The Regional General Committee met on May 22, 2003 at 2:06 p.m. in the Council Chambers, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.

Regional Chair E. Kolb presided.

A. ROLL CALL

B. DECLARATIONS OF CONFLICTS OF INTEREST

C. APPROVAL OF AGENDA

RECOMMENDATION GC-120-2003:

That the consolidated agenda for the May 22, 2003, General Committee meeting be amended to include an additional item under In Camera Matters relating to the litigation or potential litigation, including a matter before administrative tribunals, affecting the Regional Corporation;

And further, that the consolidated agenda for the May 22, 2003, General Committee meeting be approved, as amended.

D. DELEGATIONS/PRESENTATIONS

E. REPORTS AND COMMUNICATIONS

Chaired by Councillor R. Whitehead

CORPORATE SERVICES

MA-A. Legal Services

MA-A1. "Indians on the Credit" Mural

RECOMMENDATION GC-121-2003:

That an agreement be entered into between the City of Mississauga, the Credit Valley Conservation Authority (CVC) and the Regional Municipality of Peel to permit the permanent relocation of the mural "Indians on the Credit" to a facility owned and operated by the City of Mississauga;

And further, that the Regional Municipality of Peel's signing officers be authorized to execute the agreement.

MA-B. Ambulance and Emergency Programs

MA-B1. Minutes of the Emergency and Protective Services Committee Meeting (EPSC-2003-2) held on May 15, 2003

A quorum of voting members was not present thirty minutes after the scheduled commencement time and in accordance with Section III-4(d) of Procedural By-law 54-1999, as amended, the meeting stood adjourned.

Consequently, all items not dealt with during this meeting were placed on the added agenda of the next scheduled General Committee meeting of May 22, 2003.

See also Items MA-B2 and MA-B3

MA-B2. Regional Fire Coordinator's 2002 Annual Report

RECOMMENDATION GC-122-2003:

That Fire Chief Garry Morden, Mississauga Fire and Emergency Services be thanked for his efforts during 2002 in ensuring that the plans of the Fire Departments of the Region of Peel were fully coordinated.

See also Item MA-B1

MA-B3. 2002 Annual Report of the 9-1-1 Advisory Committee

RECOMMENDATION GC-123-2003:

That the members of the 9-1-1 Advisory Committee be thanked for their ongoing support to the Region's 9-1-1 Emergency Number Service.

See also Item MA-B1

MA-C. Clerk's

MA-C1. Regional Representation on the William Osler Health Centre Board of Directors

RECOMMENDATION GC-124-2003:

That Councillor DiMarco be appointed to serve on the William Osler Health Centre Board of Directors for the term commencing on June 18, 2003 and ending on November 30, 2003, or until a successor is appointed by Regional Council.

MA-C2. Ontarians with Disabilities Act, 2001, Accessibility Advisory Committee (AAC) Joint Peel - Caledon AAC

RECOMMENDATION GC-125-2003:

That subject to the approval of the Council of the Town of Caledon and despite Regional Council Resolution 2002-1221, a Joint Peel-Caledon Accessibility Advisory Committee be established to advise both Regional Council and Caledon Council pursuant to the requirement of the Ontarians with Disabilities Act, 2001;

And further, that upon approval of the Council of the Town of Caledon, the Terms of Reference for the Joint Peel-Caledon Accessibility Advisory Committee attached as Appendix 1 to the report of the Commissioner of Corporate Services and Regional Solicitor, dated May 6, 2003, titled "Ontarians with Disabilities Act, 2001, Accessibility Advisory Committee (AAC) Joint Peel-Caledon AAC" be approved and adopted as applicable to the Joint Peel-Caledon AAC;

And further, that subject to the approval of the Council of the Town of Caledon, the following persons be appointed to the Joint Peel-Caledon AAC for such period of time and on such terms and conditions as set out in the Terms of Reference for the Joint Peel-Caledon AAC: Glenn Barnes, Havinder Bajwa, Beverley Davis, Terri Hamilton, Marlowe Horn and Maureen Tymkow;

