October 27, 2011 Regional Council Minutes
Page Content:
1. Prayer and Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations/Presentations
6. Reports
  1.. Staff Reports
     
7. By-laws
8. Other Business
9. Notices of Motion
10. In Camera Matters
11. By-law to Confirm the Proceedings of Council
12. Adjournment

THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
October 27, 2011

Regional Chair Kolb called the meeting of Regional Council to order at 9:33 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.


1. PRAYER AND ROLL CALL

Councillor Fennell recited the prayer.

  Members Present: G. Carlson; B. Crombie; F. Dale; S. Fennell; P. Foley; C. Fonseca; S. Hames; N. Iannicca*; E. Kolb; K. Mahoney; H. McCallion; S. McFadden; G. Miles; E. Moore; M. Morrison; P. Mullin; P. Palleschi*; R. Paterak; P. Saito; J. Sanderson; J. Sprovieri; A. Thompson; J. Tovey
     
  Members Absent: R. Starr, due to a personal matter; R. Whitehead, due to a personal matter
     
  Also Present: D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J. Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; P. O’Connor, Regional Solicitor and Director, Legal and Risk Management; C. Reid, Regional Clerk; C. Thomson, Legislative Specialist

___________________________________

* See text for arrivals
¨See text for departures

2. DECLARATIONS OF CONFLICTS OF INTEREST

Councillor Miles declared a conflict of interest with respect to In Camera Items - Item 10.1a, relating to labour relations or employee negotiations, as a family member is employed with the Region of Peel.

Councillor Moore declared a conflict of interest with respect to In Camera Items - Item 10.1a, relating to labour relations or employee negotiations, as family members are employed with the Region of Peel.

Councillor Saito declared a conflict of interest with respect to In Camera Items - Item 10.1a, relating to labour relations or employee negotiations, as a family member is employed with the Region of Peel.

Councillor Saito noted that the communication listed as Items Related to Public Works - Item PW-B1, was authored by a family member.


3. APPROVAL OF MINUTES

a) October 13 , 2011, Regional Council Meeting

Moved by Councillor Crombie,
Seconded by Councillor Carlson;

That the minutes of the Regional Council meeting held on October 13, 2011 be approved.

Carried 2011-1057


4. APPROVAL OF AGENDA

Moved by Councillor Dale,
Seconded by Councillor Fennell;

That the agenda for the October 27, 2011 Regional Council meeting be amended to include a communication from Michael Griffin, Director, Asset Management, Algonquin Power, regarding Algonquin Power Energy from Waste (APEFW), Waste Agreement Proposal, to be dealt with under Items Related to Public Works – Item PW-B5;

And further, that the agenda for the October 27, 2011 Regional Council meeting be approved, as amended.

Carried 2011-1058

See also Resolution 2011-1086


5. DELEGATIONS/PRESENTATIONS

a) Andrew Kett, Education Specialist, Credit Valley Conservation (CVC), Presenting the Accomplishments of CVC's Public Education Program and a Summary of CVC Programs

Received 2011-1059

Councillor Iannicca arrived at 9:48 a.m.
Councillor Palleschi arrived at 9:50 a.m.

A copy of the presentation is available from the Office of the Regional Clerk.

Andrew Kett, Education Specialist, Credit Valley Conservation (CVC), presented an overview of the various departments within CVC which include Planning, Lands and Natural Heritage, Water Resources, Restoration and Stewardship, Corporate Services and Field Operations.

In response to a question from Councillor Sprovieri, Andrew Kett advised that costs for the educational program include materials and transportation, as well as staffing. The program is offered year-round and occurs mainly within the CVC watershed, however, some specific programs include partnerships with other jurisdictions.

Councillor McCallion complimented CVC for their work in the community and expressed her appreciation for CVC’s assistance in dealing with the Cooksville Creek flooding issues.

Councillor Mullin stated that CVC’s educational programs are making an impact on participants and acknowledged the work of volunteers and the CVC Foundation as key components of CVC’s successes.

Councillor Tovey inquired as to CVC’s plans for the educational program in 2012. Andrew Kett advised that the multi-cultural program is in high demand and CVC hopes to expand its partnerships to have more connections to the community. Staff will continue to work with new partners to try to get more students involved in environmental learning outside of the classroom.

b) Norman Lee, Director, Waste Management and Grace McKenzie, Team Lead, Household Hazardous Waste, Waste Management, Presenting the Solid Waste Association of North America (SWANA) Gold Award of Excellence Given to the Region of Peel for its Household Hazardous Waste Program

Received 2011-1060

See also Resolutions 2011-1080

Councillor Sanderson congratulated staff for winning such a prestigious award and commended staff of Peel’s community recycling centres for their commitment to customer service.

