Members Present:	E. Kolb¨; M. Morrison; P. Saito; J. Sprovieri; R. Starr
Members Absent:	P. Palleschi, due to other municipal business; R. Paterak, due to other municipal business; A. Thompson, due to other municipal business
Other Regional Councillors Present :	H. McCallion, City of Mississauga
Also Present:	D. Labrecque, Commissioner, Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; D. Albanese, Director, Transportation; K. Lockyer, Regional Clerk and Director of Clerk’s; S. Jurrius, Committee Clerk; M. Ali, Legislative Assistant

_______________________________
* See text for arrivals
¨See text for departures

Chaired by Councillor P. Saito

1. DECLARATIONS OF CONFLICTS OF INTEREST - Nil

2. APPROVAL OF AGENDA

RECOMMENDATION ARRASC-1-2013:

That the agenda for the February 21, 2013 Arterial Roads Review Ad hoc Steering Committee meeting, be approved.

3. DELEGATIONS – Nil

4. REPORTS

a) ARRASC Staff Work Plan - Status Update

RECOMMENDATION ARRASC-2-2013:

That the update on the status of the traffic signals management work plan; implementation of jurisdictional changes for Option 4A in Caledon; and, progress on other ARRASC related items, as presented to the Arterial Roads Review Ad hoc Steering Committee (ARRASC) at its meeting held on February 21, 2013, be received;

And further, that the Chief Financial Officer and Commissioner of Corporate Services review all necessary information from the City of Mississauga, City of Brampton and Town of Caledon to determine the financial implications of potential changes of accountability with respect to transportation services within the Regional Right-of-Way;

And further, that the Regional Solicitor review the legal implications of potential changes of accountability;

And further, that a workshop be held on May 16, 2013, in lieu of the scheduled ARRASC meeting, for Members of the ARRASC, Regional and area municipal staff to consider the financial and legal issues and develop appropriate recommendations regarding road jurisdictions within the Regional Right-of-Way, for the consideration of Regional Council.

Dan Labrecque, Commissioner of Public Works, stated that the hiring of a facilitator could be considered should Regional and area municipal staff not reach an agreement on service delivery, maintenance and coordination of responsibilities within the Regional Right-of-Way and the implementation of Option 4A. He indicated that a facilitator could help to take the discussions to the next level through facilitated sessions and make appropriate recommendations for a final matrix to be presented to the Arterial Roads Review Ad hoc Steering Committee (ARRASC).

Dan Labrecque stated that, for efficiency, staff recommend that the Chief Financial Officer and Commissioner of Corporate Services and area municipal Treasurers be involved by reviewing the budget and financial implications related to the transition of responsibilities within the Regional Right-of-Way.

Councillor Saito suggested that a motion be sent to the three area municipal Councils, requesting that their staff be directed to provide the financial data with respect to potential changes of accountability of transportation services within the Regional Right-of-Way.

Councillor Morrison stated that the selection of an external facilitator would need to be agreed upon by the Region and the three area municipalities.

Councillor Morrison stated that, in her opinion, the new Places to Grow population and employment numbers provided by the Province of Ontario and the direction the Region of Peel has provided to its area municipalities are not in accordance with the Council-approved Planning matrix. Dan Labrecque and Norma Trim, Chief Financial Officer and Commissioner of Corporate Services, indicated that the issue would be dealt with at the next meeting of the Regional and area municipal CAOs.

Councillor Morrison expressed concern about the planning decision-making process. She indicated that more collaboration is required in terms of planning decision-making and implementation process that are mutually acceptable to the Region of Peel and its area municipalities. Councillor Morrison also stated her reservations with respect to a facilitated process.

Discussion took place regarding the proposed facilitated session, ARRASC work plan and draft matrix of responsibilities.

Councillor Sprovieri indicated his support for the proposed facilitated sessions and suggested that area municipal staff be requested to comment on the ARRASC Staff Work Plan and responsibilities.

Councillor McCallion questioned the need for a facilitator and stated that she would like to see an efficient and effective management plan, particularly the economic benefits that address planning, operations and maintenance on road jurisdictions that impact more than one municipality.

Councillor Saito suggested that, upon submission of the financial and budgetary data with respect to potential changes of accountability within the Regional Right-of-Way from the Chief Financial Officer and Commissioner of Corporate Services and area municipal Treasurers, the Committee and Regional/area municipal staff have a non-facilitated/open discussion on the next course of action. She stated that Councillors should urge area municipal staff to work collaboratively with Regional staff in obtaining the financial information the Region needs to make the appropriate recommendations to Regional Council.

Councillor Sprovieri noted the current issues surrounding municipal borders and Regional roads. He suggested that appropriate area municipal staff be requested to attend the next ARRASC meeting for an open discussion.

Councillor Morrison recognized the need for traffic signals on certain roads; however, she stated that any changes or improvements to major Regional Roads, such as Mayfield Road, would impact goods movement. Councillor Morrison stated that the Region needs to ensure major roads in Peel are protected for goods movement.

Regional Chair Kolb stated that the Region and area municipalities are responsible to their residents and should be open and transparent in providing the financial costs. He requested that staff report back with information on operations and maintenance costs on road jurisdictions to ARRASC and subsequently to Regional Council.

Regional Chair Kolb requested an amendment to the motion, to note that a workshop would be held on May 16, 2013, in lieu of the scheduled ARRASC meeting, to consider the financial and legal issues and provide recommendations for consideration by Regional Council.

Regional Chair Kolb departed at 10:15 a.m., due to other municipal business.

Quorum was lost at 10:15 a.m.

A quorum of voting members was not present, and in accordance with section III-4(g) of the Region of Peel Procedure By-law 100-2012, the Arterial Roads Review Ad hoc Steering Committee continued to receive information. The following are summary notes of the information presented.

Councillor Saito urged all ARRASC members and pertinent Regional and area municipal staff to attend the workshop to ensure a productive discussion.

Damian Albanese, Director of Transportation, Public Works, stated that the draft matrix attached as Appendix IV to the report of the Commissioner of Public Works dated February 8, 2013, “ARRASC Staff Work Plan – Status Update” was designed as a springboard for Regional and area municipal staff to start analyzing Regional Right-of-Way elements and related costs. He sought clarification on the type of financial information the Committee would like to discuss at the upcoming ARRASC workshop.

Councillor Saito requested that all pertinent information from area municipal staff be provided at the workshop, including maps; charts; financial information; planning issues; approval/ recommendations that deal with access; maintenance of roadways; operations; and, maintenance of traffic signals, that would assist in ensuring an open discussion.

5. COMMUNICATIONS – Nil

6. IN CAMERA MATTERS – Nil

7. OTHER BUSINESS - Nil

8. NEXT MEETING

The Arterial Roads Review Ad hoc Steering Committee requested that a workshop be held on Thursday, May 16, 2013 at 9:30 a.m. to 12:00 p.m. at a location to be determined by staff, in lieu of a Committee meeting.

Please forward regrets to Stephanie Jurrius, Committee Clerk, (905) 791-7800, ext. 4502 or at stephanie.jurrius@peelregion.ca.

9. ADJOURNMENT

As a quorum of voting members was not again achieved and as all business had been reviewed, in accordance with section Ill-4(d) of the Region of Peel Procedure By-law 100-2012, the meeting stood adjourned at 10:17 a.m.