January 22, 2015 Regional Council Minutes
Page Content:
1. Prayer and Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations
6-9. Staff Reports and Communications
   
10. By-laws
11. Other Business
12. Notices of Motion
13. In Camera Matters
14. By-laws Relating to In Camera Matters
15. By-law to Confirm the Proceedings of Council
16. Adjournment

THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
January 22, 2015

Regional Chair Dale called the meeting of Regional Council to order at 9:32 a.m in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.


1. PRAYER AND ROLL CALL

Councillor Downey recited the prayer.

  Members Present: G. Carlson
B. Crombie
F. Dale
J. Downey
C. Fonseca
G. Gibson
A. Groves
N. Iannicca*
J. Innis
L. Jeffrey
M. Mahoney
M. Medeiros
G. Miles
E. Moore
M. Palleschi
C. Parrish*
K. Ras
P. Saito
B. Shaughnessy
J. Sprovieri
R. Starr
A. Thompson
J. Tovey

       
  Members Absent:

S. McFadden

(illness)

       
  Also Present: D. Szwarc, Chief Administrative Officer; G. Sabat, Commissioner of Service Innovation, Information and Technology; L. Graham-Watson, Commissioner of Corporate Services; S. VanOfwegen, Commissioner of Finance and Chief Financial Officer; D. Labrecque, Commissioner of Public Works; J. Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. E. deVilla, Acting Medical Officer of Health; M. Rae, Acting Regional Solicitor and Director of Legal Services; K. Lockyer, Regional Clerk and Director of Clerk's; C. Thomson, Legislative Specialist; S. Singh, Legislative Technical Coordinator; H. Gill, Acting Legislative Technical Coordinator

___________________________________

*See text for arrivals
¨See text for departures

Regional Chair Dale congratulated Councillor Iannicca who was recently appointed Chair of the Credit Valley Conservation Board of Directors.


2. DECLARATIONS OF CONFLICTS OF INTEREST

Councillor Saito declared a conflict of interest with respect to In Camera Items 13.3 and 13.4, as family members are employed with the Region of Peel.

Councillor Moore declared a conflict of interest with respect to In Camera Items 13.3 and 13.4, as family members are employed with the Region of Peel.

Councillor Miles declared a conflict of interest with respect to In Camera Items 13.3 and 13.4, as a family member is employed with the Region of Peel.

Regional Chair Dale declared a conflict of interest in respect to Items Related to Enterprise Programs and Services - Item 8.8, as he is a member of the Peel Police Services Board.


3. APPROVAL OF MINUTES

3.1. January 15, 2015Regional Council Meeting

Moved by Councillor Fonseca,
Seconded by Councillor Groves;

That the minutes of the January 15, 2015 Regional Council meeting be amended to reflect the absence of Councillor Jeffrey as due to other municipal business;

And further, that the minutes of the January 15, 2015 Regional Council meeting be approved, as amended.

Carried 2015-23


4. APPROVAL OF AGENDA

Moved by Councillor Tovey,
Seconded by Councillor Thompson;

That the agenda for the January 22, 2015 Regional Council meeting be approved.

Carried 2015-24


5. DELEGATIONS - Nil

Councillor Iannicca arrived at 9:36 a.m.


6. ITEMS RELATED TO PUBLIC WORKS
Chaired by Councillor R. Starr

6.1. Authorization to Hold a Public Meeting for an Application for Exemption under the Retail Business Holidays Act by T & T Supermarket Inc. for 715 Central Parkway West - City of Mississauga, Ward 7

Moved by Councillor Iannicca,
Seconded by Councillor Thompson;

That a public meeting be held on March 12, 2015 with respect to the application for exemption under the Retail Business Holidays Act by T & T Supermarket Inc., for 715 Central Parkway West in Mississauga.

Carried 2015-25

RESOLUTION 2015-25 AMENDED BY 2015-62

6.2. Traffic and Road Safety Performance Report 2014

Received 2015-26

Councillor Parrish arrived at 9:38 a.m.


