THE REGIONAL MUNICIPALITY OF PEEL

GENERAL COMMITTEE

M I N U T E S

GC-2009-10

The Regional General Committee met on October 22, 2009 at 9:40 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.

Regional Chair E. Kolb presided.

A. ROLL CALL

B. DECLARATIONS OF CONFLICTS OF INTEREST - Nil


C. APPROVAL OF AGENDA

RECOMMENDATION GC-187-2009:

That the agenda for the October 22, 2009 General Committee meeting be amended to include an oral update on the Youth Forum held on Saturday, October 17, 2009 in Mississauga, to be dealt with under Other Business – Item F1;

And further, that the agenda for the October 22, 2009 General Committee meeting be amended to include a proclamation from the City of Brampton regarding Early Childhood Educators, to be dealt with under Other Business – Item F2;

And further, that the agenda for the October 22, 2009 General Committee meeting be approved, as amended.

See also Other Business – Items F1 and F2

D. DELEGATIONS/PRESENTATIONS

D1. Carolyn Clubine, Director, Long-Term Care; Dr. H. Earle, Senior Medical Director, Peel Manor; and Dr. P. Bolland, Medical Director, Sheridan Villa and Tall Pines, Presenting the Annual Reports on the Medical Status of Residents in the Region of Peel's Five Long-Term Care Centres

Received

See also Items Related to Health – Item HE-A1

Dr. Earle, Senior Medical Director, Peel Manor and Dr. Bolland, Medical Director, Sheridan Villa, provided a brief overview of the Annual Reports for the five long-term care centres operated by the Region of Peel. They addressed the growing complexity of resident care issues and the need for improved communications between all facets of the Health Care system.

Councillor Mullin arrived at 9:46 a.m.

Councillor Groves asked what steps are being taken to improve communications between long term care centres and Community Care Access Centres (CCACs).

Carolyn Clubine responded that CCACs provide information to long term care centres on future applicants and that long term care staff often discover gaps in applicant information and attempt to clarify the records. There are situations where information is not disclosed to the CCAC and as a result, long term care centres and CCACs are working in collaboration to improve the flow of information, where possible.

Councillor Groves provided details on the event marking the 25th Anniversary of the Davis Centre. Regional Chair Kolb and former Ontario Premier, Bill Davis attended the ceremony. Councillor Groves thanked the staff at the Davis Centre for the services they provide.

Councillor McCallion praised the work of staff at all five long term care centres. She expressed concern that patients who should be in long term care facilities are currently in hospitals. Councillor McCallion asked if there was a need for another long term care home in Peel.

Dr. Earle agreed that there are people in hospital beds that should be in long term care and there is a clear need for more long term care beds in the Region of Peel. Dr. Bolland noted that people are living longer but living frailer. By 2015, the number of people who are 65 to 85 years of age will increase by 40 per cent.

Councillor McCallion asked if there are people in long term care facilities that would have been able to remain in their homes with additional supports.

Dr. Bolland responded that the current residents at long term care centres are unable to remain in their homes due to illness and require the services available only in a long term care facility.

Janette Smith stated that the Region of Peel is currently working with the Local Health Integration Networks (LHINs) to determine if patients who require a high level of care or extensive rehabilitation can, with additional supports, remain in their homes longer. This is only a temporary solution to the long waiting lists for long term care beds.

Councillor Mullin requested further information on the loss of 98 beds as part of the renovations at Sheridan Villa.

Dr. Earle confirmed that there was a loss of 98 beds during the Sheridan Villa renovation but the new facilities are a great improvement. He stated that the only way to deal with increasing demand for long term care beds is to build more homes.

Items Related to Health – Item HE-A1 was dealt with.

HE-A. LONG-TERM CARE

HE-A1. 2008 Annual Reports of the Long Term Care Medical Directors

Received

See also Delegations/ Presentations - Item D1

D2. Elena DiBattista, Director, Success By 6 Peel and Ron Jaros, Manager, Planning Policy and Research, Presenting the New Peel Region Geographies - Service Delivery Areas

Received

See also Items Related to Management – Item MA-A1

Elena DiBattista, Director, Success By 6 Peel announced the launch of the Service Delivery Areas (SDA) of the Peel Data Centre (PDC) which was a collaborative partnership between Success By 6 Peel and the Region of Peel Planning Policy and Research division. Success by 6 released its community report card in 2006 using census data and it was determined that service providers needed data in smaller geographies to adequately plan services. The Success by 6 Valuation Peel Accountability Committee was formed and 71 local levels of geography called SDA were identified which provides data on how and where residents can access services. Potential users are service providers, government agencies, residents, researchers, financial agencies, policy makers and businesses.

Ron Jaros, Manager of Planning Policy and Research explained that the SDA aligns with the Region of Peel Strategic Plan as it is citizen focused, provides an opportunity to manage changing needs in relation to human services, manages the impact on growth within communities and strives for excellence within municipal government. The SDA is also aligned with the goals of the PDC which is a one window centre for data and information about Peel Region. Ron Jaros demonstrated the SDA online profile product which outlines census data tables, the 75 downloadable fact sheets, and interactive mapping tools.