Councillor Thompson extended his appreciation to staff, noting that the exceptional customer services provided at Peel’s recycling centres reflects positively on the Region of Peel.

Regional Chair Kolb, on behalf of Regional Council, congratulated staff for their good work.

c) Glen Schnarr, Consultant, Algonquin Power and Utilities Corporation, Regarding the Algonquin Power Energy-from-Waste Proposal

Received 2011-1061

See also Resolutions 2011-1072 to 2011-1075 inclusive, 2011-1082 and 2011-1086

A copy of the presentation is available from the Office of the Regional Clerk.

Glen Schnarr, Consultant, Algonquin Power and Utilities Corporation, noted that Algonquin Power has been working to present a cost effective interim solution for waste disposal for Peel that minimizes the use of landfill, provides a made in Peel solution, keeps jobs in Peel and, provides the opportunity to purchase a site for Peel’s long term disposal options. He stated that, since the October 6, 2011 Waste Management Committee (WMC) meeting, Algonquin has prepared a revised proposal for a five year solution of 160,000 tonnes a year, with an all-in tip fee of $91 per tonne, indexed. Algonquin Power also provided an Economic Impact Analysis, prepared by Urban Metrics.

d) Joey Neuhoff, Vice President, Business Development, Covanta Energy Corporation, Reconfirming Covanta’s Interest in Providing the Region of Peel with a Short-Term and Long-Term Waste Management Solution

Received 2011-1062

See also Resolutions 2011-1072 to 2011-1075 inclusive, 2011-1082 and 2011-1086

A copy of the presentation is available from the Office of the Regional Clerk.

Joey Neuhoff, Vice President, Business Development, Covanta Energy Corporation, advised that Covanta has teamed with Walker Industries to offer Peel a waste disposal option of up to five years, with mutual extensions, at a cost of $66 per tonne, for transfer and disposal of 160,000 tonnes, annually. The cost includes hauling, energy from waste processing or landfill disposal, and by-product management. He noted that Covanta is an established and experienced energy from waste provider and can provide the Region of Peel flexibility with interim and long-term waste disposal options at competitive rates.

Additional Item – Item 5e:

e) Dan Labrecque, Commissioner of Public Works and Norman Lee, Director, Waste Management, Regarding Negotiations with Algonquin Power

Received 2011-1063

See also Resolutions 2011-1072 to 2011-1075 inclusive, 2011-1082 and 2011-1086

A copy of the presentation is available from the Office of the Regional Clerk.

Dan Labrecque, Commissioner of Public Works and Norm Lee, Director, Waste Management, provided a summary of the interim waste disposal options considered at the October 6, 2011 Waste Management Committee (WMC) meeting and developments that have occurred since that meeting.

Norman Lee noted that staff had not had time to analyse the latest submissions and recommended that the decision on the interim processing be deferred for 90 days.

Councillor Saito noted that Regional Council gave direction to staff through a resolution passed at the June 23, 2011 Regional Council meeting, that a Request for Proposal (RFP) be issued which was not carried out. She expressed frustration with staff’s recommendation that the matter be deferred again and stated that the June 23, 2011 resolution is still valid.

David Szwarc, Chief Administrative Officer, stated that staff began preparing the RFP subsequent to the WMC meeting held in June, 2011 and the draft document was completed on September 27, 2011. In light of Purchasing By-law provisions, had the RFP been issued, Covanta, Algonquin Power and Waste Management Canada Corporation would have been deemed to be non-compliant.

Councillor Fennell stressed the need for a properly defined process for large procurement issues.

Councillor McCallion stated that she does not support staff’s recommendation to defer the decision on the interim solution for 90 days and suggested that a Special Meeting of Regional Council be held to deal with both the short term and long term solutions.

Councillor Sprovieri noted that the delays in determining the long term solution are due in part to waiting for new and emerging technology to be introduced and that issuing a Request for Proposal may result in some of the newer technology companies coming forward with their solutions.

At 11:25 a.m., in accordance with section 239(2) of the Municipal Act, 2001, as amended, a motion was placed, and was carried, to move into closed session to consider the following additional subject matters:

Moved by Councillor Miles,
Seconded by Councillor Fennell;

That Council proceed “In Camera” to consider the following subject matters:

• Advice that is subject to solicitor-client privilege, including communications necessary for that purpose

• A proposed or pending acquisition or disposition of land by the municipality or local board

Carried 2011-1064

Council recessed at 12:24 p.m.