And further, that in addition to the Regional Chair as member ex officio, two Regional Councillors, at least one of whom shall be elected in the Town of Caledon, be appointed to the Joint Peel-Caledon AAC;

And further, that section VII-5(b) of the Region's Procedural By-law 54-1999, as amended that restricts appointments that extend beyond the term of Council be waived in respect of the appointments of persons who are not members of Regional Council so that they may serve for the term set out in the Terms of Reference (until December 31, 2004);

And further, that if approval from the Council of the Town of Caledon as to the Joint Peel-Caledon AAC, the Terms of Reference and the appointment of members is not received, the members appointed under this resolution of Regional Council shall be deemed to be appointed to a Peel only AAC and the Terms of Reference attached as Appendix I to the subject report shall apply with such changes as may be necessary;

And further, that a copy of the subject report and resolution be forwarded to the Town of Caledon for their approval.

Two-thirds majority in favour

MA-C3. Delegation of the Land Division Committee Function to the Town of Caledon

RECOMMENDATION GC-126-2003:

That the authority of Regional Council to give consents under section 53 of the Planning Act, R.S.O. 1990, c.P. 13, as amended, with respect to lands situated in the Town of Caledon be delegated to the Council of the Corporation of the Town of Caledon effective as of and from the second day of June, 2003;

And further, that the necessary by-law be presented to Regional Council for the required number of readings.

FINANCE

MA-D. Corporate Finance

MA-D1. 2003 Regional Levy By-law

RECOMMENDATION GC-127-2003:

That the necessary by-law be presented to Council for approval which apportions the net levy requirement of $518,000,000 to the Cities of Brampton and Mississauga and the Town of Caledon in accordance with the Council approved apportionment formula and per the Financial Control by-law, as detailed in Appendix I to the report of the Treasurer and Commissioner of Finance, dated May 12, 2003, titled "2003 Regional Levy By-law", inclusive of technical adjustments related to waste management expenditures.

MA-D2. Statement of Development Charge Reserve Funds - Fiscal 2002

RECOMMENDATION GC-128-2003:

That Council receive the attached statement of Development Charge Reserve Funds for Fiscal 2002 as described in Appendix I to the report of the Treasurer and Commissioner of Finance, dated April 28, 2003, titled "Statement of Development Charge Reserve Funds - Fiscal 2002";

And further, that the Treasurer and Commissioner of Finance be directed to forward the statement to the Ministry of Municipal Affairs and Housing in accordance with the Development Charges Act, 1997.

Councillor Morrison departed at 2:33 p.m., due to illness

MA-E. Internal Audit

MA-E1. Minutes of the Audit Subcommittee Meeting (ASC-2003-2) held on May 8, 2003

1. DECLARATIONS OF CONFLICTS OF INTEREST

2. APPROVAL OF AGENDA

RECOMMENDATION ASC-4-2003:

That the agenda for the May 8, 2003 Audit Subcommittee meeting be approved.

3. DELEGATIONS/PRESENTATIONS

4. REPORTS

a) Region of Peel Audited 2002 Consolidated Financial Statement

Received

b) 2002 External Audit Management Letter

RECOMMENDATION ASC-5-2003:

That further information be submitted at the next Audit Subcommittee meeting outlining the Region of Peel's practice and experience in respect to the provision of vacation time and commenting on the Region's liability and exposure as a result of the findings in respect to negative police vacation balances.

c) 2003 Status of Management Action Plans

Received

d) 2002 Internal Audit Work Plan Budget vs. Actual Time

Received

5. SCHEDULE OF FUTURE MEETINGS

a) Internal Audits in Progress (Oral)
Remarks by Larry Hawes, Director, Internal Audit

Received

6. OTHER BUSINESS

MA-F. COMMUNICATIONS

MA-F1. Pat Vanini, Executive Director, Association of Municipalities of Ontario (AMO), Letter dated April 24, 2003, Responding to Chair Kolb's Correspondence Supporting the Prime Minister's Task Force on Urban Issues

