The Regional General Committee met on January 17, 2002 at 9:39 a.m. in the Council Chambers, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.

Regional Chair E. Kolb presided.

A. ROLL CALL

B. DECLARATIONS OF CONFLICTS OF INTEREST

Councillor Palleschi declared a conflict of interest with Items Related to Human Services - Item HS-C1. "Smoke-Free By-law Committee Recommendations" as he owns a licensed establishment in the City of Brampton. He therefore refrained from voting thereon.

C. APPROVAL OF AGENDA

RECOMMENDATION GC-1-2002:

That the agenda for the January 17, 2002 General Committee meeting be amended to include a petition submitted by Councillor Whitehead concerning the need for a safe crossing on the South Hill in Caledon East on Airport Road;

And further, that the subject agenda be amended to include a report of the Commissioner of Public Works, dated January 14, 2002, titled "Confidentiality Agreement Related to the KMS Peel 6th Line Negotiations";

And further, that the agenda for the January 17, 2002, General Committee meeting be approved, as amended.

D. DELEGATIONS/PRESENTATIONS

Councillor Begley assumed the Chair.

D1.Councillor Pat Saito providing an Update on Affordable Housing

Received

Councillor Saito advised General Committee that minimal housing options are available to Peel Social Services, forcing them to place families in crisis at a local hotel for overflow accommodation.

Councillor Palleschi arrived at 9:43 a.m.

Chair Kolb assumed the Chair.

D2. Brian Johnston, Community Advocate, City of Brampton's Appointed Volunteer Designate for Mental Health and Funding in the Region of Peel regarding the Use of the Rosetown Inn for Overflow Accommodation of Families in Need of Shelter

RECOMMENDATION GC-2-2002:

That staff investigate alternative and permanent housing arrangements for Families using Overflow Accommodation at the Rosetown Inn in the next 60 to 90 days;

And further, that staff report back to General Committee on approximate costs of alternative arrangements.

RECOMMENDATION GC-3-2002:

That the Commissioner of Housing and Property report back to General Committee prior to the end of February on possible permanent locations for transitional housing.

D3. Mitch Zamojc, Commissioner of Public Works, Andrew Pollock, Director, Waste Management, Michael Goldrup, Director, Communication Services, and Denis Goulet, Divisional Vice President of Canadian Waste Services Inc. regarding Waste Collection During the Recent Holiday Season

Received

The Commissioner of Public Works undertook to review a four day waste collection schedule eliminating Friday pick-up and extending Amnesty Day week to two weeks over the Victoria Day long weekend in May.

Items Related to Planning - Item PL-B1. was dealt with.

PL-B1. The Regional Official Plan (ROP)

RECOMMENDATION GC-4-2002:

That a special meeting of Regional Council be held on March 21, 2002 starting at 1:00 p.m. until the meeting is closed to determine the need for a revision of the Regional Official Plan (ROP) to fulfill the requirements of Section 26(1) of the Planning Act in order that public input can be taken into account;

And further, that subject to the public meeting, that Regional staff work in consultation with the Area Municipalities, Conservation Authorities and the Niagara Escarpment Commission (NEC) to address issues identified in Section 6 of the report of the Commissioner of Planning, dated December 21, 2001, titled "The Regional Official Plan" which may result in separate Regional Official Plan amendments (ROPA);

And further, that a copy of the subject report be forwarded to the area municipalities, Conservation Authorities, the Ministry of Municipal Affairs and Housing and parties that have requested notification;

And further, that the Planning Issues Steering Group be resurrected to review the feasibility of retaining a consultant to develop a workplan for the Transportation Planning Division, and to review the feasibility of retaining a consultant to prepare an updated population, housing and employment projection to serve as the basis for the review of the development charges by-law and the urban boundary issue;

And further, that the subject report be amended as follows:

Replace the word "higher" with the word "faster" found on page 2, sixth bullet point, page 4, paragraphs 1 and 2 of item 4 i).

Items Related to Human Services - Item HS-C1. was dealt with.

HS-C1. Smoke-Free By-law Committee Recommendations

RECOMMENDATION GC-5-2002:

That Regional Council urge the area municipalities to continue to pursue a policy of incremental restrictions on smoking in public places in order to reduce exposure to second-hand smoke, discourage young people from starting to smoke and support smokers who want to quit;

And further, that the 2004 smoke-free implementation date for bars, billiard halls and bingo halls in the current municipal by-laws not be advanced to 2002;

And further, that a program of public and operator education be undertaken prior to the third phase of by-law implementation in order to ensure a smooth transition on June 1, 2004;

And further, that a copy of the report of the Medical Officer of Health, dated December 21, 2001, titled "Smoke-Free By-law Committee Recommendations" be forwarded to the three area municipalities.

