Procurement

Only electronic submissions will be accepted. Bidders' complete electronic bid submissions must be received through the bids&tenders™ website in accordance with the Submission Instructions contained within the bid document.

Bid Security: Digital Bid Bonds

The Region’s only form of bond is digital bond. When a bid security is required, vendors will be required to submit a digital bid bond as part of their online bid submission. When a performance, labour and material bond is required, the awarded vendor will be required to submit the digital bonds as part of their required award documentation.

All bid opportunities can be viewed on the Region's bids&tenders™ website.

Benefits and Fees for Using bids&tenders™

Using bids&tenders™ offers many benefits including unlimited access to bid postings from all agencies using bids&tenders™ in Canada.

You can register for bids&tenders™ to download bid documents and receive notifications about new bid opportunities.

An annual subscription fee will give you unlimited access to bid postings from all agencies using bids&tenders™ in Canada. A one-time, pay-per-bid option is also available. You can preview bid documents without payment.

Registering as a bidder does not guarantee bidding opportunities or contract award.

For more information on bids&tenders™, email Procurement or call 905-791-7800 ext. 4303. You can also visit bids&tenders™ to learn about the benefits of the new procurement platform for you.

Creating and Managing Your Account

Bidders are encouraged to create a free vendor account.

If other individuals in your organization require access to view, edit, acknowledge agenda, submit and/or withdraw bids on your behalf, they can be added by clicking on the "add another contact" button once a primary account has been created.

When creating a Vendor Account do not invite additional contacts that you do not want to have access to view, edit, submit and/or withdraw your bids or who may be in direct competition. For example, a company may have two divisions that could be competing for the same Bid Opportunity.

It is your sole responsibility to keep your additional invited contact(s) current and delete any contacts that you do not want to have the ability to submit, edit and/or withdraw your company bid submissions (for example: delete any contact that is no longer employed with your company).

Accounts are associated with your e-mail address. An organization can have numerous contacts under the company profile. Once a primary account has been created, the organization has the option to add multiple users who will have the same access to the Bid Opportunities site.

If you are unsure if your company has an account, please contact eSolutions at support@bidsandtenders.ca. This will ensure there is no duplication in the system.

Submitting,Editing or Withdrawing Your Bid Submission

If you try to process your bid submission past the closing date/time, you will receive a message stating that you have missed the deadline and your bid cannot be accepted.

Bidders may edit or withdraw their bid submission at any time prior to the closing time and date.

Bidders will automatically receive an e-mail notification confirming their bid submission.

Technical Issues

If you are having difficulty submitting a bid, check the following:

1. Ensure you are using the recommended internet browsers: Mozilla Firefox or Google Chrome. Make sure you have a reliable internet connection.
2. In the submission, every tab must have a green checkmark indicating that all the mandatory requirements have been completed. If a field has been missed, there will be a red exclamation mark.
3. In the "Preview My Bid" tab, a red box will appear indicating warnings and errors in the bid submission. Click the "Fix it!" button and the system will direct you to the error's location.

If you still experience any difficulties, contact eSolutions at: support@bidsandtenders.ca.

Status

To see the status of the bid, go to the search engine, change the status to "All" and enter the Bid Document Number. The status of a bid will be indicated under "BidDetails".

Prior to bid closing, the list of plan takers will be available to view. Once the bid has closed, a summary of bid submissions, plan takers and award results (if available) is posted in the Bid Details section after the bid.

Vendors who provide services for Peel Region must comply with the acts, regulations, codes, and regional guidelines that are relevant to the project.

As a bidder, you may be required to review and or submit certain documents to support your bid.

Certificates, codes, and compliance requirements

Insurance

Complete and submit the Certificate of Insurance form to certify that your insurance policies are valid.

You will need Microsoft Word to complete this form.

Health and safety

Complete the Health and Safety Compliance Certificate form to verify that you will fulfill all relevant health and safety requirements for the project.

You will need Microsoft Word to complete this form.

On-site rules

Read our Code of Conduct.

You will need Microsoft Word to open this document.

Accessibility for people with disabilities

1. Read the Accessibility for Ontarians with Disabilities Act (AODA).
   All vendors who provide services for Peel Region must comply with the AODA in providing goods or services to people with disabilities. We will consider accessibility for people with disabilities when making procurement evaluations.
2. Complete the Accessibility for Ontarians with Disabilities Acknowledgement.
   When required, print, complete, and sign this form to show that you acknowledge AODA requirements and regulations.
   You will need Microsoft Word to open this document.
3. If you are providing digital assets - any content that can be stored or transmitted electronically, such as photos, videos, or data - for Peel Region, refer to our web accessibility statement for content providers for requirements and resources.

Design, specifications, and procedures

Refer to the Public Works Design, Specifications & Procedures Manual.

Consultants, engineers, inspectors, and regional employees who design Peel Region plants and services, or handle submissions of engineering proposals and agreements (or both) for land development, use this resource.

Payment information for vendors

We promptly pay vendors through electronic funds transfer (e-transfer). Once you're awarded a project, review all applicable accounts payable information.

• SCMA Code of Ethics – Members in the Supply Chain Management Association and its affiliated institutes and corporation shall abide by the constitution and the rules and by-laws of the institute or corporation.

• NIGP Code of Ethics – These ethical principles govern the conduct of every person employed by a public sector procurement or materials management organization.
• OPBA Statement of Ethics for Public Purchasers – The staff associated with the purchasing process subscribe to and practise their profession according to these five tenets.

• NIGP – The NIGP provides its membership with education, research, technical assistance and networking opportunities in public procurement; while promoting excellence, enhancing effectiveness and increasing public trust.
• Supply Chain Management Assocation – A national not-for-profit association, SCMA offers a wide range of services to its more than 7,000 members: professional development, training, seminars, accreditation, networking, and university research
• Center for Advanced Procurement Studies – CAPS' mission is to help organizations achieve competitive advantage by providing them with leading-edge research to support the evolution of strategic procurement and supply management.
• Daily Commercial News Classified Ads
• Ontario Public Buyers Association

You can review the Region of Peel's vendor performance evaluations, procedures and related items, as amended from time to time.

Consultant evaluations

We evaluate our consultants’ performance in the following areas:

• Overall project management
• Communications and cooperation
• Planning and scheduling
• Quality of work
• Project and financial administration
• Risk and issue Management

For detailed information on the Vendor Performance program for consultants, refer to the F35-39 Consultant Performance Evaluation procedure.

Contractor evaluations

We evaluate our contractors’ performance in the following areas

• Project commencement
• Project management
• Workmanship
• Safety
• Contract management and Supervision
• Client and public relations
• Project completion

For detailed information on the Vendor Performance program for contractors, refer to F35-27 Vendor Performance Evaluations.

For an up-to-date list of contractors who currently cannot be considered as sub-contractors on Region of Peel contracts, call 905-791-7800 ext. 7538.

We regularly update this list, so be sure to check back often.