Council reconvened at 12:39 p.m.

Members: G. Carlson; B. Crombie; F. Dale; S. Fennell; P. Foley; C. Fonseca; N. Iannicca; E. Kolb; K. Mahoney¨; S. McFadden; G. Miles; E. Moore¨; M. Morrison¨; P. Mullin; P. Palleschi*; R. Paterak;P. Saito¨; J. Sanderson; J. Sprovieri; A. Thompson; J. Tovey
     
  Members Absent: H. McCallion, due to other municipal business; S. Hames, due to a personal matter; R. Starr, due to a personal matter; R. Whitehead, due to a personal matter


Councillor Palleschi arrived at 12:43 p.m.
Councillor Mahoney departed at 1:40 p.m.

Moved by Councillor Miles,
Seconded by Councillor Iannicca;

That Council proceed out of “In Camera”.

Carried 2011-1065

Council moved out of closed session at 2:25 p.m.

Carol Reid, Regional Clerk, confirmed that the second clause of Resolution 2011-623, approved by Regional Council on June 23, 2011, refers only to the long-term energy from waste solution, and not to the short-term negotiations.

Additional Items – Items 10.1b and 10.2a were dealt with.

10. IN CAMERA MATTERS

1. Staff Reports

b) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Oral)

Received 2011-1066

2. COMMUNICATIONS:

a) Proposed or pending acquisition or disposition of land by the municipality or local board

Received 2011-1067

Recommendation WM-8-2011 contained within the minutes of the Waste Management Committee meeting held on October 6, 2011 was dealt with.

Moved by Councillor Tovey,
Seconded by Councillor Thompson;

That recommendation WM-8-2011 from the minutes of the Waste Management Committee meeting held on October 6, 2011, be referred back to staff;

And further, that staff be directed to undertake the necessary level of review and due diligence with respect to the October 26, 2011 proposal received from Algonquin Power, and other short-term options;

And further, that staff be directed to report back to Regional Council no later than February 2012 with their findings and recommendations.

Carried 2011-1068

See also Resolutions 2011-1069 and 2011-1070

Moved by Councillor Miles,
Seconded by Councillor McFadden;

That Council members not be involved in negotiations or lobbying with respect to the long term or short term solutions (i.e. that a cone of silence be implemented), of the waste contracts;

And further, that a copy of the subject resolution be sent to all parties by mail participating in negotiations for a short or long term disposal solution for their information.

Carried 2011-1069

See also Resolutions 2011-1068 and 2011-1070


6. REPORTS

1. Staff Reports

ITEMS RELATED TO PUBLIC WORKS
Chaired by Councillor A. Thompson

PW-A. WASTE MANAGEMENT

PW-A1. Report of the Waste Management Committee (WMC-2011-4) Meeting held on October 6, 2011

Moved by Councillor Saito,
Seconded by Councillor Fonseca;

That the report of the Waste Management Committee meeting (WMC-2011-4) held on October 6, 2011, be adopted, save and except Recommendation WM-8-2011.

Carried 2011-1070

See also Resolution 2011-1068

1. DECLARATIONS OF CONFLICTS OF INTEREST – Nil

2. APPROVAL OF AGENDA

RECOMMENDATION WM-7-2011:

That the agenda for the October 6, 2011 Waste Management Committee meeting be amended to include a delegation by Jayne Pilot, Co-Chair of the Algonquin Power Community Liaison Committee, regarding the negotiations with Algonquin Power for a short term waste disposal option, to be dealt with under Delegations/Presentations – Item 3c;

And further, that the agenda for the October 6, 2011 Waste Management Committee meeting be approved, as amended.

Approved 2011-1071

See also Resolution 2011-1074

3. DELEGATIONS/PRESENTATIONS

a) Joey Neuhoff, Vice President, Business Development, Covanta Energy Corporation, Introducing Covanta Energy Corporation to the Waste Management Committee as a Potential Partner for the Region of Peel’s Long Term Waste Solution

Received 2011-1072

See also Resolutions 2011-1061, 2011-1062, 2011-1073 to 2011-1075 inclusive, 2011-1082 and 2011-1086

b) Glen Schnarr, Consultant, Algonquin Power and Utilities Corporation, Regarding the Report titled “Negotiations with Algonquin Power for a Short Term Waste Disposal Option”