RECESS

Council recessed at 12:39 p.m.

Council reconvened at 1:27 p.m.

ROLL CALL

E. REPORTS AND COMMUNICATIONS

HO-A. Housing

HO-A1. Social Housing Reform Act (SHRA) - Devolution Update

RECOMMENDATION GC-6-2002:

That staff prepare a list of areas of concern with respect to the Provincial Regulations which affect the implementation of the Joint Local Transfer Plan, including the lack of flexibility afforded to Service Managers by the Regulations, the funding of long-term capital works required on the transferred properties and any areas not yet addressed through the Regulations;

And further, that a copy of this resolution and checklist be forwarded to the Minister of Municipal Affairs and Housing and all Provincial leadership candidates.

HO-A2. Homelessness Initiatives: Region of Peel Collaboration

Received

HO-B. Property

HO-B1. CMHC Financing - Homelessness Shelter Program

RECOMMENDATION GC-7-2002:

That staff be authorized to negotiate all necessary agreements with CMHC in order to receive a forgivable loan for $500,000 for the Regional shelter on Wilkinson Road in Brampton;

And further, that staff be authorized to bring forward the necessary debenture by-law, as required, to facilitate the issuance of a debenture as collateral for the proposed forgivable loan;

And further, that all necessary documents and agreements relating thereto or required by CMHC to complete this transaction be executed by the Regional Corporation's duly authorized signing officers;

And further, that staff be authorized to affix electronically the signatures of the Regional Corporation's duly authorized signing officers to those documents required for title registration purposes.

HO-B2. Peel Ownership Demonstration Project West Side of Cawthra Road, North of CNR Railway Line, City of Mississauga, Ward 1

RECOMMENDATION GC-8-2002:

That the lands legally described as Lots 124, 125, 126, 127, 128, 129, 130, 131 and 132 on Registered Plan B-19, save and except Parts 1, 2 and 3 on Reference Plan 43R-12562, City of Mississauga, Regional Municipality of Peel, and comprising some 3.95 acres (1.6 hectares) be declared surplus to the needs of the Regional Corporation;

RECOMMENDATION GC-9-2002:

That the lands legally described as Lots 124, 125, 126, 127, 128, 129, 130, 131 and 132 on Registered Plan B-19, save and except Parts 1, 2 and 3 on Reference Plan 43R-12562, City of Mississauga, Regional Municipality of Peel, and comprising some 3.95 acres (1.6 hectares) be listed for sale on the Toronto Real Estate Board's Multiple Listing Service for a List Price of $1,700,000 for 180 days;

And further, that the net proceeds from the sale be deposited in the Social Housing Reserve Fund (Cost Centre R1285, Account 19350) to be specifically designated for development purposes;

And further, that the required documents be executed by the Region's duly authorized signing officers;

And further, that staff be directed to report back to Regional Council for approval of any Offer to Purchase resulting from the Multiple Listing Service listing.

HO-C. COMMUNICATIONS

HO-C1. Emil Kolb, Chair, Region of Peel, Pat Mullin, Regional Councillor and Chair, Housing Committee, Paul Palleschi, Regional Councillor and President, Peel Living, Letter dated November 16, 2001 to the Minister of Municipal Affairs and Housing, Regarding Peel's New Role as Service Manager for Social Housing Programs in Peel and Issues Faced as the Demand for More Affordable Housing Continues

Received

HO-C2. Patti Redmond, Director, Social Housing Branch, Ministry of Municipal Affairs and Housing, Letter dated December 19, 2001, Providing Background and Status of the "Social Housing Investment Program" which was Introduced into the Social Housing Reform Act, 2000 (SHRA)

Received

HO-C3. Patti Redmond, Director, Social Housing Branch, Ministry of Municipal Affairs and Housing, Letter dated December 14, 2001, Regarding the Rent Supplement Homelessness Program

Received

HO-C4. Ken Whitbread, Manager, Niagara Escarpment Commission (NEC), Letter dated December 3, 2001, Providing Information Concerning the Adoption of the Radio and Telecommunications Protocol in the Area of the Niagara Escarpment Plan

