-141-2001:

That the Commissioner of Public Works report back to General Committee on the execution of the Three Bag Program and the cost implication associated with providing three tags for each week of the year to residents.

PW-C6. Award of Tender for Waste and Recycling Haulage from Public Drop Off Facilities

a) Presentation by M. Zamojc, Commissioner of Public Works

This item was dealt with earlier in the meeting

b) Blair McArthur, President and Robert Cook, Executive Director, Ontario Waste Management Association (OWMA) regarding Award of Tender Document 2001-193T for Waste and Recycling Haulage from Public Drop Off Depots (10 minutes) (Deferred from the October 4, 2001 Regional Council Meeting)

Withdrawn

PW-C7. Amendment to Waste Collection Design Standards Manual for New Developments and Waste Collection By-law

RECOMMENDATION GC-142-2001:

That By-law 20-2001 be amended as outlined in Appendix 1 to the report of the Commissioner of Public Works dated September 26, 2001, titled "Amendment to Waste Collection Design Standards Manual for New Developments and Waste Collection By-law";

And further, that the Waste Collection Design Standards Manual for New Developments be amended as outlined in Appendix 2 to the subject report;

And further, that the necessary by-law be enacted.

PW-D. COMMUNICATIONS

PW-D1. Debra Taylor, Acting Regional Director General, Transport Canada Ontario Region, Letter dated August 10, 2001, Regarding an Update on the Pickering Lands

Received

PW-D2. The Honourable David M. Collenette, P.C., M.P., Minister of Transport, Letter dated September 10, 2001, Announcing the Launching of the Urban Transportation Showcase Program

Received

Additional Item

Funds for Traffic Signals at the Intersection of Mayfield Road and Robertson Davies Drive/Cresthaven Road, Project 01-4442 - City of Brampton, Ward 2 (Oral)

RECOMMENDATION GC-143-2001:

That the report of the Commissioner titled "Funds for Traffic Signals at the Intersection of Mayfield Road and Robertson Davies Drive/Cresthaven Road, Project 01-4442 - City of Brampton, Ward 2" be placed on the October 25, 2001 Regional Council Additional Agenda for consideration.

See also Items related to Public Works - Item PW-A1

Councillor Whitehead resumed the Chair.

CORPORATE SERVICES

MA-C. Clerk's

MA-C1. 2002 Fee Increase - Land Division Committee

RECOMMENDATION GC-144-2001:

That Schedule "C" to By-law 66-97 be amended to set the Region of Peel portion of the Land Division Committee application fee at $865 and the certificate fee at $420;

And further, that the said fees be effective with respect to all applications filed on or after January 1, 2002.

MA-D. Legal Services

MA-D1. Access to Municipal Rights-of-Way by Telecommunications Companies - Municipal Access Agreements and Amendment to the Fees By-law 11-2001

RECOMMENDATION GC-145-2001:

That Schedule 7: Public Works (Division 1) of Schedule "A" of By-law 11-2001 being the Fees By-law be amended by adding Telecommunications Installation Fees as set out in Appendix I to the report of the Commissioner of Corporate Services and Regional Solicitor, the Commissioner of Housing and Property and General Manager, Peel Living and the Commissioner of Public Works dated September 20, 2001, titled "Access to Municipal Rights-Of-Way by Telecommunications Companies - Municipal Access Agreements and Amendments to the Fees By-law 11-2001" become effective on November 1, 2001;

And further, that the necessary by-law be enacted.

MA-D2. Payment for Legal Services in Relation to the Toronto Integrated Solid Waste Resource Management ("TIRM") Process and a Contract for the Haulage and Disposal of Municipal Solid Waste

RECOMMENDATION GC-146-2001:

That the extension of the existing retainer of the law firm of McCarthy, Tétrault for professional legal services in connection with the Region of Peel assessment and participation in the Toronto Integrated Solid Waste Resource Management ("TIRM") process and the negotiation of a contract for the haulage and disposal of municipal solid waste from the present limit of $120,000 to the estimated total amount of $180,000, exclusive of applicable taxes, be approved.

MA-D3. The Rights and Responsibilities of Municipalities when Constructing Highway Medians

Received

MA-D4. "New Directions - A New Municipal Act for Ontario" Key Principles of Legislation to be Introduced this Fall

Councillor Seglins expressed concerns with regards to the elimination of the three spheres of jurisdiction specifically in the areas of health, natural environment and noise and vibration.

RECOMMENDATION GC-147-2001:

That the Commissioner of Corporate Services and Regional Solicitor report back on the outcome of the new Municipal Act with respect to what jurisdiction will remain with area municipalities in the areas of health, natural environment and noise and vibration.

Councillor Dale departed at 2:56 p.m.

FINANCE

MA-E. Corporate Finance

MA-E1. Triannual Financial Report - August 2001

RECOMMENDATION GC-148-2001:

That the Treasurer and Commissioner of Finance prepare a chart of all incomplete projects at year's end and the impact of the outstanding projects on the capital budget and report back to General Committee.