7. COMMUNICATIONS

7.1. Association of Municipalities of Ontario (AMO) Policy Update, Email dated November 27, 2014, Regarding the Blue Box Arbitration Decision - Analysis and Next Steps

Received 2015-27

See also Resolutions 2015-30 and 2015-31

7.2. Joseph P. Pennachetti, City Manager, City of Toronto, Letter dated December 2, 2014, Requesting Support for the Toronto City Council Position that the Ontario Ministry of the Environment and Climate Change Acknowledge its Responsibility as the "Implementing Body" for the Purpose of the Lake Ontario Policies Contained in the Credit Valley, Toronto and Region, and Central Ontario (CTC) Source Water Protection Plan

Referred to Public Works staff 2015-28

7.3. Norman Lee, Director, Waste Management, Project/Issue Update dated December 2014, Regarding Communications Plan to Support 2016 Changes to Waste Collection Services - Update 2

Received 2015-29

In response to questions from Members of Regional Council, the Commissioner of Public Works undertook to provide Regional Council with a comprehensive briefing of the process leading to changes to the 2016 Waste Collection services, including information related to:

7.4. Association of Municipalities of Ontario (AMO) Policy Update, Email dated December 16, 2014, Regarding the 2014 Blue Box Payments

Received 2015-30

See also Resolutions 2015-27 and 2015-31

7.5. Norman Lee, Director, Waste Management, Project/Issue Update dated January 9, 2015, Regarding the 2014 Blue Box Program Net Cost Arbitration Decision Update

Received 2015-31

See also Resolutions 2015-27 and 2015-30


8. ITEMS RELATED TO ENTERPRISE PROGRAMS AND SERVICES
Chaired by Councillor C. Fonseca

8.1. Update on Peel's Financial Condition
    Presentation by Stephen VanOfwegen, Commissioner of Finance and Chief Financial Officer

Received 2015-32

See also Resolutions 2015-33 to 2015-35 inclusive

A copy of the presentation is available from the Office of the Regional Clerk.

Stephen VanOfwegen, Commissioner of Finance and Chief Financial Officer, provided an update on the Region of Peel's financial condition, that included a summary of the Long Term Financial Planning Strategy; the status of reserves; and, actions that have been taken to manage risks to the Region's financial condition. He provided a comparison of residential property taxes and utility rates in other jurisdictions, noting that the Region of Peel has the lowest utility rate among its comparators.

Items 8.5 to 8.7 inclusive were dealt with.

8.5. Overview and Update on the Status of Reserves

Received 2015-33

See also Resolution 2015-32

8.6. The Region of Peel 2014 Infrastructure Update

Moved by Councillor Groves,
Seconded by Councillor Mahoney;

That the new asset classes and new asset levels of services attached as Appendix IV to the report of the Commissioner of Finance and Chief Financial Officer titled "The Region of Peel 2014 Infrastructure Update" be approved under Peel's Asset Management Policy.

Carried 2015-34

See also Resolutions 2015-32 and 2015-35

8.7. Development Charge Adequacy Update -2015

Received 2015-35

See also Resolutions 2015-32 and 2015-34

8.2. Review of the Governance of the Region of Peel

Moved by Councillor Gibson,
Seconded by Councillor Medeiros;

That a Task Force consisting of the Mayors of Caledon, Brampton and Mississauga, the Regional Chair, the Chief Administrative Officers (or their designate) of the Region of Peel, Cities of Brampton and Mississauga, the Town of Caledon and the Regional Clerk, be established to develop and report back to Regional Council on terms of reference and approach for:

a) A review of the governance of the Region of Peel;
b) The options for election of the Regional Chair; and,
c) The composition of Regional Council.

Carried 2015-36

Councillor Gibson requested that the Task Force on the review of the governance of the Region of Peel review the report of Justice George W. Adams released in 2004, noting that the recommendations contained in that report are consistent with the City of Brampton's current position on governance and that the population far surpasses that which is outlined in the report

8.3. Delegation of Tax Ratio Setting Authority

Moved by Councillor Miles,
Seconded by Councillor Sprovieri;

That a delegation by the Region of Peel to its lower-tier municipalities of tax ratio setting authority for both lower-tier and upper-tier purposes for 2015, as authorized under s.310 of the Municipal Act, 2001, be approved;

And further, that the necessary by-law inclusive of the methodology to apportion the Regional levy, be presented for enactment.

Carried 2015-37

See also Resolution 2015-49

8.4. 2014/2015 Dedicated Provincial Gas Tax Funds

Moved by Councillor Crombie,
Seconded by Councillor Palleschi;

That the Regional Chair and the Commissioner of Finance & Chief Financial Officer be authorized to execute the Letter of Agreement provided by the Ontario Ministry of Transportation to implement the Dedicated Gas Tax Funds for Public Transportation Program as outlined in the report of the Commissioner of Finance & Chief Financial Officer, titled "2014/2015 Dedicated Provincial Gas Tax Funds", in order to facilitate the Province of Ontario to release the 2014/2015 funding to the Region of Peel;

And further, that the necessary by-law be presented for enactment.