Received

HO-C5. Chris Hodgson, Minister of Municipal Affairs and Housing, Letter dated January 3, 2002, Responding to Council's Resolution Number 2001-954 Regarding the Province's Role in the Federal Government's Proposal for a Jointly Funded Affordable Housing Program

Received

HO-C6. Tim Hudak, Minister of Tourism, Culture and Recreation, Letter dated December 27, 2001, Advising that the Region's Application to the SuperBuild Sports, Culture and Tourism Partnerships (SCTP) Has Been Approved to Receive Funding up to $20,450 towards the Peel Heritage Complex Enhanced Accessibility Project

Received

SOCIAL SERVICES

HS-A. Transhelp

HS-A1. Transhelp Fare Increase

RECOMMENDATION GC-10-2002:

That the Transhelp fare be increased to $2.25 per trip ($22.50 for ten trips prepaid) effective July 1, 2002.

HEALTH

HS-B. Health Planning

HS-B1. Community Health Centre

Received

HS-C. Healthy Lifestyles

HS-C1. Smoke-Free By-law Committee Recommendations

This item was dealt with earlier in the meeting

HS-D. COMMUNICATIONS

HS-D1. Jack Gibbons, Chair, Ontario Clean Air Alliance, Letter dated December 6, 2001, Regarding the Canada Environment Minister's Rejection of the Requests of the Region of Peel, 15 Other Municipalities and the Attorneys General of the State of New York and Connecticut for an Environmental Assessment of Ontario Power Generation's (OPG's) Proposal to Install Selective Catalytic Reduction (SCR) Units on Two of Nanticoke's Eight Coal-fired Boilers and on Two of Lambton's Four Coal-fired Boilers

Referred to Health for a response

HS-D2. John Baird, MPP, Minister of Community and Social Services, Letter dated November 19, 2001, Acknowledging the Region's Letter of October 5, 2001 Concerning the Financial Impact of the Management of the Federal Immigration System

Received

PW-A. Engineering and Construction

PW-A1. Mississauga Road Widening from Highway 401 to Highway 407 Including Reconstruction of the Interchange at Highway 401 and Mississauga Road, Project Number 00-4030 - City of Mississauga, Wards 6 and 9, and City of Brampton, Ward 6
Presentation by Damian Albanese, Director of Engineering and Construction, Public Works and Stephen Chiu, Manager, Transportation and Engineering, Giffels Associates Limited

Referred to the January 24, 2002 Regional Council meeting

PW-A2. Replacement of Snelgrove Bridge and Widening of Mayfield Road between Hurontario Street and Kennedy Road, Project Number 01-4830 - City of Brampton, Ward 2 and Town of Caledon, Ward 2

Received

PW-A3. Culvert Replacement under Ministry of Transportation (MTO) Contract 93-44, Airport Road at Highway 407 Interchange, Project Number 02-4870 - City of Brampton, Wards 9 and 10

RECOMMENDATION GC-11-2002:

That the Region of Peel pay the Ministry of Transportation (MTO) invoice in the amount of $186,592 as Peel's share of the cost for the replacement works on the existing Airport Road culvert carried out by the MTO under their Contract Number 93-44;

And further, that the Region's share of the cost in the amount of $186,592 be provided to Project Number 02-4870 from the Roads Capital Financing Stabilization Reserve;

And further, that the required documents be executed by the Region's duly authorized signing officers.

PW-A4. Intersection Safety Program to Reduce Red Light Running

RECOMMENDATION GC-12-2002:

That the Government of Ontario through the Ministry of Transportation (MTO) of Ontario be requested to extend Bill 102 for an additional two years, until November 20, 2004.

PW-A5. Sanitary Sewer Relining Works, Project Numbers 01-2290 and 02-2520, City of Mississauga - Wards 1, 2 and 7

RECOMMENDATION GC-13-2002:

That staff be authorized to extend the contract with Insituform Technologies Limited for additional sewer relining works in the amount of $869,810 under Project Number 01-2290 and for additional sewer relining works in the amount of $1,232,000 under Project Number 02-2520, subject to approval of the 2002 Capital Budget;

And further, that the required documents be executed by the Region's duly authorized signing officers.

PW-B. Operations and Maintenance

PW-B1. International Children's Conference on the Environment - Canada 2002

RECOMMENDATION GC-14-2002:

That the Region of Peel sponsor three child delegates and one adult chaperone to attend the Canadian-hosted International Children's Conference on the Environment (ICC) in May 2002;

And further, that the Region of Peel send an employee to ICC to make a presentation to the children and adult delegates on the successes of our Peel Water Education Program, including the Peel Children's Water Festival.

