December 7, 2012Regional Council-Budget Minutes
Page Content:
1. Prayer and Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations/Presentations
  Regional Budget Overview
  a) Budget Overview
  Departmental and Program Presentations
 
b)
Human Services
 
c)
Public Works
 
d)
Health Services
 
e)
Internal Services
 
f)
2013 Regional Budget Summary and Recommendations
6. Communications
7. Reports
  1. Staff Reports
   
a)
2013 Operating and Capital Budget
8. By-laws
9. Other Business
10. Notices of Motion
11. In Camera Matters
12. By-law to Confirm the Proceedings of Council
13. Adjournment


THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
REGIONAL COUNCIL - BUDGET MEETING
December 7, 2012

Regional Chair Kolb called the Regional Council Budget meeting to order at 9:35 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Brampton.

1. PRAYER AND ROLL CALL

Councillor Sanderson recited the prayer.

 
Members Present:
G. Carlson; B. Crombie*; F. Dale; P. Foley; C. Fonseca*; S. Hames*; E. Kolb; K. Mahoney; H. McCallion; G. Miles; E. Moore; M. Morrison; P. Mullin; P. Palleschi*; R. Paterak; P. Saito*; J. Sanderson; J. Sprovieri; R. Starr; A. Thompson; J. Tovey*
     
 
Members Absent:
S. Fennell, due to other municipal business; N. Iannicca, due to a personal matter; S. McFadden, due to a personal matter; R. Whitehead, due to other municipal business
   
 
Also Present:
D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J. Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. D. Mowat, Medical Officer of Health; K. Lockyer, Regional Clerk and Director of Clerk’s; H. West, Legislative Specialist; V. Montesdeoca, Legislative Technical Coordinator; J. Schwartz, Acting Legislative Assistant

___________________________________

* See text for arrivals
¨See text for departures


2. DECLARATIONS OF CONFLICTS OF INTEREST

Regional Chair Kolb declared a conflict of interest with respect to the non-bargaining employee salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor McCallion declared a conflict of interest with respect to the non-bargaining employee salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor Miles declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.

Councillor Moore declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as family members are employed with the Region of Peel.

Councillor Saito arrived at 10:42 a.m. and declared a conflict of interest with respect to the salary portion of the Region of Peel Budget as family members are employed with the Region of Peel.

3. APPROVAL OF MINUTES - Nil


4. APPROVAL OF AGENDA

Moved by Councillor Starr,
Seconded by Councillor Sanderson;

That the agenda for the December 7, 2012 Regional Council – Budget meeting be approved.

Carried RCB-2012-13


5. DELEGATIONS/PRESENTATIONS

Regional Budget Overview

a) Budget Overview
      Presentation by David Szwarc, Chief Administrative Officer and Norma Trim, Chief Financial Officer and Commissioner of Corporate Services

Received RCB-2012-14

A copy of the presentation is available from the Office of the Regional Clerk.

David Szwarc, Chief Administrative Officer, stated that a 1.5 per cent net levy increase has been presented in the 2013 Regional Budget as directed by Regional Council. The proposed net levy increase provides a sustainable budget. David Szwarc noted that, at this time next year, residential growth will include 20,000 new residents using Regional services, existing infrastructure will be one year older and $10 million from provincial funding will cease, resulting in a 2014 Budget projected tax impact of 1.2 per cent David Szwarc indicated that staff would be reporting to Regional Council on the 2014 Budget implications during 2013, and he requested Members of Council to determine if a 1.2 per cent increase is reasonable. He stated that the 2013 Budget does not include service reductions as the demand for service is growing and a reduction this year would ultimately place a higher demand on services for 2014.

Councillor Fonseca arrived at 9:35 a.m.
Councillor Hames arrived at 9:35 a.m.

Norma Trim, Chief Financial Officer and Commissioner of Corporate Services, summarized the implications if the 2013 net levy impact is reduced by $12.8 million, to achieve a 0 per cent property tax impact. She stated that it is difficult to determine the impact on the external agencies. The Municipal Property Assessment Corporation (MPAC) has provided an update on the 2013 Budget resulting in a net budget reduction of $0.5 million, and an update has been provided on assessment growth, which will be increased from 1.15 per cent to 1.2 per cent, reducing the net tax impact by $0.5 million. Norma Trim provided a summary of the salary gapping; term and interest rates for debt issuance to 2031; and the reassessment of electronic billboards. She stated that the Consultant Operating Budget equals $2.9 million, and undertook to report back to Council on the utilization of the consultants.

