The Regional General Committee met on June 13, 2002 at 9:39 a.m. in the Council Chambers, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.

Acting Regional Chair G. Carlson presided.

A. ROLL CALL

Councillor Miles arrived at 9:41 a.m.
Councillor Harker arrived at 9:44 a.m.

B. DECLARATIONS OF CONFLICTS OF INTEREST

C. APPROVAL OF AGENDA

RECOMMENDATION GC-123-2002:

That the agenda for the June 13, 2002, General Committee meeting be approved.

D. DELEGATIONS/PRESENTATIONS

D1. John Huether, Executive Director and Alf Blayney, Member of the Board of Directors, Children's Aid Society of the Region of Peel Providing an Update on Peel Children's Aid

Received

Alf Blayney provided committee members with an update on the activities of the Region of Peel Children's Aid Society. He advised that ongoing discussions with the Ministry of Community, Family and Children's Services are underway to seek support in securing a single service centre.

He also advised that a foundation is being created to support the expanding needs of the organization and added that the purpose will be to raise funds for the capital needs of the Society.

Alf Blayney acknowledged the retirement of John Huether and thanked him for his leadership in the community and dedication to the organization over the past 15 years.

E. REPORTS AND COMMUNICATIONS

Chaired by Councillor R. Whitehead

EXECUTIVE OFFICE

MA-A. Chief Administrative Officer

MA-A1. Summary of Prime Minister's Caucus Task Force on Urban Issues Interim Report

RECOMMENDATION GC-124-2002:

That Regional staff prepare a response to the recommendations of the Prime Minister's Caucus Task Force on Urban Issues interim report, including a request that the Task Force engage in further dialogue and consultation before the final report is released;

And further, that copies of the report of the Chief Administrative Officer dated June 5, 2002, titled, "Summary of Prime Minister's Caucus Task Force on Urban Issues Interim Report," be forwarded to Region of Peel MPs.

FINANCE

MA-B. Internal Audit

MA-B1. Report of the Audit Subcommittee meeting (ASC-2002-2) held on May 30, 2002

1. DECLARATIONS OF CONFLICTS OF INTEREST

2. APPROVAL OF AGENDA

RECOMMENDATION ASC-4-2002:

That the agenda for May 30, 2002, Audit Subcommittee meeting be approved.

3. DELEGATIONS/PRESENTATIONS

4. REPORTS

a) 2001 Region of Peel Consolidated Financial Statements Presentation by Dave Bingham, Director, Financial Services

Received

b) External Audit Management Letters 2001 and 2000

RECOMMENDATION ASC-5-2002:

That staff report back to the Audit Subcommittee on observations and recommendations related to contract management as identified in the 2001 External Audit Management Letter.

c) Internal Audit Business Plan 2002 to 2004

RECOMMENDATION ASC-6-2002:

That the Internal Audit division staff be supported in the initiatives contained in their 2002 to 2004 Internal Audit Business Plan by the members of the Audit Subcommittee.

5. SCHEDULE OF FUTURE MEETINGS

RECOMMENDATION ASC-7-2002:

That staff report back to the Audit Subcommittee at their next meeting on June 20, 2002 regarding the schedule of future meetings.

6. OTHER BUSINESS

MA-C. Corporate Finance

MA-C1. Municipal Performance Measurement Program (MPMP) Year 2

RECOMMENDATION GC-125-2002:

That the report of the Chief Administrative Officer and Acting Treasurer and Commissioner of Finance, dated May 30, 2002, titled "Municipal Performance Measurement Program (MPMP) Year 2" be referred back to staff for further dialogue and input from the area municipalities;

And further, that Regional Council request the Province of Ontario to prepare a report summarizing the results of the 2000 and 2001 Performance Measurement Program and to provide the report as public information.

MA-C2. Insurance Coverage 2002-2003

RECOMMENDATION GC-126-2002:

That the provision of insurance coverage be awarded to Frank Cowan Company Limited in a total amount of $564,645 for the term of insurance from July 1, 2002 to July 1, 2003, exclusive of applicable taxes;

And further, that the required documentation be executed by the Region's duly authorized signing officers.