Councillor McCallion congratulated Success by 6 and Region of Peel staff indicating that the SDA and PDC contains very valuable information which will greatly assist in the coordination of service delivery.

Regional Chair Kolb concurred with Councillor McCallion and noted that the program will help identify and justify funding needs within communities.

Items Related to Management – Item MA-A1 was dealt with.

MA-A. CHIEF FINANCIAL OFFICER AND CORPORATE SERVICES

MA-A1. Peel Data Centre: Presenting Data by Service Delivery Areas

Received

See also Delegations/Presentations - Item D2

D3. Laurence Moore, Coordinator, Ontario Water Works Research Consortium (OWWRC) and William Fernandes, Manager, Capital Works, Wastewater Division, Presenting Supporting Information Regarding Algae Growth along the Lake Ontario Shoreline

Received

See also Items Related to Environment, Transportation and Planning – Item ETP-C1

Laurence Moore, Coordinator, Ontario Water Works Research Consortium (OWWRC), provided an update on algae growth along the Lake Ontario shoreline. He advised that further reduction of phosphorus loading to the lake should decrease phytoplankton and phosphorus cycling by mussels. It will also reduce the phosphorus available to, and the risk of problem growth of, attached algae. Laurence Moore noted that there is a lack of information on contributions to phosphorus loadings and the cost benefits of reducing them.

Laurence Moore stated that the goal of the research is to have a bi-national, science-based, lake-wide phosphorus management strategy. He further stated that there will be an opportunity to influence the Canada/Ontario Agreement on Great Lakes (COA) and the Great Lakes Water Quality Agreement where a new lake-wide level may be set. Laurence Moore advised that OWWRC will work with the Great Lakes and St. Lawrence Cities Initiative to ensure a strong message is sent to the national and bi-national forums. He outlined the following factors that will help reduce phosphorus levels:

• eliminate the use of dishwasher detergents and similar products containing phosphates;
• reduce or remove phosphorus from fertilizers;
• promote green agriculture/green land use; and
• some measures should be taken on wastewater plants to measure discharge levels

Councillor Mullin noted the success of the Water Smart Peel program and indicated that she would like to see similar initiatives on phosphate management. She enquired if municipalities should be lobbying the provincial or federal governments regarding phosphate use. Laurence Moore responded that both levels of government should be involved and noted that Environment Canada is actively participating in the research. Councillor Mullin requested that staff prepare a recommendation for consideration at the October 29, 2009 Regional Council meeting to encourage the Federal and Provincial governments to consider tightening regulations on the use of phosphates.

Councillor Mullin further requested that staff report to a future meeting with information regarding initiatives or programs that could be developed to promote a phosphorous-free environment in the Region of Peel, similar to the Water Smart Peel initiative.

Councillor McCallion noted that a Council resolution could help raise awareness of phosphate use and suggested that a copy be forwarded to the Great Lakes and St. Lawrence Cities Initiative and the federal and provincial levels of government.

Items Related to Environment, Transportation and Planning – Item ETP-C1 was dealt with.

ETP-C. ENVIRONMENT

ETP-C1. Update on Shoreline Algae Research

Received

See also Delegations/Presentations - Item D3

D4. Brad Butt, President, Greater Toronto Apartment Association, Presenting information related to the Second-Hand Smoke in Multi-Unit Dwellings and Rent Supplement Reports

Received

See also Items Related to Health – Item HE-B3 and Items Related to Human Services – Item HS-C1

Brad Butt stated that the Greater Toronto Apartment Association represents 230 companies who operate more than 116,000 rental units. The Greater Toronto Apartment Association is concerned that any legislation that bans smoking in multi unit dwellings would be difficult, if not impossible, to enforce. He urged the Region of Peel to consult with the Greater Toronto Apartment Association on this issue in order to develop a policy that is fair to all parties and enforceable.

Dr. Mowat, Medical Officer of Health reported that the HE-B3 report has generated surprising interest in the media and strong public reaction from both sides of the issue. He noted that the recommendation in the report does not call for a total ban on smoking in multi unit dwellings. The report was in part, a response to 2007 surveys where 50 per cent of all tenants indicated they suffered from second hand smoke from neighboring units.

Dr. Mowat reported that the first step taken in response to the second hand smoke concern was to determine if a local by-law could be put in place but the Region was advised that it would not be sustainable against a legal challenge. However, in light of the number of complaints, he felt compelled to explore other available solutions to address this Public Health concern. There are enforcement challenges involved with any actions that would be considered but the Region has not identified a ban on smoking as the only solution. Other options that could be considered include designating smoke-free floors in multi-unit dwellings as well as amending the Building Codes so that improved ventilation systems would be required in multi-unit dwellings. Dr. Mowat noted that it was his duty as Medical Officer of Health to bring this issue to the attention of Regional Council and that the issue requires further debate so that a balance can be achieved in protecting the rights of everyone involved.

Councillor Mullin thanked Brad Butt for his presentation and Dr. Mowat for his comments. She reported that people in semi-detached homes also suffer from second-hand smoke.