Departmental and Program Presentations

b) Human Services
      Presentation by Janet Menard, Commissioner of Human Services

Received RCB-2012-15

A copy of the presentation is available from the Office of the Regional Clerk.

Janet Menard, Commissioner of Human Services, provided an overview of the 2013 Human Services Budget identifying the core responsibilities; changes in service delivery from 2007-2014; 2012 accomplishments; 2013 business focus; social assistance case load trends; mitigated budget costs; expenditures and budget drivers; and the Capital Budget and 10 year Capital Plan.

Councillor Palleschi arrived at 10:27 a.m., due to other municipal business.
Councillor Saito arrived at 10:42 a.m., due to other municipal business.

c) Public Works
      Presentation by Dan Labrecque, Commissioner of Public Works

Received RCB-2012-16

A copy of the presentation is available from the Office of the Regional Clerk.

Dan Labrecque, Commissioner of Public Works, provided an overview of the 2013 Public Works Budget, including the Utility Rate Supported and Tax Supported programs. He highlighted the Public Works service focus; 2012 accomplishments; projected milestones; issues and trends; 2013 operating budget; budget drivers; commodity price volatility from 2008-2012; waste management and transportation infrastructure; accessible transportation services; and the 10 year Capital Plans.

Councillor Tovey arrived at 10:49 a.m.

Councillor Palleschi raised concern that the proposed Waste Management Budget does not include lids for recycling bins. Dan Labrecque responded that Regional Council’s previous direction was not to provide recycling bins with lids; however the bi-weekly waste pick-up pilot project is using larger bins with lids. Dan Labrecque stated that staff will review the use of recycling bins with lids and bags when evaluating the Waste Management Pilot Project in 2013.

Councillor Crombie arrived at 11:01 a.m., due to other municipal business.

Councillor Mullin recommended that a special working fund be set up for the Utility Rate surpluses. Dan Labrecque responded that an annual report is provided regarding the surpluses and Regional Council may determine if the surplus should be allocated towards a state of good repair or placed in a special working fund.

Councillor Starr raised concern regarding the amount budgeted for marketing the Active Transportation Plan. Dan Labrecque responded that the amount for marketing the Active Transportation Plan are ‘markers’, noting that it relates to one of the Term of Council Priorities. Dan Labrecque undertook to provide a report to a future Regional Council meeting with an update on the progress of the Active Transportation Plan.

Councillor Tovey stated that the Region of Peel’s water utility rate is one of the lowest in the Great Toronto Area and recommended increasing the 2013 rates to reduce the Regional debt.

Councillor Fonseca requested that the Commissioner of Public Works include key outcomes, including cost benefits and savings on the Waste Management Pilot Program and the Active Transportation Plan, in the forthcoming report.

Regional Council recessed at 12:17 p.m.

Regional Council reconvened at 1:03 p.m.

  Members Present: G. Carlson; B. Crombie; F. Dale; S. Fennell; P. Foley; C. Fonseca; S. Hames; E. Kolb; K. Mahoney; H. McCallion¨; G. Miles; E. Moore; M. Morrison; P. Mullin; P. Palleschi; R. Paterak; P. Saito; J. Sanderson; J. Sprovieri; R. Starr*; A. Thompson; J. Tovey
     
  Members Absent: N. Iannicca, due to a personal matter; S. McFadden, due to a personal matter; R. Whitehead, due to other municipal business
     
     
  Also Present: D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J. Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. D. Mowat, Medical Officer of Health; K. Lockyer, Regional Clerk and Director of Clerk’s; H. West, Legislative Specialist; S. Singh, Legislative Technical Coordinator; . Schwartz, Acting Legislative Assistant



d) Health Services
      Presentation by Janette Smith, Commissioner of Health Services

Received RCB-2012-17

A copy of the presentation is available from the Office of the Regional Clerk.