MA-C3. Development Charges By-law Update

RECOMMENDATION GC-127-2002:

That staff be authorized to retain the services of C.N. Watson and Associates as required to facilitate and expedite the new development charges by-law with an initial procurement authority of $50,000 to be funded from the development charge update project number 02-7602;

And further, that staff be authorized to negotiate with The Urban Development Institute (UDI) and The Greater Toronto Homebuilders Association (GTHBA) to extend the term of the GO Transit Service Development Charges by-law;

And further, that staff be directed to provide regular process updates to Council;

And further, that the required documents be executed by the Regional Corporation's duly authorized signing officers.

MA-D. Financial Services

MA-D1. External Audit Services - 2002 to 2006

RECOMMENDATION GC-128-2002:

That Request for Proposal Number 2002-075P be awarded to KPMG LLP in the total amount of $600,778 including applicable taxes, for the provision of the Region of Peel External Audit Services for a five year period.

MA-D2. 2002 Triannual Financial Report - April

Received

MA-E. COMMUNICATIONS

MA-E1. Bob Fowler, Secretary, Ontario Property and Environmental Rights Alliance (OPERA), Letter dated April 16, 2002, Regarding the Conservation Land Tax Incentive Program (CLTIP)

Received

MA-E2. Chris Hodgson, MPP, Minister of Municipal Affairs and Housing, Letter dated May 14, 2002, Providing a Copy of the Summary of Consultations of the Five-Year Review of the Provincial Policy Statement (PPS)

Received

MA-E3. Pete Tartline, Deputy Secretary of Administration, Pennsylvania Department of Transportation, Letter dated May 6, 2002, Thanking Yvonne Holland, Director of Property Services for Attending their Annual Facilities Conference in State College Pennsylvania

Received

MA-E4. Greater Toronto Airports Authority (GTAA) Providing the Biannual Report to the Council of the Regional Municipality of Peel, June 2002

Received

RECESS

General Committee recessed at 10:59 a.m.
General Committee reconvened at 11:07 a.m.

ROLL CALL

Chaired by Councillor P. Saito

PL-A. Planning Policy and Research

PL-A1. Implementing the Oak Ridges Moraine Conservation Plan, Regional Official Plan Conformity

RECOMMENDATION GC-129-2002:

That the proposed timetable for the preparation of a Regional Official Plan Amendment (ROPA) to bring Peel's Official Plan (OP) into conformity with the Oak Ridges Moraine (ORM) Conservation Plan, be endorsed;

And further, that the report of the Commissioner of Planning dated, May 29, 2002 titled, "Implementing the Oak Ridges Moraine Conservation Plan Regional Official Plan Conformity" be forwarded to the Province of Ontario as the Region of Peel's intended timetable for bringing the Peel Official Plan (ROP) into conformity;

And further, that the Province of Ontario be requested to allocate sufficient funding to assist municipalities in implementing the requirements of the Oak Ridges Moraine (ORM) Conservation Plan;

And further, that a copy of the subject report be forwarded to the area municipalities in Peel Region, the Region's of York, Durham, and Halton, adjacent area municipalities, counties, and conservation authorities, and other interested parties for their information.

PL-A2. Phase 2 - York/Peel/Durham Groundwater Management Strategy Study - Status Update

RECOMMENDATION GC-130-2002:

That Regional Council receive the report of the Commissioner of Planning and the Commissioner of Public Works, dated May 29, 2002, titled "Phase 2- York/Peel/Durham Groundwater Management Strategy Study - Status Update";

And further, that Regional Council continue to support the tri-regional initiative and the York/Peel/Durham (YPD) Groundwater Management Strategy Study to investigate and carry out joint technical work and policy development for groundwater management;

And further, that the subject report be forwarded to the local municipalities for their information;

And further, that Regional Council direct staff to encourage the Province to continue to financially support the efforts of the YPD Groundwater Management Strategy Study.

PL-B. Transportation Planning Division

PL-B1. Report on the West-Central Peel Transportation Study

RECOMMENDATION GC-131-2002:

That the report of the Commissioner of Planning and the Commissioner of Public Works, dated May 29, 2002, titled "Report on the West-Central Peel Transportation Study", and the suggested amendments thereto, be referred back to staff to revise and prioritize the recommendations contained in the report.

RECOMMENDATION GC-132-2002:

That the document titled "West-Central Peel Transportation Study 2002" be referred to the area municipal Councils and staff for review and comment.