Councillor Mullin stated that Medical Officers of Health from across Ontario need to lobby the Provincial government for legislation that would protect people from second-hand smoke while respecting the rights of all tenants.

Councillor Parrish enquired if landlords may declare a building smoke-free.

Brad Butt responded that a landlord can advertise a building as smoke-free or pet free but as soon as soon as a tenant moves into the unit they are protected by the Residential Tenancies Act which does not recognize smoking in a rental unit as grounds for eviction.

Dr. Mowat stated that Canadian courts have been sympathetic to the issue and noted a recent decision that found for the landlord in a case involving a tenant smoking in a rental unit. Brad Butt reported that the case referred to involved a basement apartment and that this was a different situation from ones involving multi-unit buildings.

Councillor Parrish noted that the recommendation in the report calls for the protection of people from second-hand smoke but does not include a ban on smoking in multi-unit buildings. She asked if Dr. Mowat was considering modifications to multi-unit dwellings that would prevent smoke from moving from floor to floor.

Dr. Mowat responded that modifying multi-unit dwellings to contain smoke was one of the options being considered and that he would bring back recommendations to Regional Council for their consideration and endorsement.

Councillor Parrish stated that she would support the motion contained in the report but would not support a smoking ban, as it would be biased against people who could not afford a detached home where they would be free to smoke.

Councillor McCallion stated that the report does not call for a ban on smoking in multi-unit dwellings but noted that there is legislation that protects people from noise and emissions from idling cars. She suggested that protection from second-hand smoke in multi-unit dwellings be dealt with in a similar manner.

Councillor Paterak stressed the need to find solutions to the issue and that he agreed that potential solutions involves changes to the building codes. Councillor Paterak stated that he does not believe an outright ban on smoking in multi-unit dwellings is possible as long as tobacco remains a legal substance.

Councillor Moore noted the contradiction between the report and the media coverage of the issue. She stated that more needs to be done to educate young people about the dangers of smoking.

Councillor Carlson stated that the Provincial government needs to take action on the issue by amending Building Codes in Ontario. He stressed that steps should be taken to protect public health but such solutions should not be an attack on renters.

Councillor McCallion congratulated Dr. Mowat for his work on this issue.

Items Related to Health – Item HE-B3 was dealt with.

HE-B. PUBLIC HEALTH

HE-B3. Second-Hand Smoke in Multi-Unit Dwellings

RECOMMENDATION GC-188-2009:

That the Minister of Health Promotion and the Minister of Health and Long-Term Care be requested to amend or enact provincial legislation and/or regulations, including but not limited to, the Residential Tenancies Act and Building Code, to protect residents in multi-unit dwellings and semi-detached dwellings, from exposure to second-hand tobacco smoke;

And further, that the Medical Officer of Health be directed to develop educational resources, including a website, to provide information regarding second-hand smoke to landlords and residents of multi-unit and semi-detached dwellings.

See also Delegations/Presentations - Item D4

Brad Butt congratulated the Region of Peel for considering a Rent Supplement Program and he stated that private housing providers are looking forward to working with the Region to make the program work for as many people as possible. The Rent Supplement Program will produce major cost savings for the Region that can be re-invested in additional housing units.

Councillor McCallion stated that the Rent Supplement Program will help reduce the number of people waiting for public housing and expressed her support for the program.

Items Related to Human Services – Item HS-C1 was dealt with.

HS-C. HOUSING

HS-C1. Rent Supplement Program

Received

See also Delegations/Presentations - Item D4

Items Related to Management – Items MA-A3 and MA-D5 were dealt with.

MA-A. CHIEF FINANCIAL OFFICER AND CORPORATE SERVICES

MA-A3. Tax Relief for Low-Income Seniors and Low-Income Disabled Persons Under Section 319 of the Municipal Act, 2001

Referred to the 2010 Budget meeting

Councillor Fennell requested that the report be referred to the 2010 Budget deliberations and requested that the Chief Administrative Officer report back on the cost to provide tax relief for low-income seniors and low-income disabled persons.

Councillor Parrish concurred with Councillor Fennell and requested that the report provide information on similar programs that are available in other municipalities in Canadian jurisdictions, including the former City of North York.

Councillor Moore raised concern that other programs will be jeopardized by implementing a tax relief program and requested that the report clearly indentify the program objectives.

MA-D. COMMUNICATIONS

MA-D5. Amanda Rewacki, Legislative Coordinator, City of Brampton, Letter dated October 9, 2009, Enclosing a Copy of Mayor Fennell’s Report titled, “Proceedings of the Federation of Canadian Municipalities (FCM) National Board of Directors – September 9-12, 2009, Collingwood Ontario”

Received

Councillor Fennell provided highlights of the report and announced her intention to present a report following each of the upcoming Federation of Canadian Municipalities (FCM) Board meetings, being seven meetings per year. She noted that her attendance at FCM as the representative of Peel Regional Council does from time-to-time prevent here from attending Council due to conflicts with FCM Board meetings.

General Committee recessed at 12:08 p.m.

General Committee reconvened at 12:39 p.m.

