December 10 , 2009 Regional Council-Budget Minutes
Page Content:
1. Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations/Presentations
 

Policing – 2010 Budget

 
a)
Ontario Provincial Police Municipal Policing Services in Caledon: 2010 Current Budget Review
 

Conservation Authorities – 2010 Budget

 
b)
Conservation Halton (CH)
 
c)
Toronto and Region Conservation Authority (TRCA)
 
d)
Credit Valley Conservation (CVC)
6. Communications
7. Reports
  1. Committee Reports
   
a)
Report of the General Committee Budget (GCB-2009-1) meeting held on December 3, 2009
  2. Staff Reports
   
a)
2010 Current and Capital Budget
8. By-laws
9. Other Business
10. Notices of Motion
11. In Camera Matters
12. By-law to Confirm the Proceedings of Council
13. Adjournment


THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
REGIONAL COUNCIL - BUDGET MEETING
December 10, 2009

Regional Chair Kolb called the Regional Council Budget meeting to order at 9:58 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.

1. ROLL CALL

 

Members:

E. Adams; G. Carlson; C. Corbasson; F. Dale; G. Gibson; N. Iannicca; E. Kolb; H.  McCallion* ; G. Miles; E. Moore; M. Morrison; P. Mullin; P. Palleschi; C. Parrish; R. Paterak; M. Prentice; P. Saito; J. Sanderson; J. Sprovieri; A. Thompson; R. Whitehead

Members Absent:

S. Fennell , due to other municipal business; A.  Groves, due to other municipal business; K. Mahoney, due to vacation; S. McFadden, due to a personal matter

Also Present:

D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J.  Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. D. Mowat, Medical Officer of Health; P. O’Connor, Regional Solicitor and Director, Legal and Risk Management; J. Payne, Deputy Clerk; H. West, Legislative Specialist

   

___________________________________

* See text for arrivals
¨See text for departures


2. DECLARATIONS OF CONFLICTS OF INTEREST

Regional Chair Kolb declared a conflict of interest with respect to the salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor McCallion declared a conflict of interest with respect to the salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor Miles declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.

Councillor Moore declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as family members are employed with the Region of Peel.

Councillor Saito declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.


3. APPROVAL OF MINUTES
- Nil


4. APPROVAL OF AGENDA

Moved by Councillor Saito,
Seconded by Councillor Prentice;

That the agenda for the December 10, 2009 Regional Council – Budget meeting be approved.

Carried RCB-2009-1

Councillor Miles requested that the letter regarding Childhood and Youth initiatives, received at the December 10, 2009 Regional Council meeting, be listed on a future budget agenda for consideration.


5. DELEGATIONS/PRESENTATIONS

Policing – 2010 Budget

 
a)
Ontario Provincial Police Municipal Policing Services in Caledon: 2010 Current Budget Review
      Presentation by Inspector Rose DiMarco, Detachment Commander, Ontario Provincial Police – Caledon Detachment and Ronald H. Kaufman, Deputy Chief Administrative Officer and Chief Financial Officer, Town of Caledon

Received RCB-2009-2

See also Resolutions RCB-2009-6 and RCB-2009-7

Councillor McCallion arrived at 10:21 a.m.

Councillor Morrison thanked Inspector Rose DiMarco, Detachment Commander, Ontario Provincial Police (OPP) - Caledon Detachment and Ronald Kaufman, Deputy Chief Administrative Officer and Chief Financial Officer, Town of Caledon for their presentation and commended the OPP for working with the community to establish the Police Advisory Council of Caledon (PACC) which assists with citizen programs.

Councillor Sprovieri enquired if there is data on the fatalities which occur at intersections and whether they are controlled by traffic signals, two-way stop signs or all-way stop signs. Inspector DiMarco responded that she did not have that information available but undertook to provide it to Councillor Sprovieri.

Regional Chair Kolb raised concern with the lack of options available for municipalities to fund police stabilization reserve fund. He noted that in the last collective agreement with the Province, there was an increase in retention pay and life time benefits for retirees which will not have any costs associated with the program until 2012. He enquired who will receive the benefits and how this will be addressed in 2012 when the cost for the life time benefits is implemented and if the 2010 budget addresses the matter. Chair Kolb requested that Ronald Kaufman provide a response directly to Regional Council or through the Regional Chief Financial Officer, prior to approval of the budget which may not occur until January 2010.