PL-C. COMMUNICATIONS

PL-C1. News Release: From the Association of Municipalities of Ontario (AMO), dated May 29, 2002, Announcing AMO's Success in Convincing the Provincial Government on the Proposed Hydro Bill to Keep the Transmission Corridors in Public Hands

Received

PL-C2. Hazel McCallion, Mayor, City of Mississauga, Providing a copy of her letter dated May 13, 2002 to the Minister of Transportation of Ontario (MTO) about the Additional Toll Lanes on Highway 403 through the City of Mississauga

Received

PL-C3. Office of the City Clerk, Corporate Services Department, City of Mississauga, dated May 16, 2002, Regarding the Adoption of the City's Resolution (0128-2002) Requesting the Government of Ontario to Review the Role of the Ontario Municipal Board (OMB) in the Matters of Provincial Policy and Approval of Official Plans

Received

Chaired by Councillor P. Mullin

HO-A. Housing

HO-A1. Social Housing Reform Act (SHRA) - Divestment of Residential Property Procedure and Interim Overhoused Transfer Procedure

Received

HO-A2. Social Housing Reform Act (SHRA) - Fluctuating Employment Income

RECOMMENDATION GC-133-2002:

That Council approve the administrative procedures as set out in Appendix I of the report of the Commissioner of Housing and Property and General Manager, Peel Living, May 14, 2002, titled "Social Housing Reform Act (SHRA) - Fluctuating Employment Income".

HO-A3. Peel Regional Housing Corporation (PRHC) - Resolutions in Lieu of Annual General Meeting of the Shareholders

RECOMMENDATION GC-134-2002:

That the Regional Corporation, in its capacity as sole shareholder of Peel Regional Housing Corporation (PRHC), consent in writing to the resolutions attached in Appendix 1 to the Report of the Commissioner of Housing and Property and General Manager of Peel Living and the Commissioner of Corporate Services and Regional Solicitor, dated June 5, 2002, titled Peel Regional Housing Corporation - Resolutions in Lieu of Annual General Meeting of Shareholders;

And further, that the required documents be executed by the Regional Corporation's duly authorized signing officers.

HO-A4. New Affordable Housing Development

RECOMMENDATION GC-135-2002:

That the report of the Commissioner of Housing and Property and General Manager of Peel Living, dated June 5, 2002, titled "New Affordable Housing Development" be referred to the June 20, 2002 Regional Council meeting to allow staff to review potential funding impacts on reserves.

HO-B. Property

HO-B1. Proposed Reciprocal License Agreement Between the Greater Toronto Transit Authority (Go Transit) and the Regional Municipality of Peel, Bus Loop and Access at the Meadowvale Water Tower Site - City of Mississauga, Ward 9

RECOMMENDATION GC-136-2002:

That The Regional Municipality of Peel enter into a Reciprocal License Agreement dated May 24, 2002 with the Greater Toronto Transit Authority (GO Transit) to permit GO Transit to construct, maintain and operate a bus loop around the Meadowvale Water Tower and to provide the Region with additional access to the Meadowvale Water Tower site, in the City of Mississauga;

And further, that Regional staff continue to meet with the City of Mississauga and GO Transit staff to prepare an amendment to the agreement, prior to the implementation date, to include use of the bus loop by Mississauga Transit.

HO-C. COMMUNICATIONS

HO-C1. Ann Mulvale, President, Association of Municipalities of Ontario (AMO), Letter dated May 30, 2002, Providing Information to the Minister of Municipal Affairs and Housing Regarding the May 23, 2002 Meeting of AMO's Affordable Housing and Homelessness Task Force

Received

HO-C2. News Release: From the Association of Municipalities of Ontario (AMO), dated May 31, 2002, Regarding the Governments of Canada and Ontario Signing an Affordable Housing Program Agreement which with Municipal and Other Partners will Provide $489.42 Million over the Next Five years to Help Increase the Supply of Affordable Housing in the Province

Received

RECESS

General Committee recessed at 12:28 p.m.
General Committee reconvened at 1:05 p.m.

Chaired by Councillor R. Begley

Councillor Begley arrived at 1:09 p.m.
Councillor Whitehead arrived at 1:11 p.m.
Councillor Sinclair arrived at 1:18 p.m.

HS-A. INTERDEPARTMENTAL

HS-A1. Region of Peel - 2001 Emergency Shelters and New Shelter Initiatives Annual Report Presentation by Janet Menard, Director, Ontario Works and David Szwarc, Commissioner of Social Services

Received

Regional Chair E. Kolb assumed the Chair.

Councillor DiMarco departed at 1:49 p.m.