E. REPORTS AND COMMUNICATIONS

MA-A. CHIEF FINANCIAL OFFICER AND CORPORATE SERVICES

MA-A1. Peel Data Centre: Presenting Data by Service Delivery Areas

This item was dealt with earlier in the meeting

MA-A2. Report of the Audit Subcommittee (ASC-2009-5) meeting held on October 8, 2009

1. DECLARATIONS OF CONFLICTS OF INTEREST - Nil

2. APPROVAL OF AGENDA

RECOMMENDATION ASC-7-2009:

That the agenda for the October 8, 2009, Audit Subcommittee meeting be approved.

3. DELEGATIONS/PRESENTATIONS

a) Paul Wallis, Director, Internal Audit, Presenting “Internal Audit – Supporting the Region” A Brief Overview of Short-term Strategies and Continuous Improvement Initiatives for Internal Audit

Received

4. REPORTS

	a)	KPMG 2009 Audit Planning Report
			Presentation by Kevin Travers, Associate Partner, KPMG

Received

b) Audit of the 10 Peel Expansion Project - Wrap Up Phase

Received

	c)	Corporate Purchasing Card Program Audit
			Presentation by James Macintyre, Director of Purchasing

Received

	d)	Status of 2009 Internal Audit Plan
			Presentation by Paul Wallis, Director, Internal Audit

Received

RECOMMENDATION ASC-8-2009:

That the changes to the audit work plan as outlined in the report of the Director, Internal Audit, dated September 18, 2009, titled "Status of 2009 Internal Audit Plan" be approved.

e) Audit Report Format Change

Received

f) Fleet Operations – MTO Audit Findings

Received

MA-A3. Tax Relief for Low-Income Seniors and Low-Income Disabled Persons Under Section 319 of the Municipal Act, 2001

This item was dealt with earlier in the meeting

MA-B. EMPLOYEE AND BUSINESS SERVICES

MA-B1. Supply of TransHelp Automated Vehicle Locator Hardware, Software, and Related Services "Agreement" - Document Number 2009-617N

RECOMMENDATION GC-189-2009:

That the contract (Document 2009-617N) for the supply of TransHelp Automated Vehicle Locator Hardware, Software and Related Services (“Agreement”) be awarded to Mentor Engineering Inc. in the estimated amount of $483,094 (excluding applicable taxes), in accordance with Purchasing By-law 63-2008;

And further, that authority be granted to staff to execute a three year Agreement, including the Master Agreement and Statement of Work, with Mentor Engineering Inc., together with such further documents that may be required, for the provision of automated vehicle locator hardware, software and related services for the Region’s Para Transit Vehicles;

And further, that authority be granted to staff to execute a License and Maintenance Agreement with Trapeze Software Inc. and Mentor Engineering Inc., together with such further documents that may be required, for the Trapeze Software component and related services included in the Agreement;

And further, that authority be granted to staff to execute any amendments required to the Agreement, including any amendments required to any Statements of Work made pursuant to the Agreement;

And further, that staff be authorized to purchase any optional goods and services offered by Mentor Engineering Inc. for the TransHelp Automated Vehicle Locator System, as required, in accordance with the terms outlined in the Agreement;

And further, that at the conclusion of the three year term of the Agreement, staff be authorized to directly negotiate with Mentor Engineering Inc. on an annual basis to purchase additional goods and services available to the Region under the Agreement subject to satisfactory performance, pricing and available funding.

MA-C. EXECUTIVE OFFICE

MA-C1. Final Approval of the Halton/Peel Boundary Adjustment Proposal to Annex the Ninth Line Corridor

RECOMMENDATION GC-190-2009:

That By-law 106-2009 indicating support of the proposed restructuring and annexation of lands by the Region and City of Mississauga from the Region of Halton and Town of Milton as set out in Appendix I of the report of the Chief Administrative Officer dated October 13, 2009, titled “Final Approval of the Halton/Peel Boundary Adjustment Proposal to Annex the Ninth Line Corridor” be presented to the October 29th Regional Council meeting for enactment;

And further, that upon enactment, a certified copy of the by-law be forwarded to the City of Mississauga to be included as part of the restructuring report to be submitted to the Minister of Municipal Affairs and Housing;

And further, that the Regional Solicitor be authorized to make any minor amendments to the Restructuring Proposal and Boundary Adjustment Agreement required following approval by Council, provided that the amendments do not affect the substance of either document.

See also Item MA-D6

MA-D. COMMUNICATIONS

MA-D1. Brian Denney, Chief Administrative Officer, Toronto and Region Conservation Authority (TRCA) letter dated August 21, 2009, Regarding the TRCA 2009 Operating and Capital Budget and Requesting the Regional Municipality of Peel Share of the Costs for the 2009 Municipal Levy.