PW-C. Water and Wastewater Treatment

PW-C1. Sanitary Sewer Surcharge Letter of Credit

Withdrawn

PW-D. Waste Management

PW-D1. Waste Collection Pilot Projects for the Cities of Mississauga, Brampton and the Town of Caledon

Received

PW-D2. Minutes of the Waste Management Subcommittee Meeting held on December 11, 2001

1. Declarations of Conflicts of Interest

2. Approval of Agenda

RECOMMENDATION WM-14-2001:

That the agenda for the December 11, 2001, Waste Management Subcommittee meeting be approved.

3. Delegations

4. Waste Management Updates

a. Waste Collection Pilot Projects for Mississauga, Brampton and Caledon

Received

Staff advised that the pilot project in Caledon was to be done differently than in Brampton and Mississauga in that organics would be collected weekly with bi-weekly garbage collection. Diapers will be collected weekly. The Caledon Pilot Project, in Bolton would be from April to October, while the Brampton and Mississauga Projects would be for a full year. The project in Brampton is to be in Councillor Bissell's ward, while the project in Mississauga is to be in Councillor Carlson's ward.

Councillor Harker requested that communication to residents on the pilot project in Bolton be provided to him prior to being released. He further requested that the pilot project continue as practice should it prove successful during the first six months.

Councillors requested that staff hold an open house or public meeting in each area prior to commencement of the pilot project and have consideration for residents who do not speak English in the communication plan. Councillor Saito requested that staff include EcoSource Mississauga, Brampton Clean City Committee and Citizens for an Environmentally Clean Caledon in the promotion of public meetings and in working with residents to ensure success of the pilots. Councillor Prentice requested that the specific areas chosen for the pilot projects be a representative sample of residents of Peel.

Councillor Harker suggested that the pilot projects be identified as "First Phase" rather than "pilot" to promote compliance.

Councillors discussed the type of bag to be used as an insert for the organic bins in the pilot project. Councillor Prentice emphasized that a large bag would not be necessary for some residents. Andrew Pollock, Director of Waste Management, indicated that the bags would need to be picked up weekly regardless of the amount of waste in the bag. Councillors further discussed the challenge of encouraging residents who live in townhouses to use new Waste Management programs as a result of space issues.

b. Request for Proposals Process to Acquire Plant and Equipment to Process Region Wide Organics

Received

Andrew Pollock, Director of Waste Management, provided an overview of the report indicating that the process had been separated in two; technology selection will be dealt with apart from the tender for the facility.

Councillor Morrison requested that staff look into a Ridgetown type operation and partnering with the farm community. She further requested that a representative from Ridgetown be requested to speak at a future Waste Management Subcommittee Meeting.

Councillors discussed the presentation of this report to a future General Committee meeting. Councillor Saito requested that staff amend the title of the report and refine the chart on 4b-3 to focus more on the type of technology for selection and the results of the pilot project. Councillor Bissell suggested that staff involve one Councillor from each area municipality on the RFP committee.

Councillor Prentice requested further analysis on use of the land in Caledon surrounding the Herhoff facility.

Councillor Sinclair indicated the ownership of the land should be resolved. It is currently owned by the Town of Caledon.

Additional Item

"Debagger" Tour in Newmarket

Councillor Bissell requested staff to organize a tour of CCI 'debagger' facilities in Newmarket for interested members of the Waste Management Subcommittee.

Additional Item

Tour of Waste Management Facilities in Kentucky

Andrew Pollock, Director of Waste Management, provided an update on a recent tour of Waste Management Facilities in Kentucky.

The facility ignites gases produced to provide hot air for use as an energy source. From his observation the facility does not produce airborne particulate. A report will be presented at a future meeting regarding this facility once environmental test results are complete.

Additional Item

Three Bag Limit Communication Plan

Staff provided material to be distributed to residents on the commencement of the enforcement of the three bag limit program.

Councillors requested that the communication items include more information about the application of the program with regard to basement apartments. Councillor Prentice requested that it be expressed clearly that the limit is three bags per single family home. Councillor Bissell suggested that there be a question on this issue in the "Frequently Asked Questions" section of the literature.

5. Communications

Additional Item

PW-D3. Confidentiality Agreement Related to the KMS Peel 6th Line Negotiations

RECOMMENDATION GC-15-2002:

That staff be authorized to enter a "Confidentiality Non-Circumvention and Non-Disclosure Agreement" with KMS Energy Inc. and KMS Peel Inc., as outlined in Appendix 1 of the report of the Commissioner of Public Works, dated January 14, 2002, titled "Confidentiality Agreement Related to the KMS Peel 6th Line Negotiations", in relation to the possible expansion of the KMS Peel Energy from Waste Facility to include a 6th line.