Janette Smith, Commissioner of Health Services, provided an overview of the Health Services 2013 Budget. She highlighted the five long term care centres; paramedic services; public health services; 2012 accomplishments; issues and trends; 2013 business focus; fiscal sustainability; budget drivers; cost mitigation; service demands; funding sources; and the Current and 10 year Capital Budget.

Councillor McCallion requested a copy of the Terms of Reference for the study of the delivery and funding of Fire and Paramedic services in the Region of Peel.

Councillor Starr arrived at 1:24 p.m.

e) Internal Services
      Presentation by R. Kent Gillespie, Commissioner of Employee and Business Services, Claire Loughheed, Manager, Peel Art Museum and Archives and Karla Hale, Director, Communications and Service Delivery

Received RCB-2012-18

A copy of the presentation is available from the Office of the Regional Clerk.

R. Kent Gillespie, Commissioner of Employee and Business Services, provided an overview of the Internal Services 2013 Budget which includes the Corporate Services department, the Employee and Business Services department including the Peel Art Museum and Archives (PAMA), and the Executive Office. He highlighted the Internal Services net share of the controlled budget; the cost to deliver 2013 program services; service demands and staffing request for PAMA; volume increases at the Customer Contact Centre; active energy management savings; and the Capital Program overview.

Claire Lougheed, Manager, PAMA, stated that the additional staffing request revolves around revenue generation and noted that PAMA falls under the Term of Council Priority, to provide a cohesive community. She outlined the rationale for the requested 3.5 Full Time Equivalents (FTE’s), the roles of the additional staff and noted that there has not been an additional FTE hired at PAMA over the past seven years.

In response to an inquiry from Councillor Palleschi, R. Kent Gillespie provided a summary of the current FTE employees, casual employees and the roles of the 60 volunteers at PAMA. Discussion occurred about the requirement for the 3.5 FTE’s, the positive calibre of the current staff; revenue to be generated; and current overtime worked by PAMA staff.

Norma Trim stated that working funds could be utilized to cover the tax impact until revenue is generated from PAMA.

Councillor Palleschi requested that staff report back to a Regional Council meeting in approximately six months, regarding the marketing program and revenues generated.

R. Kent Gillespie and Karla Hale, Director, Communications and Service Delivery, provided statistics on the service, volume, types of calls currently being received by the Customer Contact Centre and she noted that no new resources have been provided since 2009. Karla Hale advised that the projected need for additional staff for 2013 equates to 5 to 6 FTE’s, however, the Call Centre is requesting 2 FTE’s.

Councillor Fonseca recommended that the new FTE positions be filled by Co-op students. R. Kent Gillespie stated that staff would review the feasibility of hiring Co-op students, however, he requested authority in the 2013 Budget to hire the two FTE’s, if required. R. Kent Gillespie undertook to report back in approximately eight months regarding the success of the co-op placements.

Item 11.a was dealt with.

11. IN CAMERA MATTERS

At 2:38 p.m., in accordance with section 239(2) of the Municipal Act, 2001, as amended, a motion was placed, and was carried, to move into closed session.

Moved by Councillor Thompson,
Seconded by Councillor Sanderson;

That Council proceed “In Camera” to consider a Council report relating to the following:

Carried RCB-2012-19

Moved by Councillor Thompson,
Seconded by Councillor Sanderson;

That Council proceed out of “In Camera”.

Carried RCB-2012-20

Council moved out of closed session at 2:55 p.m.


1. Staff Reports

a) Labour Relations or Employee Negotiations

Received RCB-2012-21

5. DELEGATIONS/PRESENTATIONS

f) 2013 Regional Budget Summary and Recommendations
      Summary by Norma Trim, Chief Financial Officer and Commissioner of Corporate Services

Received RCB-2012-22

Norma Trim, Chief Financial Officer and Commissioner of Corporate Services, provided a budget update noting the changes to the 2013 Budget with a $1 million reduction related to MPAC and assessment growth. She indicated that the tax pressures related to PAMA will be reduced by phasing in the tax impact through a Working Fund reserve. Norma Trim summarized that the reduction of a further $1 million will result in a reduction of the property tax impact from 0.6 to 0.5 per cent.