MA-F. Information Technology Services

MA-F1. Telephone System and Equipment Maintenance, Document 2001-037P

RECOMMENDATION GC-149-2001:

That Telus National Systems Inc. be awarded the contract to provide full on-site maintenance and support services for the Region's Telephone Systems, including systems upgrades at various locations, for a 3 year period commencing November 1, 2001 at a total cost of $1,380,250 excluding applicable taxes;

And further, that authorities be given to increase/extend this contract for additional requirements to a maximum of 20% for unforeseen work, where actual requirements exceed the estimates to the limits allowed by the Purchasing By-law;

And further, that Telus National Systems Inc. be deemed the "Vendor of Record" as the telephony service provider for the 3 year period commencing November 1, 2001 and that, subject to Purchasing By-law 50-96, the Manager of Purchasing be authorized to purchase upgrade components, as required, from Telus National Systems Inc. for the duration of the contract.

PL-A. Administration

PL-A1. Region of Peel, Regional Planning Atlas Environmental Systems Research Institute (ESRI) Canada - Award of Excellence

Received

See also Delegations/Presentations - Item D1

PL-B. Planning Policy and Research

PL-B1. Peel's Position on the Provincial Policy Statement - 5 Year Review

RECOMMENDATION GC-150-2001:

That the report of the Commissioner of Planning dated October 5, 2001, titled "Peel's Position on the Provincial Policy Statement 5 Year Review", be endorsed as Peel's position on this review;

And further, that the subject report be forwarded to the Minister of Municipal Affairs and Housing as Peel's initial position on the Provincial Policy Statement - 5 Year Review;

And further, that the subject report be forwarded to the three Area Municipal Planning Commissioners with an invitation that any future reports be created jointly with the objective of having one report representing the interests of Peel and the Area Municipalities.

Additional Item

PL-B2. GTSB Countryside Strategy (Oral)

RECOMMENDATION GC-151-2001:

That the Commissioner of Planning report back to Council on the rural area of the GTA, including the main points of the GTSB report and a recommendation to incorporate the points in the Region's Official Plan Review.

HO-A. Property

HO-A1. Encroachment Agreement, Winston Churchill Boulevard (Regional Road No. 19), Owner: Dionisio Rodrigues and Ana Dulce Ramos Rodrigues - City of Brampton, Ward 6

RECOMMENDATION GC-152-2001:

That the existing encroachments at 8791 Winston Churchill Boulevard, City of Brampton - Ward 6, being a wrought-iron fence, interlocking brick driveway, three maple and two pine trees, and other surface landscaping improvements be permitted to remain in accordance with the terms and conditions in the Encroachment Agreement dated the 2nd day of May, 2001 between The Regional Municipality of Peel and Dionisio Rodrigues and Ana Dulce Ramos Rodrigues, as permitted under Section 308, Paragraph 3 of the Municipal Act;

And further, that all documents relating thereto or required to complete this transaction be executed by the Regional Corporation's duly authorized signing officers;

And further, that the necessary by-law be presented to Regional Council;

And further, that the Office of the Regional Solicitor be authorized to affix electronically the signatures of the Regional Solicitor and the Regional Clerk to those documents required for title registration purposes.

David Szwarc, Interim Commissioner of Social Services welcomed Janet Menard, the new Director of Ontario Works in Peel, to the Region of Peel.

SOCIAL SERVICES

HS-A. Ontario Works in Peel

HS-A1. Ontario Works: Service Delivery Model Implementation

Received

HS-B. Transhelp

HS-B1. Transhelp Remedial Work

RECOMMENDATION GC-153-2001:

That $118,000 be transferred from the Mavis Road building reserve #R1904 to capital project #990046 to finance emergency remedial work with respect to propane usage at the Transhelp depot.

HS-B2. Public Transit Symposium for Elected Officials

Received

HEALTH

HS-C. Healthy Lifestyles

HS-C1. Smoke-Free By-Law Committee Update

Received

RECOMMENDATION GC-154-2001:

That Regional staff contact the Alcohol and Gaming Commission to obtain an accurate and updated mailing list of all licensed establishments in the Region of Peel.

Councillor Mullin departed at 3:24 p.m.

HS-D. Long-Term Care

HS-D1. Minutes of the Long-Term Care Subcommittee Meeting held September 13, 2001

1. Declarations of Conflicts of Interest

2. Approval of Agenda

RECOMMENDATION LTCSC-3-2001:

That the agenda for the September 13, 2001, Long-Term Care Subcommittee meeting be approved.

3. Delegations

4. Reports

c) Regional Facility Site Visits

Received

Staff will plan site visits to six Long-Term Care facilities and advise Members of the scheduled arrival times at each facility.

b) Sod Turning Ceremony - New Long-Term Care Facilities

Received

It was noted that the Brampton site is located within Ward 10. Sod turning ceremonies for the Brampton and Mississauga sites will be scheduled for the morning of October 5, 2001.

c) New Facilities Project Status Update

Received

d) Future Agenda Items - Long-Term Care Subcommittee

Received

5. Communications

6. Next Meeting

Will be scheduled at the call of the Chair.

HS-E. COMMUNICATIONS

HS-E1. Hazel McCallion, Mayor, City of Mississauga, Letter dated October 1, 2001, Regarding Ontario's Proposed Regulation on Emissions Trading System and Nitric Oxide (NOx) and Sulphur Dioxide (SO2)

Received

HS-E2. The Honourable Chris Stockwell, Minister of Labour, Letter dated September 5, 2001, Regarding Peel Regional Council's Resolution 2001-581 on Second Hand Tobacco Smoke and the Occupational Health and Safety Act

Received

F. OTHER BUSINESS

G. IN CAMERA MATTERS

ADJOURNMENT

The meeting adjourned at 3:35 p.m.