Received

MA-D2. Member Communication – Alert: Association of Municipalities of Ontario (AMO), dated September 21, 2009, Advising of the Release of a Draft Paper titled “Seeking Joint and Several Liability Reform”

Received

MA-D3. Debbie Zimmerman, Chair, Municipal Property Assessment Corporation (MPAC), Letter dated September 30, 2009, Advising of a Motion Requesting ‘Leave to Appeal’ to the Court of Appeal of Ontario Regarding the Divisional Court Toronto Bank Towers Decision

Received

MA-D4. Chandra Urquhart, Legislative Coordinator, City of Brampton, Letter dated September 30, 2009, Providing a Recommendation and Report Commenting on the Draft Region of Peel Official Plan Amendment 23 (ROPA 23) Housing Policies

Received

MA-D5. Amanda Rewacki, Legislative Coordinator, City of Brampton, Letter dated October 9, 2009, Enclosing a Copy of Mayor Fennell’s Report titled, “Proceedings of the Federation of Canadian Municipalities (FCM) National Board of Directors – September 9-12, 2009, Collingwood Ontario”

This item was dealt with earlier in the meeting

MA-D6. Gina van den Burg, Deputy Clerk and Supervisor of Council & Committee Services, Letter dated October 9, 2009 Regarding Endorsement of the Proposed Realignment of the Municipal Boundary Between the Town of Milton, and the City of Mississauga – Recommended Compensation

Received

See also Item MA-C1

ETP-A. INTERDEPARTMENTAL

ETP-A1. Update on Redevelopment of Copper Road Operations Centre – TransHelp and Police Operations

Received

ETP-A2. Organizational Changes – Environment, Transportation and Planning Services (ETPS)

Received

ETP-A3. World Town Planning Day – November 8, 2009

RECOMMENDATION GC-191-2009:

That November 8, 2009 be proclaimed “World Town Planning Day” in the Regional Municipality of Peel.

ETP-B. DEPARTMENTAL

ETP-B1. Town of Halton Hills Draft Comprehensive Zoning By-law

Received

ETP-C. ENVIRONMENT

ETP-C1. Update on Shoreline Algae Research

This item was dealt with earlier in the meeting

ETP-C2. Report of the Waste Management Subcommittee (WMSC-2009-5) meeting held on October 15, 2009

RECOMMENDATION GC-192-2009:

That paragraph 1, page 42 of the report of the Waste Management Subcommittee (WMSC-2009-5) meeting held on October 15, 2009 be amended as follows:

“Councillor Thompson advised that the majority of complaints were received from seniors who cannot drive their waste to the public yards.”

And further, that the report of the Waste Management Subcommittee (WMSC-2009-5) meeting held on October 15, 2009 be approved, as amended.

Councillor Prentice placed the following motion:

RECOMMENDATION GC-193-2009:

Whereas, Regional Council established the Waste Management Subcommittee in 1995 to deal with waste issues, as per Council Resolution 95-173-16;

And whereas, the Terms of Reference of the Waste Management Subcommittee were approved by Regional Council at its meeting held on June 22, 1995, as per Council Resolution 95-280;

And whereas, the Waste Management Subcommittee at its meeting held on October 15, 2009 requested that the Waste Management Subcommittee be renamed the “Waste Management Committee” for consistency with other Committees of Council;

Therefore be it resolved, that the Terms of Reference of the Waste Management Subcommittee be amended to reflect the new name “Waste Management Committee”;

And further, that the membership of the Waste Management Committee remain the same as the former Waste Management Subcommittee;

And further, that the Terms of Reference for the Waste Management Committee be approved, as amended.

1. DECLARATIONS OF CONFLICTS OF INTEREST – Nil

2. APPROVAL OF AGENDA

RECOMMENDATION WM-13-2009:

That the agenda for the October 15, 2009 Waste Management Subcommittee meeting, be amended to include an item regarding the collection of small batteries, to be dealt with under Other Business – Item 7a;

And further, that the agenda for the October 15, 2009 Waste Management Subcommittee meeting be amended to include an item regarding an update on the recycling blue box covers, to be dealt with under Other Business – Item 7b;

And further, that the agenda for the October 15, 2009 Waste Management Subcommittee meeting be amended to include a proposal to amend the name of the Waste Management Subcommittee, to be dealt with under Other Business – Item 7c;

And further, that the agenda for the October 15, 2009 Waste Management Subcommittee meeting, be approved, as amended.

See also Other Business – Items 7a to 7c inclusive

3. DELEGATIONS

a) Norman Lee, Director, Waste Management Division, Providing a Long Term Waste Management Strategy Update – Schedule of Upcoming Meetings

Received

RECOMMENDATION WM-14-2009:

That the waiving of drop off fees for the Waste Electrical and Electronic Equipment Program at Community Recycling Centres be referred to the 2010 Budget meetings for consideration.

4. REPORTS/PRESENTATIONS

a) Extending Yard Waste Collection

RECOMMENDATION WM-15-2009:

That curbside yard waste collection for the Cities of Mississauga and Brampton be extended by two weeks in 2009 to December 17, 2009 at a cost of $261,500;

And further, that yard waste collection in rural Caledon be increased in 2010, bringing the total collection days to three in the spring and three in the fall at a cost of $25,000;

And further, that these costs be funded from Cost Centre WW70120;

And further, that staff evaluate the effectiveness of the extensions and report back to a future meeting of Regional Council with recommendations on adopting the extensions as part of our regular service.

b) Recommended Use of Compost Revenue

RECOMMENDATION WM-16-2009:

That all revenues generated from the sale of compost be applied to reducing the cost of the organics program.

c) Update: Waste Electrical and Electronic Equipment Program

RECOMMENDATION WM-17-2009:

That the report of the Commissioner of Environment, Transportation and Planning Services, dated September 28, 2009, titled "Update: Waste Electrical and Electronic Equipment Program" be amended to include information on the lead component and any health issues that may result from disposing waste electrical and electronic equipment at landfill sites;

And further, that the subject report be amended to include a cost analysis of the Waste Electrical and Electronic Equipment Program;

And further, that the subject report be referred back to a future meeting of the Waste Management Subcommittee.