Advisory Committee – Conservation Priorities

Moved by Councillor Mullin,
Seconded by Councillor Palleschi;

Whereas, Regional Council has established a process for reviewing conservation authority priorities for the Regional climate change funding each year, well in advance of the budget process;

And whereas, the conservation authorities and Regional staff have been working together to co-ordinate efforts, implement the priorities and monitor the progress;

And whereas, Regional Council and Area Municipal Councils have sitting members on the boards of the Toronto and Region Conservation Authority (TRCA) and Credit Valley Conservation Authority (CVCA);

And whereas, there is a desire to align the priorities of the conservation authorities, the Regional Council and the Area Municipal Councils;

And whereas, there are a number of Term of Council Priorities and Strategic Plan priorities relating to conservation and, as such, there is a desire to ensure that the Regional Council members sitting on the conservation authority boards have an opportunity to promote dialogue, gain input and align priorities while avoiding duplication and promoting co-ordination of efforts;

Therefore be it resolved, that an advisory committee be established consisting of the members of Regional Council who are also sitting members of the TRCA and the CVCA boards;

And further, that the advisory committee meet as part of the established process for reviewing conservation priorities each year and report to Regional Council by the end of July each year.

Carried RCB-2012-23

Councillor McCallion departed at 2:55 p.m.

Utility Rate

Moved by Councillor Tovey,
Seconded by Councillor Paterak;

That the proposed utility rate budget be increased from seven per cent to nine per cent with the additional revenue placed in capital reserves to help close the infrastructure gap on the utility rate capital plan.

Councillor Miles requested a recorded vote.

  In Favour: P. Foley; C. Fonseca; M. Morrison; P. Mullin; R. Paterak; J. Sprovieri; R. Starr; A. Thompson; J. Tovey
  Total: 9
     
  Opposed: G. Carlson; B. Crombie; F. Dale; S. Hames; G. Miles; E. Moore; P. Palleschi; P. Saito; J. Sanderson
  Total: 9
     
  Absent: S. Fennell; N. Iannicca; K. Mahoney; H. McCallion; S. McFadden; R. Whitehead
  Total: 6

The vote was tied. Regional Chair Kolb had the deciding vote, which he voted in the negative, therefore the motion was lost.

Lost RCB-2012-24

Regional Chair Kolb departed the Council Chambers due to his declared conflict of interest regarding the salary portion of the 2013 Peel Regional Police Budget.

Councillor Carlson assumed the Chair.

2013 Peel Regional Police Budget

Moved by Councillor Dale,
Seconded by Councillor Crombie;

That the 2013 Peel Regional Police Operating Budget at a total value of $375,823,741 as set out in Summary I of the Executive Summary (attached as Appendix I) to the report of the Chief Financial Officer and Commissioner of Corporate Services, dated November 30, 2012, titled “2013 Operating and Capital Budget”, be approved;

And further, that the appropriate by-law to apportion the $338,407,100 net levy funding required, be presented for enactment;

And further, that the 2013 Capital Budget for Peel Regional Police totaling $17,196,000 as set out in Summary IV of the Executive Summary (attached as Appendix I) to the subject report, be approved;

And further, that the projects identified with an "A" for approved funding status as outlined in each of the program sections of the 2013 Budget Document be authorized to proceed in accordance with the Financial Control By-law;

And further, that the Consolidated 10 Year Capital Plan for Peel Regional Police totaling $238,360,000 as summarized in Summary V of the Executive Summary (attached as Appendix I) to the subject report be approved, in principle, for planning purposes.

Carried RCB-2012-25

Regional Chair Kolb assumed the Chair.

Councillors Miles, Moore and Saito exited the meeting room due to their declared conflicts of interest regarding wage and salary adjustments.

Non-Union Salary Band Adjustment

Moved by Councillor Mullin,
Seconded by Councillor Palleschi;

That the salary portion of 2013 Regional Budget which includes a two per cent non-union salary band adjustment, be approved;

And further, that the implementation be coordinated with the area municipalities to ensure consistency in approach.

Carried RCB-2012-26

Additional Item - Item 11.1b:

11. IN CAMERA MATTERS

At 3:15 p.m., in accordance with section 239(2) of the Municipal Act, 2001, as amended, a motion was placed, and was carried, to move into closed session.

Moved by Councillor Mullin,
Seconded by Councillor Morrison;

That Council proceed “In Camera” to consider an additional item regarding the following:

• Labour Relations or Employee Negotiations (Oral)

Carried RCB-2012-27

Moved by Councillor Mullin,
Seconded by Councillor Morrison;

That Council proceed out of “In Camera”.