PW-E. COMMUNICATIONS

PW-E1. Ulli S. Watkiss, City Clerk, City of Toronto, Letter dated December 10, 2001, Requesting the Minister of Environment to Amend Bill 90, Ontario's Waste Diversion Act

RECOMMENDATION GC-16-2002:

That Regional Council advise the Ontario Minister of the Environment that:

(1) The Region of Peel strongly supports Bill 90, the Waste Diversion Act, and urges the Provincial Government to ensure swift passage of the Bill in the Spring session of the Provincial Legislature; and

(2) Once Waste Diversion Ontario (WDO) is established under the Waste Diversion Act, the Minister is requested to act quickly to broaden the mandate of the WDO to include brand owner responsibility for municipal litter abatement programs by providing full funding for municipal litter abatement programs and by implementing deposit return programs.

RECOMMENDATION GC-17-2002:

That the Waste Management Subcommittee pursue contributions from the private sector to hire students to clean up litter in the Region of Peel;

And further, that the area municipal mayors prepare a letter in support of this motion.

PW-E2. David Bruno, Waste Control Officer, Landfill Operations, Waste Management Division, Region of Peel, Letter dated December 19, 2001, Informing the Ministry of Environment (MOE) of Solutions to an Odour Complaint by the St. Valentine School Filed on Monday, December 13, 2001

Received

PW-E3. Cathy Fraser, Resident, City of Brampton, Letter dated December 22, 2001, Commending the Outstanding Measures Taken During the Region of Peel's Environmental Assessment (EA) of Mississauga Road (Huttonville) in the City of Brampton

Received

Regional Council thanked Damian Albanese, Director, Engineering and Construction, Philip Rowe, Supervisor, Project Planning & Studies and other Regional staff for their extraordinary and professional work in conducting the environmental assessment process of Mississauga Road.

CORPORATE SERVICES

MA-A. Legal Services

MA-A1. Municipal Authority and the Supreme Court Decision in 114957 Canada Ltée (Spraytech, Société d'arrosage) v. the Town of Hudson

Received

MA-A2. Mutual Assistance Agreements

RECOMMENDATION GC-18-2002:

That the Chief Administrative Officer (CAO) complete separate Mutual Assistance Agreements between the Regional Municipality of Peel and such other municipalities as the CAO deems appropriate, on substantially the same terms and conditions as those set out in the agreement attached as Appendix "1" to the report of the Commissioner of Corporate Services and Regional Solicitor, dated January 3, 2002, titled "Mutual Assistance Agreements".

MA-B. Ambulance and Emergency Programs

MA-B1. Minutes of the Emergency and Protective Services Committee meeting held on December 6, 2001

1. Declarations of Conflicts of Interest

2. Approval of Agenda

RECOMMENDATION EPSC-12-2001:

That the agenda for the December 6, 2001, Emergency and Protective Services Committee meeting, be approved.

Item 6 was dealt with.

6. Schedule of Future Meetings

Councillor Palleschi reminded interested parties that were present of the 2002 Emergency and Protective Services meeting schedule. Councillor Seglins requested that the first meeting of the year, on February 21, 2001 be moved from the morning to the afternoon, if possible. Staff were requested to investigate and advise accordingly of any changes to the schedule.

Item 4a was dealt with.

4. Emergency Programs

a) Defibrillators in Public Facilities (Oral)
Remarks by Dr. Sheldon Cheskes, Director, Base Hospital Program, William Osler Healthcare Centre, Brampton Memorial Campus

Received

RECOMMENDATION EPSC-13-2001:

That staff in consultation with the Medical Director of Peel Base Hospital prepare a report recommending options and/or a proposal for a Public Access Defibrillation Program for the Region of Peel, including possible delivery models and financial implications.