Received 2011-1073

See also Resolutions 2011-1061, 2011-10622011-1072, 2011-1074 to 2011-1075 inclusive, 2011-1082 and 2011-1086

c) Jayne Pilot, Co-Chair, Algonquin Power Community Liaison Committee, Regarding the Report titled “Negotiations with Algonquin Power for a Short Term Waste Disposal Option”

Received 2011-1074

See also Resolutions 2011-1061, 2011-1062, 2011-1071 to 2011-1073 inclusive, 2011-1075, 2011-1075, 2011-1082 and 2011-1086

4. REPORTS

  a) Negotiations with Algonquin Power for a Short Term Waste Disposal Option
      Presentation by Norman Lee, Director, Waste Management

Received 2011-1075

See also Resolutions 2011-1061, 2011-1062, 2011-1072 to 2011-1074 inclusive, 2011-1075, 2011-1082 and 2011-1086

RECOMMENDATION WM-8-2011:

That the Region of Peel extends a five-year proposal with Algonquin Power at $106 per tonne indexed;
And further, that Regional staff start a Request for Proposal (RFP) towards a permanent solution within a year, if possible

This item was dealt with under Resolution 2011-1068

b) White Goods Scavenging in Brampton and Mississauga and Options to Reduce Scavenging

Received 2011-1076

c) Extension of Licensing Agreement and Service Contract for Technical Support and Maintenance of Weighscale Operating Software, Document 2006-604N

RECOMMENDATION WM-9-2010:

That the contract (Document 2006-604N) for Long Term Service Contract for Technical Support and Maintenance of Weighscale Operating Software between the Region of Peel and Geoware Inc. be extended for an additional one year term, at an estimated cost of $88,000 per year (excluding applicable taxes), for a total commitment of $448,000 (including the $360,000 spent to date but excluding applicable taxes), in accordance with Purchasing By-law 63-2008;

And further, that authority be given to extend the contract for three additional 12-month periods, for Geoware Inc. equipment, software, licenses, maintenance, technical support and upgrades for all current and new Waste Management facilities, based on the contractual arrangement, satisfactory pricing, budget, performance and service.

Approved 2011-1077

5. COMMUNICATIONS

a) Minutes of the Peel Curing Facility Public Liaison Committee Meeting held on February 9, 2011

Received 2011-1078

b) Frank Sova, Principal, BinNet, Letter dated September 6, 2011, Introducing the BinNet, a Recycling Container and Barrel Format Garbage Container Add-on Product for Consideration by the Waste Management Committee

Received 2011-1079

c) Norman Lee, Director, Waste Management, Public Works Project/Issue Update dated September 2011, Regarding the Solid Waste Association of North America (SWANA) Gold Award of Excellence Given to the Region of Peel for its Household Hazardous Waste Program

Received 2011-1080

See also Resolution 2011-1060


PW-B. COMMUNICATION

PW-B1. Betty Saito, Resident, City of Brampton, Letter dated September 26, 2011, Regarding the Application for an Area Basis Tourist Exemption under the Retail Business Holidays Act by Morguard Corporation for the Bramalea City Centre

Received 2011-1081

PW-B2. Michael Griffin, Director, Asset Management , Algonquin Power Company, Letter dated September 30, 2011, Regarding the Algonquin Power Energy-from-Waste (APEFW) – Waste Supply Agreement Proposal

Received 2011-1082

See also Resolutions 2011-1060 to 2011-1062 inclusive and 2011-1072 to 2011-1075 inclusive

PW-B3. David Culham, on behalf of Brueckner Rhododendron Garden Stewardship Committee, Letter dated October 6, 2011, Expressing Their Appreciation for The Execellent Service provided by Regional Staff and Regarding the Importance of Compost

Received 2011-1083

PW-B4. Joe Tiernay, Executive Director, Ontario Good Roads Association (OGRA), Letter dated October 7, 2011, Seeking Nominations to the OGRA’s 2012-2013 Board of Directors

Received 2011-1084

See also Resolution 2011-1085

Moved by Councillor Moore;
Seconded by Councillor Dale,

That Regional Councillor Starr be nominated for the position of Region of Peel representative on the Ontario Good Roads Association (OGRA) Board of Directors for the term 2012-2013;

And further, that the name and resume of the nominee be forwarded to the Ontario Good Roads Association no later than November 4, 2011.