5. COMMUNICATIONS - Nil

6. IN CAMERA MATTERS - Nil

7. OTHER BUSINESS

Additional Items - Items 7a to 7c inclusive

a) Collection of Small Batteries in Regional and Area Municipal Buildings (Oral)

Received

b) Update – Covers for Recycling Bins (Oral)

Received

c) Proposed Amendment to the Name of the Waste Management Subcommittee (Oral)

Received

ETP-D. TRANSPORTATION

ETP-D1. Report of the Arterial Roads Review Ad Hoc Steering Committee (ARRASC-2009-1) meeting held on October 1, 2009

RECOMMENDATION GC-194-2009:

That the report of the Arterial Roads Review Ad Hoc Steering Committee (ARRASC-2009-1) meeting held on October 1, 2009 be amended to correct the reference to “G. Morrison” to read “M. Morrison”;

And further, that the report of the Arterial Roads Review Ad Hoc Steering Committee (ARRASC-2009-1) meeting held on October 1, 2009, be approved, as amended.

1. DECLARATIONS OF CONFLICTS OF INTEREST - Nil

2. APPROVAL OF AGENDA

RECOMMENDATION ARRASC-1-2009:

That the agenda for the October 1, 2009 Arterial Roads Review Ad hoc Steering Committee meeting be approved.

3. DELEGATIONS/PRESENTATIONS

a) Peter Hillier, Senior Project Manager – Transportation Division, Delcan Corporation, Providing an Update on the Arterial Road Rationalization Review II Project and to Illustrate the Work Plan

Received

4. REPORTS

a) Arterial Road Rationalization Review Phase II, Capital Project 08-4325 – All Wards

Received

ETP-D2. Transportation Improvements in the City of Brampton: Proposed Region of Peel Directions

RECOMMENDATION GC-195-2009:

That the Region of Peel continue to include provisions for active transportation and transit supportive infrastructure in the Region’s Environmental Assessment studies for road improvements;

And further, that the Region participate with the City of Brampton as a co-proponent of the Environmental Assessment of the North-South Transportation Corridor subject to the outcome of the Halton-Peel Boundary Area Transportation Study;

And further, that the Region consider the findings of Brampton’s Transportation and Transit Master Plan Sustainable Update (along with the Region’s Long Range Transportation Plan Update) as input to the next Regional Development Charges By-law update;

And further, that Brampton’s Transportation and Transit Master Plan Sustainable Update be considered as input to the update of the Region of Peel’s Official Plan transportation policies and schedules;

And further, that a copy of the report of the Commissioner of Environment, Transportation and Planning Services, dated September 22, 2009, titled “Transportation Improvements in the City of Brampton: Proposed Region of Peel Directions” be forwarded to the Cities of Brampton and Mississauga and the Town of Caledon for their information.

ETP-D3. Update and Status Report on Program Delivery for TransHelp and the Accessible Transportation Coordination Office

Received

ETP-E. COMMUNICATIONS

ETP-E1. Dwight Duncan, Minister of Finance, Letter dated September 3, 2009, Responding to a Request for Representation on the Goods Movement Task Force

Received

ETP-E2. Laura Genoway, President; Rob Harrison, First Vice President; and Jim Hope, Second Vice President, Valleywood Residents Association, Letter dated October 2, 2009, Enclosing a Petition for Safety Modifications to the Temporary Snelcrest/Highway 10 Intersection in the Valleywood Community

Received

ETP-E3. J.W. Tiernay, Executive Director, Ontario Good Roads Association, Letter dated October 5, 2009, Advising of Ontario Good Roads Association Nominees for 12 Directors to Serve on the 2010 to 2011 Board of Directors and the Selection of Damian Albanese as the Region of Peel Representative

Received

ETP-E4. Kevin A. Devine, Director, Transportation and Risk Management, Supply Chain Management Inc., Letter Received October 14, 2009, Urging Regional Council to Support the Continued use of Long Combination Vehicles (LCV) for Product Transport

Received

ETP-E5. John Baird, Minister of Transport, Infrastructure and Communities, Letter dated October 5, 2009, Responding to a Letter from Regional Chair Kolb dated April 9, 2009, Regarding the Georgetown South Service Expansion and Union-Pearson Rail Link