Carried RCB-2012-28

Council moved out of closed session at 3:20 p.m.

Additional Item - Item 11.1b was dealt with:

1. Staff Reports

b) Labour Relations or Employee Negotiations (Oral)

Received RCB-2012-29

6. COMMUNICATIONS - Nil

7. REPORTS

1. Staff Reports

a) 2013 Operating and Capital Budget

Moved by Councillor Miles,
Seconded by Councillor Palleschi;

That the 2013 Operating Budget at a total value of $1,472,494,752 as set out in Summary I of the Executive Summary (attached as Appendix I) to the report of the Chief Financial Officer and Commissioner of Corporate Services, dated November 30, 2012, titled “2013 Operating and Capital Budget”, be approved;

And further, that the appropriate by-law to apportion the $537,569,285 net levy funding required, be presented for enactment;

And further, that the 2013 Capital Budget for Property Tax and Utility Rate Supported Programs totaling $912,723,000 as set out in Summary IV of the Executive Summary (attached as Appendix I) to the subject report, be approved;

And further, that the projects identified with an "A" for approved funding status as outlined in each of the program sections of the 2013 Budget Document be authorized to proceed in accordance with the Financial Control By-law;

And further, that the Consolidated 10 Year Capital Plan totaling $5,741,742,000 as summarized in Summary V of the Executive Summary (attached as Appendix I) to the subject report, be approved, in principle, for planning purposes;

And further, that the changes to the user fees and charges proposed in Summary VII of the Executive Summary (Appendix I) of the subject report be approved to take effect in accordance with the associated By-law;

And further, that the cash payment of user fees received on or after February 5, 2013 be rounded to the nearest five cents, when the user does not have pennies to complete the transaction, to account for recent federal legislation eliminating the penny from circulation;

And further, that the Water, Wastewater and Waste Management System fees and charges as outlined in Summary Vlll of the Executive Summary (attached as Appendix I), be approved to take effect in accordance with the associated By-laws;

And further, that the Chief Financial Officer and Commissioner of Corporate Services be authorized to carry out any necessary technical adjustments and present the necessary levy By-law for enactment;

And further, that the necessary User Fee By-laws be presented for enactment.

Carried Unanimously RCB-2012-30


8. BY-LAWS

Three Readings:

By-law 110-2012: A by-law to amend By-law 43-2002 titled the “Fees By-law” and to repeal By-law 169-2011.

By-law 111-2012: A by-law to amend By-law 16-2007 titled the “Sewer Surcharge Rate and Sewer Waste Disposal Charge By-law” and to repeal By-law 170-2011.

By-law 112-2012: A by-law to amend By-law 17-2007 titled the “Waste Management System Fees and Charges By-law” and to repeal By-law 171-2011.

By-law 113-2012: A by-law to amend By-law 15-2007 titled the “Wastewater System Fees and Charges (Sewer Charge Rates) By-law” and to repeal By-law 172-2011.

By-law 114-2012: A by-law to amend By-law 14-2007 titled the “Water Consumption Fees and Charges By-law” and to repeal By-law 173-2011.

Moved by Councillor Mahoney,
Seconded by Councillor Fonseca;

That the by-laws listed on the Regional Council Budget agenda, being By-laws 110-102 to 114-2012 inclusive, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried RCB-2012-31

9. OTHER BUSINESS - Nil

10. NOTICES OF MOTION - Nil

11. IN CAMERA MATTERS

1. Staff Reports

a) Labour Relations or Employee Negotiations

This item was dealt with under Resolution RCB-2012-21

Additional Item – Item 11.b:

b) Labour Relations or Employee Negotiations (Oral)

This item was dealt with under Resolution RCB-2012-29

12. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Mahoney,
Seconded by Councillor Hames;

That By-law 116-2012 to confirm the proceedings of Regional Council at its Budget meeting held on December 7, 2012, to deliberate the 2013 budget and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried RCB-2012-32

 

13. ADJOURNMENT

The meeting adjourned at 3:28 p.m.

 

K. Lockyer
_________________________
Regional Clerk
E. Kolb
_________________________
Regional Chair