Ronald Kaufman responded that the stabilization reserve fund will continue to be maintained and that the Town of Caledon will be considering a three to four year operating budget projection which will assist in long term budget planning. Ronald Kaufman responded that Caledon staff will try to respond to the questions raised by Chair Kolb regarding retention pay and benefits within the requested timeframe.

Conservation Authorities – 2010 Budget

 
b)
Conservation Halton (CH)
      Presentation by Ken Phillips, Chief Administrative Officer and Secretary-Treasurer and Marnie Piggot, Director of Financial and Administrative Services, Conservation Halton

Received RCB-2009-3

Councillor McCallion enquired if Conservation Halton experienced difficulty collecting fees from developers for plan reviews. Ken Phillips, Chief Administrative Officer, Conservation Halton responded that there has not been a significant challenge although the developers are not in favour of fee increases.

Councillor Moore questioned the impact to the Region of Peel contribution should another municipality refuse to pay their portion. David Szwarc responded that the formula would be adjusted in a situation of a minor variance and the Regional portion may be less than approved. If there is a significant adjustment, the Authority would come back to Council to request approval for a revised budget.

 
c)
Toronto and Region Conservation Authority (TRCA)
      Presentation by Gerri Lynn O’Connor, Chair; Brian Denney, Chief Administrative Officer and James W. Dillane, Director, Finance and Business Services, Toronto and Region Conservation Authority

Received RCB-2009-4

Councillor Palleschi thanked the Toronto and Region Conservation Authority (TRCA) for the improvements made at the Heart Lake Conservation Area and support of the Eco schools program. Councillor Palleschi enquired about control of the goose population and the cost associated with the program. Brian Denney, Chief Administrative Officer, TRCA, responded that the water-front goose round-up costs only a few thousand dollars annually.

Councillor Palleschi raised concern that the City of Toronto is asking for a decrease of 5 per cent in the 2010 budget. Brian Denney responded that the City of Toronto has approved the capital portion of the 2010 budget but is challenging the operating budget and assured that the Region of Peel would not be subsidizing the City of Toronto.

Councillor Palleschi enquired if the TRCA is changing their funding formula due to the recession. Brian Denney responded that the TRCA will meet the 2009 revenue target, however, he noted the following challenges: that recovery of the bulk fee collection to cover master environmental servicing plans is not being paid up front at the draft plan stage; developers are not in favour of the 2 per cent base increase; and that the TRCA is not recovering much of the development related costs.

Councillor Palleschi noted that the development industry has conveyed to him that they are willing to pay for the service, however, the Conservation Authorities need to make process improvements.

Councillor Moore addressed the full payment of review fees in advance as an issue given the current approval process can be lengthy. A performance based payment schedule should be considered by Conservation Authorities as a possible remedy to the situation.

Councillor Paterak asked the TRCA to provide information on the technology used for the solar roof-top at the LoyaltyOne building in Mississauga.

Councillor Paterak suggested that all of the Conservation Authorities develop strategies to make the public more aware of options regarding conservation lands securement.

Councillor Whitehead stated that progress is being made with the site plan approval process but stated that more review is required to refine the system. Brian Denney responded that the TRCA has more than doubled the number of staff during the last 5 years to process site plans and that he does not receive many complaints about the process.

Councillor Sprovieri asked how many trees have been planted for climate change mitigation. Brian Denney responded that he did not have the total number available, but undertook to provide Councillor Sprovieri with the information.

Councillor McCallion enquired if the TRCA has any difficulty with enforcement. Brian Denney responded that occasionally, a significant violation will take place which requires court proceedings to obtain a removal order. The TRCA has five enforcement officers to cover 1,000 square miles.

Councillor McCallion suggested that the Association of Municipalities of Ontario (AMO) be approached to assist in negotiating Provincial support or legislation for the collection of fees.

Councillor Adams suggested that TRCA should promote Partners in Project Green as a success story that provides access to environmental resources for the business community.

Councillor Prentice noted that increased fees for TRCA services could be used to pay for additional staff which would address the concerns raised by developers regarding the length of the review process. Developers also need to be realistic about what is required to obtain approvals.

Councillor Prentice noted her disappointment with the City of Toronto’s position requesting a five per cent reduction, stating that it is in the best interest of the City of Toronto to have a well funded TRCA.