Received

MA-F2. News Release: From the Association of Municipalities of Ontario (AMO), dated April 25, 2003, Announcing How the Electricity Market will be Managed in the Post Bill 210 World

Received

MA-F3. Janet Ecker, MPP, Minister of Finance, Letter received April 29, 2003, Announcing that the Ontario Municipal Economic Infrastructure Financing Authority (OMEIFA) is Ready to Accept Applications from Municipalities for Subsidized Loans to Support Critical Infrastructure Investments

Received

MA-F4. Steve Shaw, Vice President, Corporate Affairs & Communications, Greater Toronto Airports Authority (GTAA), Letter dated April 29, 2003, Advising that Mr. Louis Parsons has been Selected for Appointment to the GTAA Board of Directors in the Region of Peel Position

Received

MA-F5. Emil Kolb, Regional Chair, The Regional Municipality of Peel, Letter dated April 30, 2003, Responding to Correspondence from Mr. Zulfiqar A. Dhakan, Resident of Brampton, Regarding Employment of Asian Immigrants at the Region of Peel

Received

MA-F6. News Release: From the Association of Municipalities of Ontario (AMO), dated May 6, 2003, Advising that the Provincial Government has Filed a Regulation Under the New Municipal Act, Regarding Municipal Business Corporations

Received

Councillor Whitehead departed at 2:34 p.m., due to other municipal business

Chaired by Councillor I. Sinclair

PL-A. Planning Policy and Research

PL-A1. Update on Initiatives to Develop a Greater Toronto Area (GTA) Agricultural Action Plan

Received

PL-A2. Greater Toronto Area (GTA) Task Force on Ontario Municipal Board (OMB) Reform

Referred to the May 29, 2003 Regional Council meeting

PL-A3. 2001 Census Release: Visible Minorities and Home Languages

Received

PL-B. Development Planning Services

PL-B1. Cooksville Creek Special Policy Area Study

RECOMMENDATION GC-129-2003:

That the Cooksville Creek Special Policy Area (SPA) Report - Technical Findings dated April 2003 prepared by the Planning and Building Department of the City of Mississauga be supported;

And further, that the Final Draft of the SPA study for the Cooksville Creek Flood Plain report prepared for the City of Mississauga Planning and Building Department by Phillips Engineering Ltd., dated February 28, 2003 be supported;

And further, that the City of Mississauga be commended for their detailed and inclusive approach with agencies and the consultants throughout the study process;

And further, that the report of the Commissioner of Planning, dated April 16, 2003, titled "Cooksville Creek Special Policy Area Study" be forwarded to the City of Mississauga, the Ministry of Municipal Affairs and Housing and the Credit Valley Conservation (CVC).

PL-B2. Renaming of Highway 7 West and Bovaird Drive to Bovaird Drive West and Bovaird Drive East - City of Brampton, Wards 1, 2, 5, 6 and 10

RECOMMENDATION GC-130-2003:

That Highway 7 West from Hurontario Street westerly to the Region of Peel boundary be renamed Bovaird Drive West;

And further, that Bovaird Drive from Hurontario Street easterly to Airport Road be renamed Bovaird Drive East;

And further, that the necessary by-law be presented to Regional Council as required by the Municipal Act;

And further, that the Public Works Departments of the Region and the City of Brampton initiate changes to streetname signs as may be necessary;

And further, that the Ministry of Transportation of Ontario be requested to change the advance streetname signs on their Highways;

And further, that the City of Brampton, Canada Post and all emergency service providers be notified.