Received

HE-A. LONG-TERM CARE

HE-A1. 2008 Annual Reports of the Long Term Care Medical Directors

This item was dealt with earlier in the meeting

HE-A2. Resident Satisfaction Survey Results for 2008

Received

HE-B. PUBLIC HEALTH

HE-B1. Implementation of the New Ontario Public Health Standards

Received

HE-B2. Methylmercury and Fish, Fish Consumption Guidelines

Received

HE-B3. Second-Hand Smoke in Multi-Unit Dwellings

This item was dealt with earlier in the meeting

HE-C. COMMUNICATIONS

HE-C1. David Caplan, Minister of Health and Long-Term Care, Letter dated September 18, 2009 to Regional Chair Emil Kolb Expressing Appreciation for the Region of Peel’s Continuing Effort and Co-operation in Working with the Ministry of Health and Long Term Care to Improve Ontario’s Health Care System and Advising that the Ministry has Approved Funding to Improve Ambulance Services in Ontario

Received

HE-C2. Pat Madill, Regional Clerk, The Regional Municipality of Durham, Letter dated September 25, 2009 to Dalton McGuinty, Premier of Ontario, Advising that the Council of the Regional Municipality of Durham, at its Meeting on September 23, 2009, Endorsed the Region of Peel’s Resolution dated June 4, 2009 Regarding the Funding Gap in Health and Social Services in the Greater Toronto Area/905

Received

Additional Item – Item HE-C3:

HE-C3: Communication: Peel Public Health, Dated October 22, 2009, Regarding HIN1 Mass Immunization Clinics

Received

Dr. David Mowat Medical Officer of Health reported that there had been an increase in H1N1 cases in British Columbia and Ontario but there has not been any significant activity level increase in Peel or the Greater Toronto Area. The Provincial government is recommending persons over age 65 get the seasonal flu shot, now. The Region of Peel will start mass H1N1 immunizations on October 27, 2009 at an early clinic at the International Centre in Mississauga and beginning November 2, 2009 there will be five clinics in operation across the Region. It is recommended that high risk groups get the H1N1 flu shot at the early clinic.

Regional Chair Kolb enquired if the Region would be providing H1N1 flu shots to staff.

Dr. Mowat responded that the Ministry of Health and Long-Term Care has determined that the H1N1 flu shot will not be distributed through workplace health. The Region is bound by that decision.

Councillor Miles stated that staff should be encouraged to get the H1N1 flu shot and asked if the Region would consider giving employees time off to get inoculated.

David Szwarc responded that the Region will be flexible in allowing employees time to get the flu shot.

Councillor Miles asked if Councillors could attend the advance clinics.

Dr. Mowat responded that all Councillors would be welcome to attend any of the clinics.

Janette Smith, Commissioner of Health Services stated that information related to the mass immunization clinics would be sent via e-mail to Councillors so they can respond to enquiries from the public.

Councillor Groves noted that there were no times listed for the clinic at the Albion-Bolton Community Centre and asked when times would be available.

Dr. Mowat responded that the Region is currently negotiating the clinic times with the Albion-Bolton Community Centre with the goal of minimal disruption to ongoing programs there. Councillors will be advised of the times for this clinic as soon as they are determined.

Councillor Moore noted there are no clinics located west of highway 410 in Brampton. She stated she understood the difficulties involved finding locations for these clinics but there should be effort made to locate a suitable clinic in the west end of Brampton as the two established sites in the city are not convenient for many residents.

Janette Smith reported there were a number of challenges involved with identifying clinic sites. The Ministry of Health and Long-Term care has specific technical requirements for all clinic sites that limited the number of available options. In west Brampton there are community recreation centres that are currently being renovated and others had concerns that the clinic would disrupt ongoing programs.

Councillor Moore suggested that the Region partner with Brampton Transit so they could transport large numbers of people to the clinics.

Janette Smith undertook to explore the opportunities for partnership with Brampton Transit.

Councillor Gibson expressed concern that staff will not be receiving flu shots in the workplace and enquired if the Province would prevent the Region from offering the seasonal flu shot to staff. Councillor Gibson suggested a temporary clinic be located at the Regional Headquarters so staff may get the seasonal flu shot.

Councillor Miles expressed concern that information about the flu clinics might not be understood by people who do not speak or read English well. She stated that more needs to be done to reach the general public and make them aware of this issue.

Dr. Mowat reported that there will be advertising related to the clinic locations in ethnic media as well as advertising on transit buses and in local malls.

Councillor Morrison requested further information on an additional flu clinic in Bolton.

Dr. Mowat undertook to e-mail information related to clinics in Caledon to all of Caledon Councillors as soon as it is available.

Councillor Prentice noted that the two locations in Mississauga would not be convenient for many Mississauga residents. People living in Wards 1, 3 and 4 will have to travel a considerable distance to reach either of the clinics in Mississauga. Councillor Prentice requested that staff consider a centralized location in Mississauga that would be more convenient for seniors and single parents.

HS-A. DEPARTMENTAL

HS-A1. Peel Immigration Project – Discussion Papers

Received

HS-A2. Report of the Grants Ad hoc Committee (GAC-2009-2) meeting held on October 15, 2009

RECOMMENDATION GC-196-2009:

That the report of the Grants Ad hoc Committee (GAC-2009-2) meeting held on October 15, 2009 be amended to reflect that Councillor Mahoney was absent due to vacation;

And further, that the report of the Grants Ad hoc Committee (GAC-2009-2) meeting held on October 15, 2009 be approved, as amended.

