Accessible Transportation Master Plan Council Advisory Group terms of reference

Terms of reference

Name

The Accessible Transportation Master Plan Council Advisory Group shall be referred to herein as the "Advisory Group."

Mandate

The mandate of the Advisory Group is to provide strategic guidance on the continued implementation of the Accessible Transportation Master Plan. The Advisory Group will act in an advisory role to support the transitions outlined in the Accessible Transportation Master Plan in consideration of the Accessibility for Ontarians with Disabilities Act (AODA) and in addition provide guidance on policy changes, budget updates and program changes.
The mandate of the Advisory Group shall be fulfilled, and the Advisory Group shall be dissolved upon receipt by Regional Council of the final report from staff on the implementation of the Accessible Transportation Master Plan (ATMP).

Membership

The Advisory Group is comprised of the Regional Chair (ex-officio), and between three and six Council members. In addition, several key staff from the ATMP Master Support Working Group will be represented as follows:

• Commissioner, Public Works
• Director, TransHelp Manager, Client Services
• Manager, Performance Measurement and Master Plan Implementation
• Manager, Operations

Roles and responsibilities of members

There are several valuable changes anticipated throughout this implementation which will influence TransHelp passengers, staff, and the larger community. An Advisory Group consisting of Regional staff and members of Council will act in an advisory role to support the transitions outlined in the ATMP in consideration of the Accessibility for Ontarians with Disabilities Act (AODA) and in addition provide guidance on policy changes, budget updates and program changes. This include, but not limiting to:

• Service Delivery Changes
• Passenger Support Programs (e.g. Passenger Assistance Program, Travel Training)
• Quality Assurance
• Staffing and Resourcing Requirements
• Technology Solutions (e.g. vehicle technologies, Presto)
• Public Outreach and Education
• Ongoing Applicant Eligibility
• Long-Term Program Sustainability
• Budget proposals

Staff from the Accessible Transportation section will organize, chair and minute all meetings.

Quorum

Quorum will consist of the majority of the total number of members on the Advisory Group.

Reporting Structure

The Advisory Group will report to Regional Council through the Public Works section as needed.
A report summarizing the activities completed or decisions made by the Advisory Group shall be presented to Regional Council at appropriate milestone dates as necessary.

Term of Appointment

Members of the Advisory Group shall be appointed for a term ending upon the dissolution of the Advisory Group or at the end of the term of Council, whichever comes first.

Frequency of Meetings

The Advisory Group will meet only as required or upon petition of a majority of members. It is anticipated the Advisory Group will meet approximately quarterly or as required.

Staff Resources

The Advisory Group will be supported by Public Works staff.