Carried 2015-38

See also Resolution 2015-49

8.5. Overview and Update on the Status of Reserves

This item was dealt with under Resolution 2015-33

8.6. The Region of Peel 2014 Infrastructure Update

This item was dealt with under Resolution 2015-34

8.7. Development Charge Adequacy Update -2015

This item was dealt with under Resolution 2015-33

8.8. Report of the Peel Police Services Board Nomination Ad Hoc Committee (PPSBN 1/2015) meeting held on January 8, 2015

Moved by Councillor Thompson,
Seconded by Councillor Gibson;

That the report of the Peel Police Services Board Nomination Ad Hoc Committee (PPSBN 1/2015) meeting held on January 8, 2015, be adopted.

Carried 2015-39

1. ELECTION OF CHAIR AND VICE-CHAIR

RECOMMENDATION PPSBN-1-2015:

That Councillor Palleschi be elected Chair of the Peel Police Services Board Nomination Ad Hoc Committee for the term ending November 30, 2018, or until a successor is appointed.

Approved 2015-40

RECOMMENDATION PPSBN-2-2015:

That Councillor Carlson be elected Vice-Chair of the Peel Police Services Board Nomination Ad Hoc Committee for the term ending November 30, 2018, or until a successor is appointed.

Approved 2015-41


2. DECLARATIONS OF CONFLICTS OF INTEREST

Regional Chair Dale stated that he is appointed as a Director of the Police Services Board by way of Section 27 (9) (a) of the Police Services Act and sits on the Police Services Board Nomination Ad Hoc Committee as an ex-officio member.


3. APPROVAL OF AGENDA

RECOMMENDATION PPSBN-3-2015:

That the agenda for the January 8, 2015 Peel Police Services Board Nomination Ad Hoc Committee meeting include a delegation from Edna Toth, Editor, Tough Times, Peel Poverty Action Group and Sophia Brown Ramsay, Program Manager, Black Community Action Network, regarding the citizen appointment to the Peel Police Services Board - Item 4.1;

And further, that the agenda for the January 8, 2015 Peel Police Services Board Nomination Ad Hoc Committee meeting be approved, as amended.

Approved 2015-42

See also Resolution 2015-43


4. DELEGATIONS/PRESENTATIONS

Additional Item - Item 4.1:

4.1. Edna Toth, Editor, Tough Times, Peel Poverty Action Group and Sophia Brown Ramsay, Program Manager, Black Community Action Network, Regarding the Citizen Appointment to the Peel Police Services Board

Received 2015-43

See also Resolution 2015-42


5. REPORTS

5.1 Citizen Appointment to the Peel Police Services Board

Received 2015-44


6. COMMUNICATIONS - Nil


7. IN CAMERA MATTERS

7.1 Helena West, Legislative Specialist, Region of Peel, Memo dated December 18, 2014, Regarding Selection of Citizen Appointment to the Peel Police Services Board (Personal matters about identifiable individual, including municipal or local board employees)

This item was dealt with under Resolutions 2015-56 and 2015-57

8.9. Budget 2015 Proposal in Support of Land Acquisition Capacity for Public Works Capital Projects

Moved by Councillor Iannicca,
Seconded by Councillor Saito;

That the staffing requests contained in the report of the Commissioner of Corporate Services titled "Budget 2015 Proposal in Support of Land Acquisition Capacity for Public Works Capital Projects" be considered as part of the 2015 Regional Budget.

Carried 2015-45

In response to a question from Councillor Saito, the Commissioner of Corporate Services confirmed that the additional staff salaries would be paid from Capital Projects for a minimum of ten years, before the expenses are transferred to the operating budget.

8.10. Strategic Plan and Council Priorities Renewal

Moved by Councillor Saito,
Seconded by Councillor Carlson;

That the commencement of a new process to renew the Region's Strategic Plan and Term of Council Priorities, which will include community consultation that will occur where possible, in coordination with area municipalities, be endorsed.

Carried 2015-46

Councillor Saito stressed the importance of ample and meaningful community consultation in developing the Region of Peel Strategic Plan and Term of Council Priorities.

The Chief Administrative Officer undertook to present the community consultation plan at a future meeting of Regional Council.


9. COMMUNICATIONS

9.1. Kathy Stranks, Manager, Corporate Secretariat, Toronto and Region Conservation Authority (TRCA), Email dated December 9, 2014, Providing a Copy of the TRCA Report and Resolution titled "The Living City Policies for Planning and Development in the Watersheds of Toronto and Region Conservation Authority"

Received 2015-47

Councillor Thompson raised concern that the Natural Heritage policy does not include the recommendation that TRCA pursue partnerships with landowners regarding land stewardship of natural heritage features, which would reduce land management and costs for the Conservation Authorities.

Councillor Fonseca suggested that Members of Regional Council who are appointed to the Conservation Authorities communicate the issue of land stewardship to their respective Boards.