1. DECLARATIONS OF CONFLICTS OF INTEREST – Nil

2. APPROVAL OF AGENDA

RECOMMENDATION GAC-3-2009:

That the agenda for the October 15, 2009, Grants Ad Hoc Committee meeting be approved.

3. DELEGATIONS/PRESENTATIONS – Nil

4. REPORTS

	a)	Community Investment Strategy
			Presentation by Sandra Solonik, Acting Manager, Community Services and Special Projects

Received

5. COMMUNICATIONS – Nil

6. IN CAMERA MATTERS – Nil

7. OTHER BUSINESS

a) Community Programs Funding Audit (Oral)

Received

b) 2010 Budget Update (Oral)

Received

HS-B. CHILDREN’S SERVICES

HS-B1. Early Learning and Care in Ontario

Received

HS-B2. Elimination of Parental Co-Payment for Parents Receiving Subsidized Child Care

Received

HS-C. HOUSING

HS-C1. Rent Supplement Program

This item was dealt with earlier in the meeting

HS-D. ONTARIO WORKS IN PEEL

HS-D1. Rent Bank Program

RECOMMENDATION GC-197-2009:

That the Region of Peel, through Human Services, continue to administer the Rent Bank Program according to provincial rules.

HS-E. COMMUNICATIONS

HS-E1. Terry Downey, Executive Vice-President, Ontario Federation of Labour (OFL), Letter Addressed to Mayors and Reeves dated September 2009, Requesting that Regional Council Endorse the Attached Resolution Developed by the National Union of Public and General Employees (NUPGE) to Allow November 6, 2009 to be Proclaimed “Community Social Service Workers Appreciation Day” Across Ontario

Received

RECOMMENDATION GC-198-2009:

That November 6, 2009 be proclaimed “Community Social Service Workers Appreciation Day” in the Regional Municipality of Peel.

HS-E2. News Release and Funding Fact Sheet: From Peel Children’s Aid, dated October 14, 2009, Reporting that Peel Children’s Aid Faces a $2.1 Million Deficit and Services to Vulnerable Children are at Risk

Referred to the October 29, 2009 Regional Council meeting

Councillor Miles stated that recently, Fair Share for Peel made a presentation to Regional Council regarding the negative impacts in the community that have resulted from a lack of funding for vital social programs. Last week the province announced a cut to the Children’s Aid Society (CAS) budget that will result in the loss of 7.5 jobs. With the loss of these positions, the CAS will not be able to respond to the phone calls they receive regarding children at risk. The CAS and Fair Share for Peel have lobbied the Province for additional funds without success.

Councillor Miles stated that the Region of Peel needs to directly appeal to the province to restore the funding to the CAS.

David Szwarc, Chief Administrative Officer suggested that staff contact the CAS Director in order to find out why the agency funding was reduced when it is already under funded. Staff will report back to Regional Council at the next meeting with a strategy on how to raise this issue with the Province.

Councillor Mullin departed at 1:32 p.m.

Dan Labrecque stated that in his role as President, Peel CAS, he is working with CAS Regional Directors to organize volunteers to raise the funding issue with the Province. The cuts to CAS funding announced this month could result in some CAS folding.

Councillor Thompson reported that the Intergovernmental Relations Advisory Committee (IRAC) has requested a report on other organizations that have been impacted by the downturn in the economy.

F. OTHER BUSINESS

Additional Items – Items F1 to F3 inclusive:

F1. Update on the Youth Forum held on Saturday, October 17, 2009 in Mississauga (Oral)

Received

Councillor Miles reported that the Peel Youth Violence Prevention Network (PYVPN) established a new organization called IMPACT. She thanked Councillor McCallion for hosting the youth forum that was held on Saturday, October 17, 2009 where a large number of young people came together to be part of a movement to make the community safe.

F2. Proclamation from the City of Brampton Regarding Early Childhood Educators

Received

Councillor Miles presented the Commissioner of Human Services with a proclamation from the City of Brampton to recognize the important contributions of Early Childhood Educators in the Region of Peel.

F3. Selection and Funding of Infrastructure Stimulus Funding Projects

Received

Councillor Parrish noted that recent media reports indicate that Liberal ridings did not receive their fair share of infrastructure stimulus funding however, the provincial liberal government contributed one third of the funding, along with the federal government and local municipalities. Councillor Parrish requested that the Chief Administrative Officer issue a media release clarifying how infrastructure stimulus funding projects were selected and funded.

G. IN CAMERA MATTERS
Chaired by Regional Chair E. Kolb

Council opted not to move into closed session to consider the following item:

	G1.	Proposed Property Acquisition Regional Road 50 (Highway 50) Widening from Queen Street to Castlemore Road - City of Brampton, Ward 10 (A proposed or pending acquisition or disposition of land by the municipality or local board)

RECOMMENDATION GC-199-2009:

That the recommendation contained within the confidential report related to Item G1, be forwarded to the October 29, 2009 meeting of Regional Council for approval.

ADJOURNMENT

The meeting adjourned at 1:54 p.m.