3. Peel Regional Ambulance Services

a) Ambulance Coverage at Civic Events

Received

b) Highlights of Paramedic Week

RECOMMENDATION EPSC-14-2001:

That the management and staff of Superior EMS and Dufferin-Caledon Ambulance Service be thanked for the assistance they provided in making Paramedic Week a success in the Region of Peel.

c) Statistical Information

Received

d) Ambulance Program Budget Pressures

RECOMMENDATION EPSC-15-2001:

That the 2002 Current and Capital budget submission for Peel Regional Ambulance Services reflect the funding necessary to permit up to 4,380 additional service hours (annualized) to be implemented approximately half way through the year to meet increased demand for service;

And further, that the 2002 Current and Capital budget submission for Peel Regional Ambulance Services reflect the funding necessary to permit advanced care paramedic upgrade training for approximately 30 paramedics;

And further, that the Minister of Health and Long Term Care be advised that it is absolutely necessary for Peel to receive the full amount of its requested base funding and enhanced funding to meet the dramatic increase in service levels required as a result of hospital emergency room delays;

And further, that the Minister be requested to take immediate action to reduce hospital emergency room delays for Ambulance Services by:

(i) establishing emergency room protocols that require emergency room clearance by ambulance crews be given priority by hospital staff; and

(ii) providing special funding to hospitals for emergency room services to reduce ambulance crew waiting time to 30 minutes average.

Councillor Mullin requested that the Regional Chair meet with the Minister of Health and Long Term Care to discuss issues relating to the effect of emergency room delays on ambulance response times, as well as the status of the subsidy from the Ministry for Peel Regional Ambulance Services.

4. Emergency Programs

a) Defibrillators in Public Facilities (Oral)
Remarks by Dr. Sheldon Cheskes, Director, Base Hospital Program, William Osler Healthcare Centre, Brampton Memorial Campus

This item was dealt with earlier in the meeting

b) Emergency Preparedness Courses

Received

c) Approved Staffing for 9-1-1 Emergency Number Service

RECOMMENDATION EPSC-16-2001:

That the chargeback for 9-1-1 operations from Peel Regional Police for the funding of twenty 9-1-1 call-taker positions contained with the 2002 budget submission of the Department of Corporate Services be approved subject to Council approval of the Region's current budget for 2002.

d) Funding for Police Operated 9-1-1 Systems

Received

Item 5d was dealt with.

5. Police Services Board Protocol

d) Communication: Frederick Biro, Executive Director, Peel Police Services Board (PPSB), Letter dated December 5, 2001 Regarding Peel Regional Police Communications Centre - Staffing Model

Received

Councillor Palleschi indicated that the Regional Chair had asked him to request that Peel Regional Police Communications provide a staffing model demonstrating information on workload demands and variations to hours in the day.

e) Merger of EMS Advisory Committee with Emergency and Protective Services Committee

RECOMMENDATION EPSC-17-2001:

That the Emergency and Protective Services Committee (EPSC) assume the role of the Emergency Medical Services Advisory Committee (EMSAC) by inviting the stakeholders who have been identified for participation in the EMSAC to participate in special meetings of the EPSC called for that purpose;

And further, that Resolution 1999-1229 passed on October 21, 1999 in so far as it relates to the establishment of a separate Land Ambulance Advisory Committee be rescinded.

f) Anti-Terrorist Legislation (Bill C-36)

Received

g) Recent Region of Peel Emergency Preparedness Initiatives

Received

Councillor Palleschi requested that Peel Regional Police and the three Fire Departments in the Region provide the Committee with information on their policies and guidelines regarding who they deal with on a municipal level during emergency situations, and advise who they believe the Region should deal with in their respective organizations.

h) News Release: From the Association of Municipalities of Ontario (AMO), dated November 19, 2001, Regarding Canadian Radio-television and Telecommunications Commission (CRTC) Approved Bell's Application to phase out the Bell Neutral Answer Service (BNAS) by February 2003

Received

i) Communication: Superintendent Paul Tetzlaff, Information Services, Peel Regional Police, Letter dated November 22, 2001, Regarding Emergency Communications Review and Peel Regional Police Communications Centre Staffing Model

Deferred to the February 21, 2002 Meeting of the Emergency and Protective Services Committee

Staff was requested to compile all responses to the report of the Commissioner of Corporate Services and Regional Solicitor, dated August 28, 2001, titled "Emergency Communications Review" which was dealt with at the September 18, 2001 meeting and present the responses at the February 21, 2001 meeting of the Emergency and Protective Services Committee.