9.2. Bob Chiarelli, Minister of Energy, Letter dated December 12, 2014, Providing an Overview of the Initiatives to Give Municipalities Information and Control Around Local Energy Planning

Received 2015-48


10. BY-LAWS

Three Readings:

By-law 3-2015: A by-law to amend By-law 63-2007, a by-law to amend and interpret the by-laws and resolutions of the Regional Municipality of Peel respecting changes to organizational structure of the Regional Corporation.

By-law 4-2015: A by-law to delegate to each lower-tier municipality the authority to pass a by-law establishing tax ratios and setting out a method by which the portion of Regional levies that will be raised in each lower-tier municipality can be determined.

By-law 5-2015: A by-law to authorize the Regional Chair and the Chief Financial Officer to execute a Letter of Agreement between the Province of Ontario and the Regional Municipality of Peel related to funding provided by the Province of Ontario to the Regional Municipality of Peel under the Dedicated Gas Tax Funds for Public Transportation Program for 2014/2015.

Moved by Councillor Iannicca,
Seconded by Councillor Innis;

That the by-laws listed on the Regional Council agenda, being By-laws 3-2015 to 5-2015 inclusive, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried 2015-49

See also Resolutions 2015-37 and 2015-38


11. OTHER BUSINESS

Additional Items - Items 11.1 and 11.2:

11.1. Meeting of the Water Fluoridation Committee (Oral)

Received 2015-50

11.2. Petition Against the Installation of Sanitary Sewers as a Local Improvement Project in Gordon Woods - City of Mississauga, Ward 7 (Oral)

Received 2015-51

Councillor Iannicca presented a petition to the Regional Clerk from residents against the installation of sanitary sewers as a local improvement project in the Gordon Woods area in Mississauga. He requested that staff prepare a letter for distribution to residents, outlining the local improvement regulations.

Councillor Iannicca extended his appreciation to staff in the Wastewater Division for their assistance at a recent public meeting with residents concerning local improvement projects in Ward 7.


12. NOTICES OF MOTION - Nil


13. IN CAMERA MATTERS

At 10:15 a.m., Councillors Miles, Moore and Saito exited the room due to a previously declared conflict of interest with respect to Items 13.3 and 13.4.

At 10:16 a.m., in accordance with section 239(2) of the Municipal Act, 2001, as amended, the following motion was placed:

Moved by Councillor Iannicca,
Seconded by Councillor Tovey;

That Council proceed "In Camera" to consider reports relating to the following:

Carried 2015-52

Moved by Councillor Iannicca,
Seconded by Councillor Crombie;

That Council proceed out of "In Camera".

Carried 2015-53

Council moved out of closed session at 10:27 a.m.

13.1. Closed Session Report of the Peel Services Board Nomination Ad Hoc Committee (PPSBN 1/2015) meeting held on January 8, 2015

Moved by Councillor Sprovieri,
Seconded by Councillor Palleschi;

That the January 8, 2015 Peel Police Services Board Nomination Ad Hoc Committee (PPSBN 1/2015) Closed Session report be adopted.

Carried 2015-54


7. IN CAMERA MATTERS

7.1 Helena West, Legislative Specialist, Region of Peel, Memo dated December 18, 2014, Regarding Selection of Citizen Appointment to the Peel Police Services Board (Personal matters about an identifiable individual, including municipal or local board employees)

Received 2015-55

See also Resolution 2015-56

RECOMMENDATION PPSBN-4-2015:

That direction given "In Camera" to the Regional Clerk and Director of Clerks with respect to In Camera Item 7.1 be approved and voted upon in accordance with Section 239(6) (b) of the Municipal Act 2001, as amended.

Approved 2015-56

See also Resolution 2015-55

13.2. January 15, 2015 Regional Council Closed Session Report

Received 2015-57

13.3. Labour Relations

Received 2015-58

13.4. Labour Relations

Received 2015-59

Councillor Miles arrived at 10:28 a.m.
Councillor Moore arrived at 10:28 a.m.
Councillor Saito arrived at 10:28 a.m.


14. BY-LAW RELATING TO IN CAMERA MATTERS - Nil


15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Shaughnessy,
Seconded by Councillor Groves;

That by-law 6-2015 to confirm the proceedings of Regional Council at its meeting held on January 22, 2015, and to authorize the execution of documents in accordance with the Region of Peel by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the corporate seal be affixed thereto.

Carried 2015-60


16. ADJOURNMENT

The meeting adjourned at 10:30 a.m.


K. Lockyer
_________________________
Regional Clerk

F. Dale
_________________________
Regional Chair