HEALTH

HS-B. Environmental Health

HS-B1. Tobacco Sales to Minors - "Not to Kids" New Initiative Received HS-C. Health Planning HS-C1. Peel Health Volunteer Resources 2001

Received

HS-D. Healthy Lifestyles

HS-D1. The Safe Community for Children Campaign

Received

SOCIAL SERVICES

HS-E. Children's Services

HS-E1. Commission on Early Learning and Child Care for the City of Toronto

RECOMMENDATION GC-137-2002:

That the Regional Chair write to the Minister of Community, Family and Children's Services requesting that future Early Childhood Development Initiative funding from the Federal Government be used to support the full range of early learning and development priorities including subsidized child care services.

HS-F. Ontario Works in Peel

HS-F1. National Child Benefit Reinvestment Strategy - 2002

RECOMMENDATION GC-138-2002:

That Regional Council approve Peel's 2002 reinvestment strategy for the National Child Benefit to agencies as outlined in the report of the Commissioner of Social Services, dated May 27, 2002, titled "National Child Benefit Reinvestment Strategy - 2002" totalling $1,500,000;

And further, that a copy of the subject report be forwarded to the Ministry of Community, Family and Children's Services.

HS-F2. Korean Delegation to Ontario Works in Peel

Received

HS-G. COMMUNICATIONS

HS-G1. News Release: From the Association of Municipalities of Ontario (AMO), dated May 31, 2002, Outlining the Municipal Concerns Regarding the Future of Health Care to Commissioner Romanow and the Commission on the Future of Health Care in Canada

Received

Additional Item

Mayor McCallion presented the Regional Chair with the City of Mississauga's Waterfront Festival Poster and Book and a "Don't Be A Litter Bug" Campaign Poster. The Festival runs from June 14-16, 2002 and takes place in Port Credit Memorial Park on the banks of the Credit River.

Chaired by Councillor M. Morrison

Councillor McCallion departed at 1:55 p.m.

PW-A. Engineering and Construction

PW-A1. Local Improvement Project, Proposed Construction of a Noise Attenuation Wall on Derry Road West, Project 02-4520 - City of Mississauga, Ward 9

Referred back to Public Works staff

PW-A2. Intersection Safety Program to Reduce Red-Light Running in the Region of Peel

RECOMMENDATION GC-139-2002:

That the Intersection Safety Program to Reduce Red-Light Running Project to operate red-light camera systems for a third year (November 2002 - November 2003) at an estimated expenditure of $300,000 be extended;

And further, that funding for this extension be provided from Capital Project 02-4455;

And further, that all required documents relating thereto or required to complete necessary transactions be executed by the Regional Corporation's duly authorized signing officers;

And further, that staff negotiate the cost of operation and maintenance of red light camera systems for a fourth year.

PW-A3. Trunk Sewer Inspection and Condition Assessment, Project 00-2620

RECOMMENDATION GC-140-2002:

That M.E. Andrews and Associates Limited be awarded the contract under Project 00-2620 to carry out inspections and condition assessments of selected sections of the Regional sanitary trunk sewer system, as described in Section 3 (Proposed Direction) of the report of the commissioner of Public Works and the Chief Administrative Officer and Acting Treasurer and Commissioner of Finance, dated May 15, 2002 titled "Trunk Sewer Inspection And Condition Assessment, Project 00-2620";

And further, that the necessary funding for this contract award, estimated in the amount of $591,000, be provided from Capital Budget Item 00-2620 to be financed from the Capital Financing Stabilization Reserve;

And further, that the Chief Administrative Officer be authorized to approve increases/extensions to this contract for unforeseen work in accordance with the Purchasing By-law without further approvals, subject to the necessary funding being available in Capital Budget Item 00-2620;

And further, that the required documents be executed by the Regional Corporation's duly authorized signing officers.

Councillor Gyles departed at 2:00 p.m.

PW-A4. York / Peel Boundary Area Transportation Study (BATS) Final Report - City of Brampton, Wards 9, 10 and 11

RECOMMENDATION GC-141-2002:

That the report of the Commissioner of Public Works and the Commissioner of Planning, dated May 31, 2002, titled "York / Peel Boundary Area Transportation Study (BATS) Final Report - City of Brampton, Wards 9, 10 and 11" be referred back to Public Works to allow for further consultation with City of Brampton and Brampton Transit staff;

And further, that the York/Peel Transportation Study reflect the association of the West-Central Peel Transportation Study.

Councillor Begley departed at 2:01 p.m.