Councillor Sanderson enquired about the current state of the diversion channel in Brampton with respect to flood control. Brian Denney responded that the diversion channel is a big part of the flood protection scheme and he provided an update on the current works for the downtown Brampton core.

Regional Chair Kolb enquired why the TRCA erected “No Fishing” signs on private property along the Humber River and requested that Brian Denney follow up and communicate with the affected land owners.

Councillor Gibson requested that Brian Denney provide a memo to Councillor Moore, Councillor Fennell and himself with further information regarding the work done on the diversion channels and berms for the downtown Brampton core.

Several members of Council stated their support for the budget presented by the TRCA.

Regional Council Budget meeting recessed at 12:10 p.m.

Regional Council Budget meeting reconvened at 12:54 p.m.

  Members Present:

E. Adams¨; G. Carlson¨; F. Dale; G. Gibson; E. Kolb; H.  McCallion¨; G. Miles; E. Moore; M. Morrison; P. Mullin;
P. Palleschi; C. Parrish; R. Paterak; M. Prentice¨; P. Saito; J. Sanderson; J. Sprovieri; A. Thompson; R. Whitehead

     
  Members Absent: C. Corbasson; S. Fennell, due to other municipal business; A. Groves, due to other municipal business; N. Iannicca; K. Mahoney, due to vacation; S. McFadden, due to a personal matter

 
d)
Credit Valley Conservation (CVC)
      Presentation by Rae Horst, Chief Administrative Officer and Gerry Robin, Director of Corporate Services, Credit Valley Conservation

Received RCB-2009-5

Councillor Thompson thanked Credit Valley Conservation (CVC) and the TRCA for their sponsorship of the water quality watershed program. Councillor Thompson indicated that he will be seeking corporate sponsorship for the Conservation Youth Corps. He suggested that municipalities should follow CVC in considering the installation of the porous paved parking lot which will have a 50 year life span.

Councillor Palleschi supported the CVC 2010 budget and commended CVC for work carried out with developers in the Mount Pleasant area which resulted in an increase of the natural heritage area from 8 per cent to 14 per cent.

Councillor Mullin stated that municipalities and the Conservation Authorities need to determine who is responsible for the removal of debris that causes ice jams in the Credit River and the Cooksville Creek.

Councillor McCallion stated that the maintenance of the Cooksville Creek is not adequate and that the erosion needs to be dealt with. Councillor McCallion enquired if there are sufficient funds in the CVC budget to deal with future flooding of the Cooksville Creek.

Rae Horst, Chief Administrative Officer, CVC responded that CVC does not have funds budgeted for Cooksville Creek projects in 2010, however, the Mayor’s Taskforce with the Ministry of Natural Resources, taxpayers and staff will assist in dealing with the matter. Councillor McCallion suggested that a special levy may need to be imposed to address this situation.

Councillor Dale congratulated all of the Conservation Authorities and indicated his support for the 2010 CVC budget.

Councillor Adams departed at 1.09 p.m.


6. COMMUNICATIONS

a) Laura Ricciuti, Acting Legislative Administrator, Town of Caledon, Letter dated November 23, 2009, Providing a Copy of a Recommendation and Report Regarding the Caledon Ontario Provincial Police 2010 Budget and 2011-2013 Projections

Received RCB-2009-6

See also Resolutions 2009-2 and 2009-7

b) Fuwing Wong, Treasurer, Town of Caledon, Letter sent December 7, 2009, Providing an Update on the Caledon Ontario Provincial Police 2010 Budget and 2011-2013 Projections

Received RCB-2009-7

See also Resolutions RCB-2009-2 and RCB-2009-6


7. REPORTS

1. Committee Reports

a) Report of the General Committee Budget (GCB-2009-1) meeting held on December 3, 2009

Moved by Councillor Morrison,
Seconded by Councillor Moore;

That the report of the General Committee Budget (GCB-2009-1) meeting held on December 3, 2009, be adopted.

Carried RCB-2009-8

B. DECLARATIONS OF CONFLICTS OF INTEREST

Chair Kolb declared a conflict of interest with respect to the salary portion of the Peel Regional Police budget as a family member is employed with Peel Regional Police.

Councillor McCallion declared a conflict of interest with respect to the salary portion of the Peel Regional Police budget as a family member is employed with Peel Regional Police.

Councillor Miles declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.

Councillor Moore declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.