6. Police Services Board Protocol

a) Communication: Bill Winegard, Chief Administrative Officer, Town of Caledon, Letter dated October 16, 2001, Regarding Traffic Safety in Caledon: Meeting on November 9

Received

b) Communication: Bill Winegard, Chief Administrative Officer, Town of Caledon, Letter dated October 12, 2001, Regarding Caledon Hydro Building, Mill Street Bolton

Received

c) Communication: Frederick Biro, Executive Director, Peel Police Services Board (PPSB), Letter dated November 6, 2001, Responding to a Letter from the Emergency and Protective Services Committee Regarding Police Services in Peel

Received

d) Communication: Frederick Biro, Executive Director, Peel Police Services Board (PPSB), Letter dated December 5, 2001 Regarding Peel Regional Police Communications Centre - Staffing Model

This item was dealt with earlier in the meeting

7. Schedule of Future Meetings

This item was dealt with earlier in the meeting

8. Other Business

FINANCE

MA-C. Internal Audit

MA-C1. Minutes of the Audit Subcommittee meeting held on December 6, 2001

1. Declarations of Conflict of Interest

2. Approval of Agenda

RECOMMENDATION ASC-13-2001:

That the agenda for the December 6, 2001, Audit Subcommittee meeting be approved.

Councillor Whitehead thanked Joseph Pennachetti, Treasurer and Commissioner of Finance for his leadership within the Audit Subcommittee. Joseph Pennachetti will be leaving the Region of Peel after accepting the position of Chief Financial Officer (CFO) with the City of Toronto.

3. Reports

a) KPMG Audit Planning Memorandum for the Year Ending December 31, 2001

Received

b) KPMG Letter of Independence

Received

c) Follow-up Audit Report - Review of Public Works and Purchasing Procurement Practices

Received

d) Review of Procurement Practices in Property Services

Received

e) Audit of the Property Services Division - Review of the Work Order System

Received

f) General Accounts Receivable - Vailtech System Audit

Received

Councillor Gyles requested that staff keep him apprised of all correspondence to companies within the City of Mississauga - Ward 5, having difficulties in meeting Peel's Sanitary Sewer Discharge By-law requirements.

g) Investment Portfolio Update

Received

Joseph Pennachetti, Treasurer and Commissioner of Finance thanked the Councillors and staff of the Audit Subcommittee for their hard work and professionalism over the years.

4. Schedule of Future Meetings

a) Internal Audits in Progress (Oral)
Remarks by L. Hawes, Director, Internal Audit

Received

5. Other Business

MA-D. Corporate Finance

MA-D1. 2002 Interim Property Tax Requisition By-Law

RECOMMENDATION GC-19-2002:

That the 2002 interim requisition be approved at a sum not to exceed 50% of the 2001 general tax levy for the Cities of Mississauga, Brampton and the Town of Caledon;

And further, that the necessary by-law be presented to Regional Council.

MA-D2. 2002 Temporary Borrowing By-Law to Meet Current Expenditures

RECOMMENDATION GC-20-2002:

That the necessary by-law be presented authorizing the temporary borrowing of monies to meet 2002 current expenditures pending receipt of revenues in accordance with Section 110 of the Regional Municipalities Act, R.S.O., 1990, Chapter R.8, as amended.

MA-D3. Hospital Capital Program - Regional Funding

RECOMMENDATION GC-21-2002:

That in accordance with Regional Council resolution 1999-641, the following capital projects be authorized:

Capital Project	Project Number	Budget Amount
William Osler Hospital Expansion	00-5055	$24,464,868
Credit Valley Hospital Expansion	00-5050	$24,464,868

And further, that funding be made available from the existing Hospital Reserve Account R1150 inclusive of future interest earnings;

And further, that staff be authorized to provide cash flow arrangements with each of the Hospitals in accordance with Provincial approvals and Council policy.

MA-D4. Investment Management Support - Town of Caledon and the United Way of Peel Region

RECOMMENDATION GC-22-2002:

That the Region of Peel facilitate the provision of investment services for the Town of Caledon and the United Way of Peel;

And further, that the required documents be executed by the Regional Corporation's duly authorized signing officers.

M-E. Information Technology Services

MA-E1. Desktop and Notebook Computers - Contract Award

RECOMMENDATION GC-23-2002:

That the Region enter into a contract with Hypertec Systems Inc. for the purchase of Hewlett Packard desktop computers, IBM notebook computers and associated peripheral equipment for the Region of Peel, Peel Regional Police and Peel Living, for an estimated total amount of $6,231,000 including all applicable taxes, based on the response of Hypertec Systems Inc. to Request for Proposal 2001-359P;

And further, that capital funding in the amount of $6,231,000 be authorized for capital project #02-7545 Desktop and Notebook Replacement, to be funded as follows:

Client Computer Reserve - R2311	$ 2,631,000
Working Funds - General Government - R1250	$ 3,600,000

And further, that the Region establish Hewlett Packard and IBM as standard product lines for the next three years for desktop and notebook computers respectively, subject to satisfactory performance and competitive pricing on existing and future products;

And further, that Hypertec Systems Inc. be established as the Region's vendor of record for purchase of additional personal computers, peripheral devices and associated installation and support services, as required for the duration of the contract;

And further, that the Region exercise its buy-out option for some or all existing computers for the purpose of making them available for sale to Region of Peel Programs, Region of Peel and Peel Living employees, or charitable organizations within the Region at a price that fully recovers the Region's buy-out and administrative costs for the sale.