Carried 2011-1085

See also Resolution 2011-1084

Additional Item – Item PW-B5:

PW-B5: Michael Griffin, P. Eng, Director, Asset Management, Algonquin Power, Letter dated October 25, 2011, Regarding Algonquin Power Energy from Waste (APEFW) – Waste Agreement Proposal

Received 2011-1086

See also Resolution 2011-1058

ITEMS RELATED TO HEALTH
Chaired by Councillor E.. Moore

HE-A. INTERDEPARTMENTAL

HE-A1. Provincial Ten Year Mental Health and Addictions Strategy and Recent Service Announcements for Peel

Received 2011-1087


HE-B. PUBLIC HEALTH

HE-B1. Update on the Region of Peel Senior’s Low Income Dental Program

Moved by Councillor Paterak,
Seconded by Councillor Mullin;

That the proposed change to increase eligibility screening for the Peel Seniors’ Dental program, as described in the report of the Commissioner of Health Services and the Medical Officer of Health, dated October 14, 2011, titled “Update on the Region of Peel Seniors’ Low-Income Dental Program”, be approved;

And further, that staff report back to Regional Council regarding the impact of this change to the program and on additional options for program delivery.

Carried 2011-1088

ITEMS RELATED TO HUMAN SERVICES
Chaired by Councillor P. Palleschi

HS-A. INTERDEPARTMENTAL

HS-A1. Social Housing Capital Maintenance Strategy Update

Deferred to the November 10, 2011 Regional Council meeting 2011-1089

HS-B. DEPARTMENTAL

HS-B1. Social Housing Capital Repair Initiative, Social Housing Renovation and Retrofit Program and Renewable Energy Initiative

Received 2011-1090


HS-C. COMMUNICATIONS

HS-C1. Paul Zarnke, Executive Director, Peel Children’s Aid, Letter dated September 22, 2011, Advising that October is Child Abuse Prevention Month and Requesting the Region of Peel’s Support to Encourage Awareness in the Community

Received 2011-1091

HS-C2. Janet Menard, Commissioner of Human Services, Memo dated October 13, 2011, Providing Peel Regional Council with an Update on the Early Learning and Child Care Review

Received 2011-1092

ITEMS RELATED TO MANAGEMENT
Chaired by Vice-Chair Councillor C. Fonseca

MA-A. CHIEF FINANCIAL OFFICER AND CORPORATE SERVICES

MA-A1. Regional Official Plan Amendment 21B (ROPA 21B) - Regional Comments on Provincial Modifications

Moved by Councillor Moore,
Seconded by Councillor Foley;

That the responses to the Minister of Municipal Affairs and Housing Draft Decision on ROPA 21B as set out in the report of the Chief Financial Officer and Commissioner of Corporate Services, dated July 6, 2011, titled “Regional Official Plan Amendment 21B (ROPA 21B) – Regional Comments on Provincial Modifications”, be deferred to the December 8, 2011 Regional Council meeting.

Carried 2011-1093

MA-A2. Report of the Audit Committee (AC-2011-4) meeting held on October 6, 2011

Moved by Councillor Moore,
Seconded by Councillor Carlson;

That the report of the Audit Committee (AC-2011-4) meeting held on October 6, 2011 be adopted.

Carried 2011-1094

1. ELECTION OF VICE-CHAIR

RECOMMENDATION AC-7-2011:

Whereas Councillor Whitehead was appointed the Vice-Chair of the Audit Committee at the January 13, 2011 Audit Committee meeting;

And whereas, the position of the Audit Committee Chair has been left vacant with the departure of Councillor Adams who was elected as a Member of Parliament on May 2, 2011;

Therefore be it resolved, that Councillor Whitehead assume the position of Chair of the Audit Committee, for a term ending November 2012, or until a successor is appointed;

And further, that Councillor Starr be appointed as Vice-Chair of the Audit Committee, for a term ending November 2012, or until a successor is appointed.

Approved 2011-1095

2. DECLARATIONS OF CONFLICT OF INTEREST - Nil

3. APPROVAL OF AGENDA

RECOMMENDATION AC-8-2011:

That the agenda for the October 6, 2011 Audit Committee meeting, be approved.

Approved 2011-1096

4. DELEGATIONS/PRESENTATIONS - Nil

5. REPORTS

a) Deloitte 2011 Audit Service Plan

Received 2011-1097

b) Audit Committee and Internal Audit Charter Revisions and Updates

RECOMMENDATION AC-9-2011:

That the proposed Audit Committee and Internal Audit Charter outlined in Appendix I, to the report of the Director, Internal Audit, dated August 29, 2011, titled “Audit Committee and Internal Audit Charter Revisions and Updates”, be approved.

