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Election of Regional Chair
Appointment Process

1. DEFINITIONS

(a) "Lot" is the method of determining the nominee to either fill the vacancy or go forward to the next ballot, as determined by the particular circumstance. The names of the tied nominees shall be placed on equal sized pieces of paper, placed in a container and one name shall be drawn by a person chosen by the Regional Clerk.

(b) "Majority of Votes" means more than half the votes cast by persons legally entitled to vote in a regular or properly called meeting at which quorum is present.

(c) "Nominee" is a person whose candidacy for the position of Regional Chair has been moved and seconded by Council members present at the Inaugural Meeting, and who is:

(i) a full eighteen years of age or older;

(ii) a Canadian citizen;

(iii) a resident of the Region of Peel; and

(iv) not disqualified by any legislation.

2. PROCEDURE FOR NOMINATIONS

(a) Nominations shall be placed in the following manner:

(i) The Regional Clerk, acting as Presiding Officer, shall call for nominations.

(ii) Each nomination shall be in writing, moved and seconded by a Council member and shall have the written consent of the nominee appended thereto.

(iii) After nominations have been closed by a vote of Council, each mover and seconder of a nominee, and each nominee shall, prior to the vote being taken, be permitted to speak to the nomination for not more than five minutes.

(iv) The speakers (mover, seconder, and nominee) shall be called upon in alphabetical order of the nominees' surnames.

(b) A nominee may withdraw his or her name at any time.

3. VOTING PROCESS

(a) Nominees shall be voted on in alphabetical order of surnames.

(b) The votes shall be recorded.

(c) All members of Council shall stand when voting to indicate their vote.

(d) There shall be one nominee vote per member of Council per round of voting. A Councillor's first vote is deemed to be the Councillor's vote. If a Councillor votes a second time in the same round of voting, the Regional Clerk shall advise the Councillor and the Councillor's vote shall not count.

(e) Once voting commences, the only motion permitted will be a motion to recess.

(f) One Nominee:

(i) The nominee requires a majority of votes to be elected to the position of Regional Chair.

(g) Two Nominees Only:

(i) The nominee who receives a majority of votes becomes the nominee named by resolution as the nominee for election to the position of Regional Chair. A majority vote on this resolution elects the nominee to the position of Regional Chair.

(ii) If there is a tie vote, the Regional Clerk shall declare a 10 minute recess to allow Council time to consider the matter, after which the vote shall be retaken. If the vote is again tied, the Regional Clerk shall declare a second 10 minute recess, after which the vote shall be retaken. If the vote is again tied, the vacancy shall be filled by the nominee selected by lot. The name drawn becomes the nominee named by resolution as the nominee for election to the position of Regional Chair. A majority vote on this resolution elects the nominee to the position of Regional Chair.

(h) Three Or More Nominees:

(i) First and Successive Ballots:

(1) A nominee who receives a majority of votes becomes the nominee named by resolution as the nominee for election to the position of Regional Chair. A majority vote on this resolution elects the nominee to the position of Regional Chair.

(2) If no nominee receives a majority of votes, the nominee with the least number of votes shall be excluded from subsequent voting and Council shall proceed with the next ballot.

(3) If there is a tie vote with respect to the nominees receiving the least number of votes, then a lot shall be conducted until there is one name not drawn, and the name (or names) drawn shall go forward to the next ballot, and the name not drawn shall be excluded from subsequent ballots.

(4) When there are only two nominees remaining, the procedure for two nominees [Procedure (g)] shall apply.


Revised: February 17, 2023

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