THE REGIONAL MUNICIPALITY OF PEEL

WASTE MANAGEMENT COMMITTEE

M I N U T E S WMC-2012-2

The Waste Management Committee met on June 7, 2012 at 1:00 p.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.

Members Present: P. Foley; C. Fonseca; E. Kolb*; E. Moore; R. Paterak; J. Sanderson; J. Sprovieri; R. Starr; A. Thompson; J. Tovey
     
  Members Absent: Nil
   
  Also Present:
D. Szwarc, Chief Administrative Officer; D. Labrecque, Commissioner of Public Works; N. Lee, Director, Waste Management; C. Reid, Regional Clerk and Director of Clerk’s; L. Conrad, Manager, Waste Operations; E. Pascual, Manager, Program Planning; B. Shepherd, Manager, Collections and Processing; T. Prokop, Program Support Analyst, Waste Management; S. Jurrius, Committee Clerk

_______________________________
* See text for arrivals
¨See text for departures


Chaired by Councillor J. Sanderson


1. DECLARATIONS OF CONFLICTS OF INTEREST
– Nil

 

2. APPROVAL OF AGENDA

RECOMMENDATION WM-4-2012:

That the agenda for the June 7, 2012 Waste Management Committee meeting include an additional communication item from Norman Lee, Director, Waste Management, providing an update on the Long Term Waste Disposal Project as requested by Regional Council, to be dealt with under Communications – Item 5a;

And further, that the agenda for the June 7, 2012 Waste Management Committee meeting be approved, as amended.

See also Communications – Item 5a

 

3. DELEGATIONS – Nil


Regional Chair Kolb arrived at 1:01 p.m.


4. REPORTS

a) Waste Education Framework
Presentation by Norman Lee, Director, Waste Management and Damian MacSeáin, Education Specialist, Operations Support

Received

RECOMMENDATION WM-5-2012:

That the Waste Education Framework outlined in the report of the Commissioner of Public Works, dated May 9, 2012, titled “Waste Education Framework”, be endorsed.

A copy of the presentation is available from the Office of the Regional Clerk.

Norman Lee, Director, Waste Management and Damian MacSeáin, Education Specialist, Operations Support, provided an overview of the proposed recommendations for the Waste Education Framework to guide future waste education programming and waste management programs in Peel schools.

In response to a question from Regional Chair Kolb, Damian MacSeáin stated that the conservation authorities were not consulted because the waste education framework is not under their jurisdiction. Regional Chair Kolb requested that staff consider consulting the conservation authorities who have been active in promoting the organics program with the Peel Board of Education.

Councillor Thompson requested that Regional staff also focus on educating high school students to ensure the waste recycling concepts continue beyond their education and teenage years.

Councillor Thompson suggested that Regional staff coordinate with Regionally-funded Community Groups to encourage schools to hold events (i.e. a science fair) and enable students to participate and find efficiencies to waste issues such as energy-from-waste, recycling or composting. He further stated that offering scholarships to the schools at such events might increase the participation and generate new ideas from students.

Councillor Paterak requested that Regional staff include the union locals as a stakeholder in discussing waste management initiatives with custodial staff through the Waste Education Stakeholders Committee.

Councillor Paterak further suggested that Regional staff investigate the possibility of creating a rating scale that would motivate schools to participate in waste programs and increase recycling in Peel schools. He stated that the better the schools perform, the lower the garbage pick-up rate would be charged to that school. Councillor Paterak stated that, in order to be successful, the Region of Peel should coordinate with the local school boards to encourage participation and that any savings gained should be returned to the school’s discretionary fund.

In response to a question from Councillor Tovey, Damian MacSeáin stated that the current phase of the waste educational programming is to ensure the operational aspects are in place. He confirmed that that Regionally-funded Community Groups will be stakeholders for the education phase of the framework.

Councillor Moore stated that the Region of Peel is a designated francophone community and asked if the French Language School Boards would be included in the waste education framework timelines. Norman Lee stated that the intent is to initially collaborate with the two largest school boards. The French Language School Boards will be included as a waste education stakeholder in the future.

Councillor Moore suggested that staff use plain language when reporting back to the school and use simple terms or images that the students, parents, teachers and custodial staff can relate to, i.e. pop cans or newspapers.

Councillor Moore indicated that the education framework could include raising awareness on energy, water consumption and hydro. She requested that Waste Management staff look into the possibility of partnering with other Regional departments and external agencies to include energy consumption as part of the proposed education framework.

Councillor Fonseca requested that all Regionally-funded Community Groups be involved in the different phases of the waste education programming and the Stakeholders Committee. Councillor Fonseca stated that the Regionally-funded Community Groups have data and expertise that would be valuable to the Stakeholders Committee.

The Director of Waste Management was requested by Councillor Fonseca to share the examples of various forms of partnership agreements from other municipalities and school boards regarding various roles and responsibilities of both parties related to waste management and waste education with Waste Management Committee and Regional Council.

Councillor Fonseca further requested that staff include and highlight the organics program in Peel as part of the waste education framework.