Approved 2011-1098

c) Water and Wastewater Billing Audit

Received 2011-1099

d) Water Division - Capital Project Management Audit

Received 2011-1100

  e) Region of Peel Corporate Asset Management Strategy
      Presentation by Steve VanOfwegen, Director Business Planning and Financial Support Services; Troy Mander, Manager, Corporate Asset Management, Region of Peel

Received 2011-1101

MA-A3. Report of the Debt Issuance Committee (DEBT-2011-2) meeting held on October 3, 2011

Moved by Councillor McFadden,
Seconded by Councillor Palleschi;

That the report of the Debt Issuance Committee (DEBT-2011-2) meeting held on October 3, 2011, be received.

Carried 2011-1102

MA-A4. Report of the Debt Issuance Committee (DEBT-2011-3) meeting held on October 13, 2011

Moved by Councillor McFadden,
Seconded by Councillor Foley;

That the report of the Debt Issuance Committee (DEBT-2011-3) meeting held on October 13, 2011, be received.

Carried 2011-1103

MA-A5. Report of the Public Meeting held on October 13, 2011 Regarding Region Official Plan Amendment (ROPA) 26 as it Relates to Proposed Policies on Incentives for Intensification, Petroleum Resources, Natural Hazards, Human-Made Hazards, Compatible Active Recreation and Transportation

Moved by Councillor Thompson,
Seconded by Councillor Sanderson;

That the report of the Public Meeting held on October 13, 2011 Regarding Region Official Plan Amendment (ROPA) 26 as it Relates to Proposed Policies on Incentives for Intensification, Petroleum Resources, Natural Hazards, Human-Made Hazards, Compatible Active Recreation and Transportation, be adopted.

Carried 2011-1104

2. OPENING OF PUBLIC MEETING

Regional Chair Kolb called the public meeting to order at 9:34 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Brampton. He stated that the public meeting was open and was being held pursuant to Section 17 (15) of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended.

Regional Chair Kolb stated that if a person or public body does not make oral submissions regarding this Amendment at this public meeting or does not make any written submissions before this proposed Official Plan Amendment is adopted by the Regional Municipality of Peel, the Ontario Municipal Board (OMB) may dismiss all or part of an appeal.

3. CONFIRMATION OF NOTIFICATION

Carol Reid, Regional Clerk, stated that Notice of the Public Meeting was given in accordance with Section 17, subsections (15) and (17) of the Planning Act, R.S.O 1990, Chapter P. 13, as amended, by publication in the following news media:

Brampton Guardian - August 10, 2011
Mississauga News - August 11-17, 2011
Caledon Enterprise - August 11, 2011
Caledon Citizen - August 11, 2011

Further, it was noted that Notice of the Public Meeting was posted on the Regional website as of August 17, 2011 (www.peelregion.ca) and the Proposed Official Plan Amendment was available to the public on the website as of July 15, 2011.

4. FURTHER NOTICE REQUEST

The Regional Chair stated that if any person would like further notice of the future passage of this proposed Regional Official Plan Amendment (ROPA), that they should give their full name, address, postal code, and telephone number, in writing, at the Clerk’s reception counter prior to leaving the meeting.

5. STAFF PRESENTATIONS

a) Mark Head, Manager, Research and Analysis, Integrated Planning Division; and Sabbir Saiyed, Manager, Transportation System Planning, Transportation Planning Division, Presenting on Regional Official Plan Amendment (ROPA) 26 as it Relates to Proposed Policies on Incentives for Intensification, Petroleum Resources, Natural Hazards, Human-Made Hazards, Compatible Active Recreation and Transportation

Received 2011-1105

6. PUBLIC PARTICIPATION

a) Oral Submissions

i) Rob Harrison on behalf of the Valleywood Resident Association, Regarding Transportation Mapping, Schedule E of Regional Official Plan Amendment (ROPA) 26

Received 2011-1106

ii) Gilbert Boland, Retired Developer from Miss, Brampton & Caledon, Regarding Transportation Mapping, Regional Official Plan Amendment (ROPA) 26

Received 2011-1107


b) Written Submissions

i) Philip J. Stewart, Pound & Stewart on behalf of Orlando Corporation, Letter dated July 21, 2011, Requesting Notification of All Public Meetings and Open Houses Related to Regional Official Plan Amendment No. 26

Received 2011-1108

ii) Paul Mountford, Intermediate Planning Officer, Peel District School Board, Letter dated July 27, 2011, Notifying that the Peel District School Board has No Comments and Requesting Notification of the Final Regional Council Decision with Respect to Regional Official Plan Amendment 26

Received 2011-1109

iii) Keith Knott, Chief, Curve Lake First Nation, Letter dated August 4, 2011, Requesting that a Copy of the Proposed Amendment be sent to the Williams Treaty First Nation Claims Coordinator