PW-B. Water and Wastewater Treatment

PW-B1. Hanlan Pumping Station Expansion - City of Mississauga, Ward 5

RECOMMENDATION GC-142-2002:

That the existing Purchase Order for engineering and contract administration for Ainley Group Consulting Engineers be extended by $107,000 (inclusive of GST) for additional design and contract administration services related to York Region Servicing included in the design of the expansion of the Hanlan Pumping Station;

And further that, the additional funding, in the amount of $107,000 (inclusive of GST) for Project 00-1955 be advanced from the 2003 Capital Budget under Project 03-1980, be financed as follows:

PW-B2. East Brampton Reservoir Expansion - City of Brampton, Ward 7

RECOMMENDATION GC-143-2002:

That the existing Purchase Order for engineering and contract administration for KMK Consultants Limited, be extended by $124,224.17 (exclusive of GST) for additional design and contract administration services related to unforeseen additional requirements.

PW-B3. Beckett Sproule Transfer Station - City of Brampton, Ward 3

RECOMMENDATION GC-144-2002:

That the existing assignment for engineering and contract administration for Acres and Associated be increased by $408,500 (exclusive of GST) for the design and contract administration services for the Beckett Sproule Transfer Station to York Region;

And further, that funding in the amount of $408,500 (exclusive of GST) be financed from the 2002 Capital Budget under Project 02-1920, where 50 percent of the cost will be funded by York Region.

PW-B4. Triple M Metals Spill into the Mimico Creek on April 11, 2002 - City of Brampton, Ward 10

Received

PW-B5. Walkerton Inquiry Report Part Two: General Overview

Received

PW-C. Waste Management

PW-C1. Long Term Waste Resource Management Strategy 2001 Update

RECOMMENDATION GC-145-2002:

That the report of the Commissioner of Public Works, dated May 1, 2002, titled "Long Term Waste Resource Management Strategy 2001 Update", be referred to a future Waste Management Workshop to be scheduled tentatively in the month of September 2002.

PW-C2. Landfill Compactor Replacement for Operations at the Caledon Sanitary Landfill Site

RECOMMENDATION GC-146-2002:

That pursuant to the Purchasing By-Law 62-2001, authorization be given to enter into a Direct Negotiation with Toromont CAT for the purchase of a Caterpillar Model 816 Landfill Compactor valued at approximately $410,000, plus applicable taxes, for use at the Caledon Sanitary Landfill Site;

And further, that authorization be given to trade in the Caterpillar Model 836 Landfill Compactor from Britannia Sanitary Landfill Site (approximate value $277,200) and the Caterpillar Model 518 Landfill Compactor from Caledon Sanitary Landfill Site (approximate value $15,000) for the purchase of the Caterpillar Model 816 Landfill Compactor;

And further, that additional funds in the amount $78,000 be provided to Capital Project 00-6251 from the Reserve R1620 - Waste Vehicle Landfill;

And further, that the required documents be executed by the Regional Corporation's duly authorized signing officers.

PW-D. COMMUNICATIONS

PW-D1. Karin Ann Brent, General Committee Coordinator, City of Mississauga, Letter dated May 24, 2002, Requesting the Region of Peel and the City of Brampton to Endorse Mississauga's Recommendation (GC-0345-2002) on City-Wide Conversion to Light Emitting Diode (LED) Traffic Signal Heads

Referred to Public Works

Councillor Morrison advised the Members of Committee that Councillor Saito was elected to the Elected Official Committee at the recent Ontario Traffic Conference.

F. OTHER BUSINESS

Additional Item

Presentation on Peel Alert (Oral)

Received

Councillor Mahoney advised of a Toronto Star Press Release which indicated that the City of Mississauga refused to pass a motion seeking funding from the Province was incorrect. She added that the City requested more information. Councillor Mahoney requested the Commissioner of Social Services to provide information on allocation of provincial funds for mental health and addiction services to assist Mississauga and Peel in developing an all encompassing message to send to the Province.

a) Resolution from Councillor Hazel McCallion Regarding Funding of Affordable Housing (Notice of Motion given at the May 9, 2002 Regional Council meeting)

Referred to the July 4, 2002 Affordable Housing Workshop

G. IN CAMERA MATTERS
Chaired by Regional Chair E. Kolb

G1. A proposed or pending acquisition of land for municipal purposes

G2. A proposed or pending acquisition of land for municipal purposes

ADJOURNMENT

The meeting adjourned at 2:32 p.m.