The Grants Ad Hoc Committee (GRC) met on June 28, 2007, at 1:05 p.m. in the 5 th Floor Boardroom, Regional Administrative Headquarters, 10 Peel Centre Drive, Brampton.

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* See text for arrivals
¨See text for departures

Chaired by Councillor E. Moore

A quorum of voting members was not present, and in accordance with section III-4(f.) of the Region of Peel Procedural By-law 57-2006, the Grants Ad Hoc Committee (GRC) received information.

1. DECLARATIONS OF CONFLICTS OF INTEREST

Councillor Paterak declared a conflict of interest with respect to Reports/Presentations, Item 4a, as he is a Board member of two community agencies receiving Region of Peel Community Programs Funding.

2. APPROVAL OF AGENDA

3. DELEGATIONS

4. REPORTS/PRESENTATIONS

a) Community Programs Funding Review
Presentation by Laureen Rennie, Acting Manager, Community Services and Special Projects

Laureen Rennie, Acting Manager, Community Services and Special Projects noted that on March 1, 2007, the Grants Ad hoc Committee requested a review of the Community Programs Funding Guidelines and Eligibility Criteria to ensure that the program meets community needs. Electronic surveys were used to collect information from Peel funders and community agencies and key informant telephone interviews were conducted with the municipal representatives. She highlighted key community programs funding policy challenges and recommendations to the Grants Committee members.

David Szwarc, Chief Administrative Officer emphasized the need for clear messaging to community agencies regarding the fundable one to four year term of the Renewable Project Funding. Clear messaging will ensure that expectations are aligned with the intended purpose of increasing the renewable term from two to three years.

The Committee discussed a staff recommendation to align the term of the program to the term of Regional Council. Councillor Moore expressed concern that this might limit a new Councillor’s time to adequately familiarize themselves with the application process, service priorities and community agencies, in order to effectively participate in the decision making process.

Committee members suggested that the multi-year operating funding and renewable project funding applications be conducted every three years.

David Szwarc, Chief Administrative Officer suggested that the second recommendation contained in the report show the percentage breakdown of the three funding allocations namely, 85 per cent Multi-Year Funding, 10 per cent Renewable Project Funding, and 5 per cent Strengthening Organizational Effectiveness Funding.

Janet Menard, Executive Director, Human Services highlighted the value of having the Region of Peel collaborate with the United Way of Peel Region to co-sponsor a community funding investment review. Particular mention was made about the development of strategies in response to identified needs in key neighbourhoods across Peel.

David Szwarc suggested that the recommendation contained in the report include a final report to Regional Council on the findings of the community funding investment review.

Committee members reviewed the suggested recommendations and requested that the report be revised accordingly for submission to the July 5 th Regional Council meeting.

5. COMMUNICATIONS

6. NEXT MEETING

Thursday, October 11, 2007
5 th Floor Boardroom
10 Peel Centre Drive
Brampton , Ontario

7. ADJOURNMENT

Having regard a quorum of voting members was not achieved, in accordance with section III-4(f.) of the Procedural By-law 57-2006, items not dealt with during this meeting will be placed on the agenda of the next Regional Council meeting.

The meeting stood adjourned at 2:25 p.m.