Received 2011-1110

iv) Josh Campbell, Manager, Planning, Credit Valley Conservation, Letter dated August 16, 2011, Providing Comments Related to Proposed Regional Official Plan Amendment 26

Received 2011-1111

v) Adrian Smith, Director, Planning Policy & Growth Management, City of Brampton, Providing a Copy of a City of Brampton Report Regarding Regional Official Plan Amendment 26

Received 2011-1112

vi) Gilbert Boland, Venta Investments Ltd., Written Comments Submitted at the Brampton, Caledon, and Mississauga Open Houses Expressing Concerns Related to Regional Official Plan Amendment 26

Received 2011-1113

vii) Bryon Wilson, Written Comments Submitted at the Caledon Open House Expressing Concerns Related to Regional Official Plan Amendment 26

Received 2011-1114

viii) Maurizio Rogato, Solmar Development Corporation, Email dated September 13, 2011, Requesting Notification of Any Public Meetings and/or Decisions Related to the Regional Official Plan Amendment 26

Received 2011-1115

ix) Victor Labreche, Senior Principal, Labreche Patterson & Associates Inc., Letter dated September 14, 2011, Confirming the Status of New Official Plans, Comprehensive Zoning By-laws, Urban Design Guidelines and/or Other Related By-laws for Municipalities in Central and Southern Ontario, on behalf of the Ontario Restaurant Hotel and Motel Association (ORMHA)

Received 2011-1116

x) Lisa Grbinicek, Senior Strategic Advisor, Niagara Escarpment Commission, Letter dated September 21, 2011, Providing Comments Related to Regional Official Plan Amendment 26

Received 2011-1117

xi) Leilani Lee-Yates, Senior Planner, Toronto and Region Conservation Authority, Letter dated September 27, 2011, Providing Comments Related to Regional Official Plan Amendment 26

Received 2011-1118

xii) Stephanie Cox, Senior Planner, Dufferin-Peel Catholic District School Board, Letter dated October 3, 2011, Notifying that the Dufferin-Peel Catholic District School Board Has No Comments or Concerns and Requesting Notification of the Final Regional Council Decision Related to Regional Official Plan Amendment 26

Received 2011-1119

xiii) Mary Hall, Director of Development Approval & Planning Policy, Town of Caledon, Report to Town of Caledon Council dated October 4, 2011, Related to Regional Official Plan Amendment 26

Received 2011-1120

xiv) Region of Peel, Accessibility Advisory Committee (AAC), Minutes of the AAC meeting held on September 20, 2011 which include comments Regarding Regional Official Plan Amendment 26

Received 2011-1121

xv) William Hu for Philip J. Stewart, Pound & Stewart on behalf of Orlando Corporation, Letter dated October 12, 2011, Providing Comments Related to Regional Official Plan Amendment No. 26

Received 2011-1122


MA-B. EMPLOYEE AND BUSINESS SERVICES

MA-B1. Information and Technology Update

Received 2011-1123

MA-B2. Enterprise Service Bus Middleware Tool, Technology, Solution, Professional Services and Support, Document 2011-194P

Moved by Councillor Saito,
Seconded by Councillor Moore;

That the contract (Document 2011-194P) for the supply of an Enterprise Services Bus Middleware Tool, including the initial installation of the software, support and professional services be awarded to Software AG (Canada) Inc. in the estimated amount of $500,000 (excluding applicable taxes), under Capital Project 10-7590, in accordance with Purchasing By-law 63-2008;

And further, that authority be granted to extend the contract upon successful installation of the software, for two optional 12 month periods for annual maintenance and support in the estimated amount of $23,335 (excluding applicable taxes);

And further, that the Commissioner of Employee and Business Services be authorized to execute the required agreements and statement(s) of work, with Software AG (Canada) Inc., together with such further documents that may be required.

Carried 2011-1124


MA-C. EXECUTIVE OFFICE

MA-C1. Peel Region’s Client Satisfaction Survey Results

Received 2011-1125

MA-C2. Report of the Intergovernmental Relations Advisory Committee (IRAC-2011-5) meeting held on October 6, 2011

Moved by Councillor Sanderson,
Seconded by Councillor Thompson;

That the report of the Intergovernmental Relations Advisory Committee (IRAC-2011-5) meeting held on October 6, 2011 be adopted.

Carried 2011-1126

1. DECLARATIONS OF CONFLICTS OF INTEREST - Nil

2. APPROVAL OF AGENDA

RECOMMENDATION IRAC-11-2011:

That the agenda for the October 6, 2011 Intergovernmental Relations Advisory Committee meeting, be approved.