C. APPROVAL OF AGENDA

RECOMMENDATION GCB-1-2009:

That the agenda for the December 3, 2009 General Committee – Budget meeting be approved;

And further, that deputations not be scheduled on Budget meeting days, unless absolutely necessary.

Approved RCB-2009-9


D. DELEGATIONS/PRESENTATIONS

D1. David Szwarc, Chief Administrative Officer and Norma Trim, Commissioner of Corporate Services, Chief Financial Officer, Providing a High Level Overview of the 2010 Current and Capital Budgets

Received RCB-2009-10

D2. Departmental Presentations

a) Dan Labrecque, Commissioner of Public Works

Received RCB-2009-11

b) Janette Smith, Commissioner of Health

Received RCB-2009-12

c) Janet Menard, Commissioner of Human Services

Received RCB-2009-13

d) Kent Gillespie, Commissioner of Employee and Business Services, Presenting Internal Services

Received RCB-2009-14

2. Staff Reports

a) 2010 Current and Capital Budget

Moved by Councillor Prentice,
Seconded by Councillor Sprovieri;

That the report of the Chief Financial Officer and Commissioner of Corporate Services dated November 25, 2009, titled “2010 Current and Capital Budget”, be deferred to a future Regional Council Budget meeting.

Carried RCB-2009-15

Additional Item:

2010 Current and Capital Budget Update (Oral)

Received RCB-2009-16

Norma Trim, Chief Financial Officer and Commissioner of Corporate Services, provided an update on the status of the 2010 Current and Capital Budget noting that the Peel Regional Police will be providing a presentation to the Special Regional Council Budget meeting on December 17, 2009. The overall tax rate increase currently stands at 3.6 per cent and staff will be providing some tax mitigation options which could lower the tax rate increase to 2.6 per cent.

Councillor Prentice requested that the Chief Financial Officer and Commissioner of Corporate Services provide the update via e-mail to Regional Council members. She further requested that the update include what percentage of the 22 positions for Ontario Works and Health will be funded by the Provincial government and what percentage will be funded by taxes.


8. BY-LAWS - Nil


9. OTHER BUSINESS

Additional Items – Items 9a - 9d inclusive:

a) Clarification of Information in the Mississauga News Regarding Illegal Landfill (Oral)

Received RCB-2009-17

Councillor McCallion advised that the City of Mississauga is not seeking financial support for the removal of illegal landfill, as captured incorrectly in the Mississauga News, but is seeking assistance from the Region of Peel in tendering the project to remove the illegal landfill.

b) Bollywood (Oral)

Received RCB-2009-18

Councillor McCallion announced that Bollywood is coming to Toronto, Mississauga and Brampton which will have a significant economic impact for the Greater Toronto Area (GTA).

c) Equestrian Site for the Pan Am Games (Oral)

Received RCB-2009-19

Councillor Morrison announced that the Equestrian lands in Palgrave have been awarded the Equestrian Site for the 2015 Pan Am Games which will provide economic benefit for all Peel.

d) Job Summit (Oral)

Received RCB-2009-20

Councillor McCallion announced that the City of Mississauga is hosting a job summit which will bring together stakeholders, colleges, universities, boards of trade and unions, to address unemployment in the Region of Peel. Councillor McCallion thanked Region of Peel staff for their support.

David Szwarc, Chief Administrative Officer indicated that the job summit will be held on January 26, 2010. Janet Menard, Commissioner of Human Services, provided an update on the cost of administration regarding the Ontario Works program.

The Chief Financial Officer and Commissioner of Corporate Services was requested by Councillor Mullin to provide, in her summary of the 2010 Current and Capital Budgets, the formula of the provincial subsidy and the impact on the municipal tax base for the hiring of 22 new staff positions for the Ontario Works Program and the Health Services department.


10. NOTICES OF MOTION
- Nil


11. IN CAMERA MATTERS - Nil

Councillor Carlson departed at 2:00 p.m.
Councillor McCallion departed at 2:00 p.m.
Councillor Prentice departed at 2:00 p.m.


12. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Whitehead,
Seconded by Councillor Thompson;

That By-law 120-2009 to confirm the proceedings of Regional Council at its meeting held on December 10, 2009, to deliberate the 2010 budget and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Deputy Clerk, and the Corporate Seal be affixed thereto.

Carried RCB-2009-21


13. ADJOURNMENT

The meeting adjourned at 2:04 p.m.

 

J. Payne
_________________________
Deputy Clerk
E. Kolb
_________________________
Regional Chair