PL-B3. Request for Private Waste Collection, 210-240 Burnhamthorpe Road West, Site Plan Application SP 02-217 - City of Mississauga, Ward 7

RECOMMENDATION GC-131-2003:

That the Council of the Region of Peel permit private waste collection services for the proposed condominium apartment development at 210-240 Burnhamthorpe Road West;

And further, that a copy of the report of the Commissioners of Planning and Public Works, dated April 22, 2003, titled "Request for Private Waste Collection, 210-240 Burnhamthorpe Road West, Site Plan Application SP 02-217, City of Mississauga, Ward 7" be forwarded to the City of Mississauga and the applicant.

Chaired by Councillor M. Prentice

PW-A. Engineering and Construction

PW-A1. Document No. 2002-307P, Contract Administration and Inspection Services for Intersection Improvement Works at Derry Road and Winston Churchill Boulevard, Project 00-4290 - City of Mississauga, Ward 9

RECOMMENDATION GC-132-2003:

That Document No. 2002-307P be extended to include administration and inspection services for Intersection Improvement Works at Derry Road and Winston Churchill Boulevard in the City of Mississauga, Ward 9, to Totten Sims Hubicki Associates in the amount of $135,000, for a total commitment of $303,700 (excluding G.S.T.), under Project 00-4290.

PW-A2. 247 Regional Road 20 (Queensway) - Agreement to Defer Property Dedication - City of Mississauga, Ward 7

RECOMMENDATION GC-133-2003:

That the property dedication requirements for 247 Regional Road 20 (Queensway) pursuant to site plan application 00/170 W7 be deferred until such time as same are required by the Region of Peel and terms set out in an agreement with the registered owner of the property, such terms to be satisfactory to the Commissioner of Public Works;

And further, that the required documents be executed by the Regional Corporation's duly authorized signing officers.

PW-A3. Public Works Revised 2004 to 2012 Capital Forecast - Region of Peel

Referred to the June 12, 2003 General Committee meeting

PW-B. Waste Management

PW-B1. Minutes of the Waste Management Subcommittee Meeting (WMSC-2003-2) held on May 15, 2003

1. Declarations of Conflicts of Interest

2. Approval of Agenda

RECOMMENDATION WM-4-2003:

That the agenda be amended to include a delegation by Dr. Robert Hiscox, owner of 118 Queen Street West, requesting reconsideration of the Region's decision to cease curbside waste pick-up for his property;

And further, that the agenda be amended to include discussion on setting a date for the Caledon Open House;

And further, that the agenda be amended to include an item relating to Mayor McCallion's request for information on the Region's back-up plan for waste transport in the event that the Michigan landfill is no longer accessible;

And further, that the agenda be amended to include a request for information on industrial/commercial/institutional tonnages with reference to the total tonnage and cost for Peel as a whole, and identifying the Mississauga portion;

And further, that the agenda for the May 15, 2003, Waste Management Subcommittee meeting be approved, as amended.

3. Delegations

Additional Item

b) Dr. Robert Hiscox, Dentist and Owner of 118 Queen Street West, Requesting Reconsideration of the Region's Decision to Cease Curbside Waste Pick-up for his Property

RECOMMENDATION WM-5-2003:

That the matter of curbside collection for the property at 118 Queen Street West be referred to staff for resolution;

And further, that Waste Management staff examine the broader issue of waste collection for medical buildings and bring forward a report on this matter.

a) Roy Brown, President & Chief Executive Officer and Carmen McClelland, Knowaste LLC, Regarding Knowaste's Diaper Recycling Process

Received

4. Waste Management Updates

a) Collection and Recycling of Diapers (Oral)
Presentation by Andrew Pollock, Director, Waste Management

Referred to Waste Management staff for more information

b) Waste Disposal for Non-Profit Organizations (Oral)
Presentation by Andrew Pollock, Director, Waste Management

RECOMMENDATION WM-6-2003:

That the Region maintain the current tipping fees policy for Non-Profit Agencies;

And further, that staff work with Non-Profit Organizations to establish Waste Reduction Plans.

c) Update on the Educational Publication on Recycled Materials - December 19, 2002 Delegation to Waste Management Subcommittee (Oral)
Update by Annette Geldbert, Public Affairs Associate, Waste Management