MA-F. COMMUNICATIONS

MA-F1. News Release: From the Association of Municipalities of Ontario (AMO), dated December 19, 2001, Regarding the Signing of the Province-AMO Memorandum of Understanding

Received

MA-F2. David Young, MPP, Attorney General, Minister Responsible for Native Affairs, Letter dated November 26, 2001, Regarding an Update on the Video Remand Project at the Maplehurst Correctional Complex

Received

MA-F3. Chris Hodgson, MPP, Minister of Municipal Affairs and Housing, Letter dated December 10, 2001, Regarding the Formal Requirements for Year 2 of the Municipal Performance Measurement Program

Received

MA-F4. Russ Kuykendall, Director of Communications, Ontario Crime Control Commission (OCCC), Letter dated December 18, 2001, Regarding Nominations for Awards of Excellence in Crime Control

Referred to Corporate Services for a report to the January 24, 2002 Regional Council meeting

MA-F5. Robert Runciman, MPP, Minister of Economic Development and Trade, Letter dated December 20, 2001, Regarding the New Website for the Community and Economic Development Resource (CEDR)

Received

MA-F6. Chris Hodgson, MPP, Minister of Municipal Affairs and Housing, Letter dated December 19, 2001, Regarding the Municipal Freedom of Information Act Granting Municipalities the Legal Authority to Restrict Access to Records which would Endanger the Security of a Building or Represent Serious Threat to the Health or Safety of an Individual

Received

MA-F7. News Release: From the Association of Municipalities of Ontario (AMO), dated January 7, 2002 Regarding Provincial Transit Funding Expressions of Interest

Received

PL-A. Administration

PL-A1. Location of the 2002 Peel Children's Water Festival

Received

PL-B. Planning Policy and Research

PL-B1. The Regional Official Plan (ROP)

This item was dealt with earlier in the meeting

PL-C. COMMUNICATIONS

PL-C1. Minutes of the Peel Agricultural Advisory Working Group (PAAWG) held on December 4, 2001

Received

PL-C2. Len Mikulich, City Clerk, City of Brampton, Letter dated December 18, 2001, Regarding City of Brampton Submission - Prime Minister's Caucus Task Force on Urban Issues

Received

PL-C3. Len Mikulich, City Clerk, City of Brampton, Letter dated December 18, 2001, Regarding City of Brampton Submission, Smart Growth Management Councils - Response to Provincial Consultation

Received

F. OTHER BUSINESS

a) Petition concerning the Need for a Safe Crossing on the South Hill in Caledon East on Airport Road

Referred to Public Works

b) Motion regarding the Smart Growth Councils for the "Golden Horseshoe" area

RECOMMENDATION GC-24-2002:

Whereas the Province of Ontario has announced the creation of Smart Growth Councils;

And whereas, these Councils have been defined as being made up of municipal elected representatives, provincial representatives and private sector representatives;

And whereas, these Smart Growth Councils will be dealing with the growth of the "Golden Horseshoe" area, GTA wide transportation issues and potentially other policies that affect the various municipalities within the greater GTA;

Therefore, be it resolved that the majority of the members of the Smart Growth Council for the "Golden Horseshoe" area be elected municipal representatives.

c) Motion regarding Peel's participation in a Legal Challenge Against the Greater Toronto Airports Authority (GTAA)

RECOMMENDATION GC-25-2002:

That Regional staff meet with City of Mississauga staff to discuss reimbursement of 47% of the legal costs incurred in a legal challenge against the Greater Toronto Airports Authority (GTAA).

G. IN CAMERA MATTERS
Chaired by Regional Chair E. Kolb

Waste Management Subcommittee

WMSC-2001-7 -

Waste Management Subcommittee In Camera Minutes Meeting held December 11, 2001

G1. A proposed or pending acquisition of land for municipal purposes

ADJOURNMENT

The meeting adjourned at 3:07 p.m.