PEEL HOUSING CORPORATION

BOARD OF DIRECTORS

M I N U T E S    PHC-2014-6

September 25, 2014

The Board of Directors of Peel Housing Corporation met at 12:19 p.m., in the Council Chamber, Regional Administrative Headquarters, 5th Floor, 10 Peel Centre Drive, Suite A, Brampton.

     
Members Present: G. Carlson
B. Crombie
S. Fennell
P. Foley
C. Fonseca
S. Hames
N. Iannicca
E. Kolb
K. Mahoney
S. McFadden
G. Miles
E. Moore
M. Morrison
P. Mullin
P. Palleschi
R. Paterak
P. Saito
J. Sanderson
J. Sprovieri
R. Starr
A. Thompson
J. Tovey
R. Whitehead
     
Members Absent: F. Dale
(personal matter)
   
Also Present: D. Szwarc, Chief Administrative Officer; J. Menard, Commissioner of Human Services; M.S. Mwarigha, General Manager; D. Bingham, Treasurer; A. Macintyre, Corporate Secretary; C. Law, Deputy Secretary
__________________________
* See text for arrivals
¨See text for departures

President P. Palleschi presided.


1. DECLARATIONS OF CONFLICTS OF INTEREST – Nil


2. APPROVAL OF MINUTES

2.1. Minutes of the Board of Directors (PHC-6/2014) meeting held on June 26, 2014

Moved by Councillor McFadden,
Seconded by Councillor Carlson;

That the minutes of the Board of Directors (PHC-6/2014) meeting held on June 26, 2014, be approved.

Carried 2014-53


3. APPROVAL OF AGENDA

Moved by Councillor Foley,
Seconded by Councillor Paterak;

That the agenda for the September 25, 2014, Peel Housing Corporation Board of Directors meeting be approved.

Carried 2014-54


4. DELEGATIONS - Nil


5. REPORTS

5.1. Financial Viability Consultant - Final Report

Moved by Councillor Tovey,
Seconded by Councillor Thompson;

That the Financial Viability Consultant’s Report attached as Appendix I of the report of the General Manager of Peel Living, dated September 4, 2014, titled ‘Financial Viability Consultant – Final Report’, be received;

And further, that staff be directed to review, validate and refine the financial viability findings and recommendations, including their feasibility and the implications of implementation, and report to the Board of Peel Housing Corporation;

And further, that the Peel Living Financial Viability and Governance Review Task Team be dissolved, given completion of its mandate.

Carried 2014-55

See also Reports - Item 5.8

5.2. 2013 Peel Housing Corporation Investment Report

Received 2014-56

5.3. Procurement Activity Semi-Annual Report - June 30, 2014

Received 2014-57

5.4. Semi-Annual Financial Report - June 30, 2014 (Unaudited)

Received 2014-58

5.5. All Seasons Ground Maintenance Services at Various Peel Living Sites – Document 2009-211T

Moved by Councillor Moore,
Seconded by Councillor Morrison;

That the Contract (Document 2009-211T) awarded to J. G. Landscaping and BiView Building Services, for the All Seasons Grounds Maintenance Services at various Peel Living locations, be increased by an estimated $200,000 exclusive of all applicable taxes, for a new total commitment of $3,184,783, in accordance with Purchasing By-Law 113-2013.

Carried 2014-59

In response to a question from Councillor Paterak, M.S. Mwarigha, General Manager, Peel Living, stated that staff will look at the potential to break up contracts into smaller individual service contracts to help control cost overruns that can occur if only one contractor is selected for multiple services.

5.6. Major Underground Parking Garage and Concrete Repairs at Various Peel Living Sites – Document 2012-501T

Moved by Councillor Starr,
Seconded by Councillor Fennell;

That the Contract (Document 2012-501T) awarded to Maxim Group General Contracting Limited for the provision of Major Underground Parking Garage Repairs and Concrete Repairs at Various Peel Living Sites, Project E12-20410, be increased by an estimated $880,000 exclusive of applicable taxes for a new total commitment of $2,501,793 in accordance with Purchasing By-Law 113-2013;

And further, that the required capital redeployment in the amount of $927,000 be approved.

Carried 2014-60

5.7. Peel Housing Corporation By-Law Amendments (See also By-law 1-2014)

Moved by Councillor Fonseca,
Seconded by Councillor Mullin;

That the By-law amendments summarized in Appendix I and Appendix II of the report of the General Manager of Peel Living, dated September 25, 2014, titled ‘Peel Housing Corporation By-Law Amendments’, be adopted;

And further, that the necessary amending By-law be enacted.

Carried 2014-61

See also By-laws 1-2014

5.8. Report of the Corporate Secretary Regarding the Peel Living Financial Viability and Governance Review Task Team (PLTT-6/2014) meeting held on September 4, 2014

Moved by Councillor Moore,
Seconded by Councillor Tovey;

That the Report of the Corporate Secretary regarding the Peel Living Financial Viability and Governance Review Task Team (PLTT-6/2014) meeting held on September 4, 2014, be approved.

Carried 2014-62

See also Reports - Item 5.1


6. COMMUNICATIONS
- Nil


7. BY-LAWS

By-law 1-2014: A by-law to amend By-Law 1-2003 being a by-law relating generally to the conduct of the business and affairs of Peel Housing Corporation. (See also Reports – Item 5.7)

Moved by Councillor Tovey,
Seconded by Councillor Saito;

That the by-law listed on the Peel Housing Corporations agenda, being By-law 1-2014, be approved;

Carried 2014-63

See also Reports - Item 5.7

By-law 1-2014 not ratified by the Board of Directors - See Resolution 2015-8


8. IN CAMERA MATTERS - Nil


9. OTHER BUSINESS - Nil


10. ADJOURNMENT

Moved by Councillor McFadden,
Seconded by Councillor Mahoney;

That the Board of Directors of Peel Housing Corporation now adjourn to meet again at the call of the President.

Carried 2014-64

 

P. Palleschi
A. Macintyre
_____________________________
____________________________
President
Secretary