Councillor Foley noted a discrepancy with the reported amount in the annual budget for ecoCaledon and Brampton Clean City Committee outlined in the staff report (page 4a-11) and the staff presentation (slide 28). The Director of Waste Management undertook to ensure the correct financial implications chart is included in the Minutes of the June 7, 2012 Waste Management Committee. The chart below outlines the correct financial implications for ecoCaledon and Brampton Clean City Committee:

Financial Implications:

Resources

Annual Budget ($)

FTE Equivalents

Peel Waste Program Planning

42,250.00

0.70

Peel Environmental Education

87,000.00

1.4

ecoCaledon

18,301.00

0.25*

EcoSource

337,295.00

7.0*

Brampton Clean City Committee

202,804.00

5.6*


*Indicates FTE equivalents not managed by the Region. Annual budget for Community Groups includes staffing cost, program supplies/expenses, travel and adverting.

Councillor Sanderson suggested that staff use plain language for the framework i.e. pounds for weight measurements versus tonnages.

Councillor Sanderson suggested that the blue box program be included in the waste education framework and that school principals be considered as stakeholders in the development of the framework.

Councillor Sanderson requested that staff investigate whether the waste education framework can be used towards high school students’ community hours requirement.

b) Agreement to Amend the Britannia Golf Course Phase II – Operation and Maintenance Agreement between The Regional Municipality of Peel and The Corporation of the City of Mississauga

RECOMMENDATION WM-6-2012:

That the Britannia Golf Course Phase II - Operation and Maintenance Agreement between The Regional Municipality of Peel and The Corporation of the City of Mississauga be amended as described in the report of the Commissioner of Public Works, dated May 7, 2012, titled “Agreement to Amend the Britannia Golf Course Phase II – Operation and Maintenance Agreement between The Regional Municipality of Peel and the Corporation of the City of Mississauga”;

And further, that net revenue owed to the Region of Peel from the 2008 and 2009 operating seasons in the total amount of $87,000 be directed to the City of Mississauga Braeben Golf Course capital reserve fund for use at the site.

In response to a question from Councillor Thompson, Larry Conrad, Manager, Waste Operations stated that the Braeben Golf Course is fully managed by the City of Mississauga and the City has always kept the Region of Peel apprised of any matters related to the golf course. Larry Conrad confirmed that Mississauga has a Capital Asset Management Plan in place for the golf course.

c) Bag Based Recycling Collection Program Implications

RECOMMENDATION WM-7-2012:

That the Region of Peel maintain its existing Curbside Blue Box Recycling Container Policy;

And further, that staff continue with the targeted education campaign to increase residents’ awareness about how to properly prepare and set out recyclables for collection to reduce blue box generated litter.

d) Supply of Curbside Organics Containers and Kitchen Organics Containers

RECOMMENDATION WM-8-2012:

That the Region of Peel enter into direct negotiations with Sure-Close Inc. for the supply of kitchen organics containers and with Orbis Corporation for the supply of curbside organics containers;

And further, that upon satisfactory completion of negotiations, staff be authorized to award the contract for the supply of kitchen organics containers to Sure-Close Inc.;

And further, that upon satisfactory completion of negotiations, staff be authorized to award and the contract for the supply of curbside organics containers to Orbis Corporation;

And further, if negotiations with Sure-Close Inc. are not finalized by August 27, 2012, that the Region of Peel exercise its option to extend the current contract with Orbis Corporation for the supply of kitchen organics containers and curbside organics containers.

Councillor Paterak requested that Regional staff report back to a future Waste Management Committee meeting regarding the effectiveness and customers’ evaluation on the performance of the Sure-Close Inc. kitchen organics containers.

e) In-House Mobile Sign Service Update

RECOMMENDATION WM-9-2012:

That the policy and procedures attached as Appendix I to the report of the Commissioner of Public Works, dated April 23, 2012, titled “In-House Mobile Sign Service Update” be approved to govern the future use of the Region of Peel In-House Mobile Sign Service.

Councillor Moore requested that Regional staff ensure the Mobile Sign policy is in line with the changes to area municipal by-laws. Norman Lee stated that Regional staff would be available to comment on any proposed changes to the by-laws with the area municipal staff.

Councillor Paterak requested that Regional staff review the financial implications and consider a phased-in approach with regards to permanent sign locations in the Region of Peel.

 

5. COMMUNICATIONS

Additional Item – Item 5a:

a) Norman Lee, Director, Waste Management, Providing an Update on the Long Term Waste Disposal Project as requested by Regional Council

Received

See also Approval of Agenda

 

6. IN CAMERA MATTERS – Nil

 

7. OTHER BUSINESS – Nil

 

8. NEXT MEETING

The next meeting of the Waste Management Committee is scheduled for Thursday, July 12, 2012 at 1:00 p.m., Regional Administrative Headquarters, Council Chamber, 5th floor, 10 Peel Centre Drive, Suite A, Brampton, ON.

Please forward regrets to Stephanie Jurrius, Committee Clerk, (905) 791-7800, extension 4502 or at stephanie.jurrius@peelregion.ca.

 

9. ADJOURNMENT

The meeting adjourned at 2:13 p.m.