Received

d) Setting a Date for the Caledon Open House (Oral)

RECOMMENDATION WM-7-2003:

That the Peel Composting Facility Proposed Expansion Open House be held on Saturday, June 14th from 1:00 p.m. to 3:30 p.m., at the Caledon Sanitary Landfill, with a presentation to take place at 2:00 p.m.

e) Request by Mayor McCallion for Information on the Region's Back-up Plan for Waste Transport in the Event that the Michigan Landfill is No Longer Accessible

Referred to Waste Management

f) Request for Information on Industrial/Commercial/Institutional (ICI) Tonnage Distribution (Oral)

Referred to Waste Management

5. Communications

a) Hazel McCallion, Mayor, City of Mississauga, Memorandum dated May 5, 2003, Forwarding an E-mail dated May 3, 2003 from Mr. Leonard Smith Requesting that Additional Waste Collection Facilities be Established in Mississauga

Received

See also Item 5b

Additional Item

b) Andrew Pollock, Director, Waste Management, E-mail Communication, dated May 15, 2003, to Mr. Leonard Smith Responding to his Request for Additional Waste Collection Facilities in Mississauga

Received

See also Item 5a

See also Item PW-C3

PW-B2. Transtor Container System for Community Recycling Centres, Capital Project 03-6501

RECOMMENDATION GC-134-2003:

That the agreement between the Region of Peel and VQuip Inc. (supplier of the Transtor System manufactured by Haul-All Equipment Systems) be extended to include the supply and installation of the Transtor System at the Battleford Community Recycling Centre (CRC) and the Clarkson CRC at a cost of $2,723,980 (including GST);

And further, that the 2003 pending balance of $1,723,980 under Capital Project 03-6501 be approved;

And further, that the budget for Capital Project 03-6501 be increased by an additional $1,000,000 (identified in the 2004 and 2005 Capital Forecast in the amounts of $700,000 and $300,000 respectively);

And further, that the necessary funds for Capital Project 03-6501 in the amount of $2,723,980 be financed from the Waste Management Reserve R1010;

And further, that the Transtor System be incorporated into the design of all future CRCs.

PW-B3. First Quarter Waste Management Tonnage Report

Received

PW-B4. Consultant Retention for the Central Community Recycling Centre, Proposal 2002-147P, Project 99-6507

RECOMMENDATION GC-135-2003:

That the agreement for consulting services between the Region of Peel and Earth Tech (Canada) Inc. be extended to provide Contract Administration and Construction Supervision for the Central (Battleford) Community Recycling Centre at a cost of $177,330 (excluding GST) under Capital Project 99-6507, giving a total consulting services cost of $389,040 (excluding GST);

And further, that the required documents be executed by the Region's duly authorized signing officer.

PW-B5. Long Term Waste Resource Management Strategy 2002 Update

Received

PW-C. COMMUNICATIONS

PW-C1. John Schmal, President, Federation of Canadian Municipalities (FCM), Letter dated March 24, 2003, Encouraging Involvement in the Municipal Infrastructure Lobby

Received

PW-C2. News Release: From the Association of Municipalities of Ontario (AMO), dated April 23, 2003, Seeking Consultation on the Provincial Source Water Protection Framework Report

Referred to Public Works

PW-C3. Mitch Zamojc, Commissioner of Public Works, Memorandum dated May 21, 2003, Responding to a Request from Mayor Hazel McCallion for the Region of Peel's Waste Management Contingency Plan

Received

See also Item PW-B1

Chaired by Councillor P. Mullin

HO-A. Property

HO-A1. Transfer of Stormwater Easements in Connection with Construction of the New Peel Regional Police Training Facility at 180 Derry Road East - City of Mississauga, Ward 5

RECOMMENDATION GC-136-2003:

That easement interests for the purpose of stormwater drainage over the lands described as Part of Lot 10, Concession 1 East of Hurontario Street, City of Mississauga (formerly Township of Toronto), Regional Municipality of Peel, designated as Parts 1 and 2 on Reference Plan 43R-27588 be declared surplus to the needs of the Regional Corporation;

