The Grants Ad Hoc Committee (GRC) met on April 13, 2006, at 9:45 a.m. in the 5th Floor Boardroom, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.

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* See text for arrivals
¨See text for departures

Councillor N. Stewart presided.

1. DECLARATIONS OF CONFLICTS OF INTEREST

Councillor Stewart arrived at 8:55 a.m.

2. APPROVAL OF AGENDA

RECOMMENDATION GRC-1-2006:

That the agenda for the April 13, 2006 Grants Ad hoc Committee meeting be approved.

3. DELEGATIONS/PRESENTATIONS

4. REPORTS

a) Community Programs Funding Update/Recommendations
Presentation by Sandra Solonik, Acting Manager, Community Services and Special Projects

Received

Regional Chair Kolb departed at 10:03 a.m.
Councillor Adams arrived at 10:25 a.m.
Regional Chair Kolb arrived at 10:37 a.m.

The following recommendation was considered:

That the Community Programs Funding policy for the multi-year operating and one-year program funding application process be amended, as outlined in the report of the Acting Commissioner of Social Services, dated March 27, 2006, titled "Community Programs Funding Update/Recommendations", for the funding term of 2007-2009, subject to available funds, and financed under the approved 2007 Social Services budget (CF00012 56743).

Based on discussions by the Committee subsequent to the presentation, the following clauses were added to the recommendation for consideration:

And further, that the following guidelines/policies for the multi-year operating funding applications for agricultural agencies, be approved;

• That all agricultural applications support and develop the agricultural industry and community in Peel through outreach, education and public awareness;
• That the Community Program multi-year operating funding agricultural application reference the Regional Official Plan;
• That the multi-year funding requirements for agricultural funding applications be revised to support requests by new agricultural organizations by eliminating the requirement for two years of consecutive one-year program funding for new applicants;
• That the Manager of Community Programs Funding guide and support agricultural organizations to apply for funds from other funding sources;

And further, that Community Program multi-year operating funding application identify a cost of living increase option;

And further, that a Peel service level assessment of community program needs be completed and provided to Grants Ad hoc Committee to assist with 2007-2009 multi-year operating funding recommendation decisions;

And further, that the Manager of the Community Programs Funding develops a guiding principle outlining Peel community program needs for 2007 one-year program funding applications;

And further, that one-year program funding consideration be given to program applications outside of the program areas identified in the guiding principle for 2007;

And further, that both the one-year program and multi-year operating funding application forms state that agencies/organizations may be required to present to Regional staff and members of the Grants Ad hoc Committee as part of the funding approval process.

The recommendation, as amended was moved by Councillor Moore.

RECOMMENDATION GRC-2-2006:

That the Community Programs Funding policy for the multi-year operating and one-year program funding application process be amended, as outlined in the report of the Acting Commissioner of Social Services, dated March 27, 2006, titled "Community Programs Funding Update/Recommendations", for the funding term of 2007-2009, subject to available funds, and financed under the approved 2007 Social Services budget (CF00012 56743);

And further, that the following guidelines/policies for the multi-year operating funding applications for agricultural agencies, be approved;

• That all agricultural applications support and develop the agricultural industry and community in Peel through outreach, education and public awareness;
• That the Community Program multi-year operating funding agricultural application reference the Regional Official Plan;
• That the multi-year funding requirements for agricultural funding applications be revised to support requests by new agricultural organizations by eliminating the requirement for two years of consecutive one-year program funding for new applicants;
• That the Manager of Community Programs Funding guide and support agricultural organizations to apply for funds from other funding sources

And further, that Community Program multi-year operating funding application identify a cost of living increase option;

And further, that a Peel service level assessment of community program needs be completed and provided to Grants Ad hoc Committee to assist with 2007-2009 multi-year operating funding recommendation decisions;

And further, that the Manager of the Community Programs Funding develop a guiding principle outlining Peel community program needs for 2007 one-year program funding applications;

And further, that one-year program funding consideration be given to program applications outside of the program areas identified in the guiding principle for 2007;

And further, that both the one-year program and multi-year operating funding application forms state that agencies/organizations may be required to present to Regional staff and members of the Grants Ad hoc Committee as part of the funding approval process.

5. COMMUNICATIONS

6. NEXT MEETING

RECOMMENDATION GRC-3-2006:

That staff schedule a meeting in early fall 2006 to hear the presentations of Community Program Funding applicants as requested by the Grants Ad hoc Committee;

And further, that the next meeting of the Grants Ad hoc Committee be scheduled in late fall 2006 to review the 2006 one-year funding applications and both the 2007 one-year funding and 2007-2009 multi-year operating funding application recommendations.

7. OTHER BUSINESS

8. ADJOURNMENT

The meeting adjourned at 11:25 a.m.