Approved 2011-1127

3. DELEGATIONS/PRESENTATIONS - Nil

4. REPORTS

a) Federal Government Engagement Strategy

Received 2011-1128

See also Resolutions 2011-1129 and 2011-1130

RECOMMENDATION IRAC-12-2011:

That staff be authorized to plan a breakfast session in the Region of Peel for Peel-area Members of Parliament.

Approved 2011-1129

See also Resolutions 2011-1128 and 2011-1130

RECOMMENDATION IRAC-13-2011:

That staff report back to the IRAC in early 2012 with a proposed Government Relations and Advocacy Strategies report, outlining opportunities for the coming year, including a recommendation related to a Regional Chair led “Peel in Ottawa Day”.

Approved 2011-1130

See also Resolutions 2011-1128 and 2011-1129

5. GOVERNMENT RELATIONS STATUS REPORT AND CURRENT ACTIVITIES (Oral)
Discussion led by Lowell Rubin-Vaughan, Senior Advisor, Government Relations, Office of Strategic Innovation and Policy

a) Federal News

b) Provincial News

c) Local News

Received 2011-1131


MA-D. COMMUNICATIONS

MA-D1. Rick Bartolucci, Minister, Ministry of Municipal Affairs and Housing, Letter dated August 31, 2011, Providing the 2011 Reporting Requirements for Municipalities Related to the Municipal Performance Measurement Program (MPMP)

Received 2011-1132

MA-D2. Brock Carlton, Chief Executive Officer, Federation of Canadian Municipalities (FCM), Letter dated September 14, 2011, Advising of Payment Made to the Toronto and Region Conservation Authority (TRCA) for the Final Contribution to the Green Municipal Fund Study Grant Agreement for the Pearson Eco-Business Zone Policy Harmonization Feasibility Study

Received 2011-1133

MA-D3. Frederick Biro, Executive Director, The Regional Municipality of Peel Police Services Board, Letter dated September 23, 2011, Providing a Copy of the 2011 Voice Communication System (VCOM) Group Annual Report

Received 2011-1134

MA-D4. Kim Gavine, Executive Director, Oak Ridges Morraine Foundation, Letter dated September 27, 2011, Providing a CD and Summary Report on the “Measuring Success on the Oak Ridges Moraine“ Project

Received 2011-1135

MA-D5 Tamara Chipperfield, Acting Executive Assistant, Credit Valley Conservation, Letter dated September 30, 2011, Advising of Transfer of Funds within Peel Funded Projects

Received 2011-1136


7. BY-LAWS - Nil


8. OTHER BUSINESS - Nil


9. NOTICES OF MOTION
- Nil

Councillor Moore departed at 2:45 p.m., due to a previously declared conflict of interest.
Councillor Morrison departed at 2:45 p.m., due to other municipal business.
Councillor Saito departed at 2:45 p.m., due to a previously declared conflict of interest.


10. IN CAMERA MATTERS

Councillor Miles exited the room at 2:46 p.m. due to a previously declared conflict of interest related to In Camera Maters - Item 10.1a.

At 2:46 p.m., in accordance with section 239(2) of the Municipal Act, 2001, as amended, a motion was placed, and was carried, to move into closed session to consider the following subject matter:

Moved by Councillor Thompson,
Seconded by Councillor Sprovieri;

That Council proceed “In Camera” to consider the Council report relating to the following:

Carried 2011-1137

Moved by Councillor Sanderson,
Seconded by Councillor Fonseca;

That Council proceed out of “In Camera”.

Carried 2011-1138

Council moved out of closed session at 2:49 p.m.

1. Staff Reports

a) Labour Relations or Employee Negotiations

Moved by Councillor Palleschi,
Seconded by Councillor Thompson;

That In Camera direction be given to staff to enter into collective bargaining in accordance with the direction outlined in the Bargaining Mandate section of the In Camera report of the Commissioner of Employee and Business Services, dated September 22, 2011 titled, “Labour Relations or Employee Negotiations”.

Carried 2011-1139

Councillor Miles returned at 2:50 p.m.


11. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL


Moved by Councillor Paterak,
Seconded by Councillor Sanderson;

That By-law 177-2011 to confirm the proceedings of Regional Council at its meeting held on October 27, 2011, and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried 2011-1140


12. ADJOURNMENT

The meeting adjourned at 2:51 p.m.

 

 

C. Reid
_________________________
Regional Clerk

E. Kolb
_________________________
Regional Chair