RECOMMENDATION GC-137-2003:

That an easement be transferred gratuitously in favour of the owner of 160 Derry Road East for the purpose of entering onto, operating and maintaining a stormwater easement over the lands described as Part of Lot 10, Concession 1 East of Hurontario Street, City of Mississauga (formerly Township of Toronto), Regional Municipality of Peel, designated as Part 1 on Reference Plan 43R-27588;

And further, that the required documents be executed by the Regional Corporation's duly authorized signing officers;

RECOMMENDATION GC-138-2003:

That an easement be transferred gratuitously in favour of the owner of 140 Derry Road East for the purpose of entering onto, operating and maintaining a stormwater easement over the lands described as Part of Lot 10, Concession 1 East of Hurontario Street, City of Mississauga (formerly Township of Toronto), Regional Municipality of Peel, designated as Part 2 on Reference Plan 43R-27588;

And further, that the required documents be executed by the Regional Corporation's duly authorized signing officers.

Chaired by Councillor K. Mahoney

HS-A. INTERDEPARTMENTAL

HS-A1. Greater Toronto Area (GTA) Clean Air Council 2003 Smog Summit

RECOMMENDATION GC-139-2003:

That Regional Council approve the 2003 Region of Peel proposed commitments and draft Joint GTA Clean Air Council Smog Summit commitments as outlined in Appendix I to the report by the Executive Management Team, dated May 7, 2003, titled "Greater Toronto Area (GTA) Clean Air Council 2003 Smog Summit".

HS-A2. Region of Peel Smog Response Strategy

RECOMMENDATION GC-140-2003:

That Regional Council approve the Smog Response Strategy as set out in Appendix II to the report by the Executive Management Team, dated May 7, 2003, titled "Region of Peel Smog Response Strategy".

HS-B. COMMUNICATIONS

HS-B1. Dr. Hanif S. Kassam, Acting Commissioner of Health Services and Medical Officer of Health, York Region, Letter dated April 25, 2003, Thanking Region of Peel Health Department Staff for their Involvement in York Region's Severe Acute Respiratory Syndrome (SARS) Emergency Response

Received

See also Item HS-B2

HS-B2. Michael Garret, Chief Administrative Officer, York Region, Letter dated May 7, 2003, Thanking Peter Graham, Commissioner of Health, Region of Peel for his Generous Assistance during the Severe Acute Respiratory Syndrome (SARS) Outbreak

Received

See also Item HS-B1

HS-B3. Jean L. Williams, Chairman, Conservation Halton, Letter dated May 6, 2003, Enclosing Conservation Halton's Brochure on West Nile Virus Called Watershed Viewpoint (Receipt recommended)

Received

Additional Item

Update on West Nile Virus Communication (Oral)

Received

F. OTHER BUSINESS

G. IN CAMERA MATTERS
Chaired by Regional Chair E. Kolb

Committee moved In Camera at 3:05 p.m.

G1. Litigation or potential litigation, including a matter before administrative tribunals, affecting the Regional Corporation

G2. Litigation or potential litigation, including a matter before administrative tribunals, affecting the Regional Corporation

G3. A proposed or pending acquisition of land for municipal purposes

G4. A proposed or pending acquisition of land for municipal purposes

G5. A proposed or pending acquisition of land for municipal purposes

G6. A proposed or pending acquisition of land for municipal purposes

G7. A proposed or pending acquisition of land for municipal purposes

G8. A proposed or pending acquisition of land for municipal purposes

G9. A proposed or pending acquisition of land for municipal purposes

Additional Item

G10. Litigation or potential litigation, including a matter before administrative tribunals, affecting the Regional Corporation (Oral)

Councillor Prentice departed at 3:15 p.m.
Councillor Begley departed at 3:19 p.m.

A quorum was lost and therefore the meeting stood adjourned at 3:25 p.m.