December 10, 2015 Regional Council Minutes
Page Content:
1. Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations
6-12. Staff Reports and Communications
   
13. Other Business
14. Notices of Motion
15. By-laws
16. In Camera Matters
17. By-law to Confirm the Proceedings of Council
18. Adjournment

THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
December 10, 2015

Regional Chair Dale called the meeting of Regional Council to order at 9:35 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.

1. ROLL CALL

  Members Present: G. Carlson
B. Crombie*
F. Dale
J. Downey
G. Gibson
A. Groves
N. Iannicca
J. Innis
L. Jeffrey
J. Kovac
M. Mahoney
S. McFadden
M. Medeiros
G. Miles
E. Moore
M. Palleschi
C. Parrish
K. Ras
P. Saito
B. Shaughnessy
J. Sprovieri
R. Starr
A. Thompson

       
  Members Absent: C. Fonseca
J. Tovey


(other municipal business)

       
  Also Present:
D. Szwarc, Chief Administrative Officer; G. Sabat, Commissioner of Service Innovation, Information and Technology; L. Duarte, Acting Commissioner of Corporate Services; S. VanOfwegen, Commissioner of Finance and Chief Financial Officer D. Labrecque, Commissioner of Public Works; J. Smith, Commissioner of Health Services; G. Bursey, Acting Commissioner of Human Services; P. O'Connor, Regional Solicitor and Director of Legal Services; Dr. E. deVilla, Medical Officer of Health; A. Macintyre, Acting Regional Clerk and Director of Clerk's; C. Thomson, Legislative Specialist; S. Singh, Legislative Technical Coordinator; V. Montesdeoca, Legislative Technical Coordinator

___________________________________

*See text for arrivals
¨See text for departures


2. DECLARATIONS OF CONFLICTS OF INTEREST

Councillor Miles re-stated her conflict of interest with respect to the salary portion of the Regional Budget contained within the Minutes of the Regional Council Budget meeting held on December 3, 2015, as a family member is employed with the Region of Peel.

Councillor Moore re-stated her conflict of interest with respect to the salary portion of the Regional Budget contained within the Minutes of the Regional Council Budget meeting held on December 3, 2015, as family members are employed with the Region of Peel.

Councillor Saito re-stated her conflict of interest with respect to the salary portion of the Regional Budget contained within the Minutes of the Regional Council Budget meeting held on December 3, 2015, as family members are employed with the Region of Peel.


3. APPROVAL OF MINUTES

3.1. November 26, 2015 Regional Council meeting

Moved by Councillor Iannicca,
Seconded by Councillor Starr;

That the minutes of the November 26, 2015 Regional Council meeting be approved.

Carried 2015-906

3.2. December 3, 2015 Regional Council Budget meeting

Moved by Councillor Jeffrey,
Seconded by Councillor Thompson;

That the minutes of the December 3, 2015 Regional Council Budget meeting be approved.

Carried 2015-907


4. APPROVAL OF AGENDA

Moved by Councillor Thompson,
Seconded by Councillor Downey;

That the agenda for the December 10, 2015 Regional Council meeting be approved.

Carried 2015-908



5. DELEGATIONS
- Nil

6. ITEMS RELATED TO ENTERPRISE PROGRAMS AND SERVICES

Chaired by Vice-Chair Councillor M. Medeiros

6.1. 2016 Interim Regional Requisition By-law

Moved by Councillor Miles,
Seconded by Councillor Thompson;

That the 2016 interim Regional requisition be approved at a sum not to exceed 50 per cent of the 2015 general tax levy to the Cities of Mississauga and Brampton and the Town of Caledon;

And further, that the necessary by-law be presented for enactment.

Carried 2015-909

See also Resolution 2015-951

6.2. Licensing Agreement and Service Contract for Technical Support and Maintenance of Weighscale Operating Software - Document Number 2015-585N

Moved by Councillor Iannicca,
Seconded by Councillor Jeffrey;

That the contract (Document 2015-585N) for Licensing, Technical Support and Maintenance of Weighscale Operating Software awarded to Geoware Inc., be renewed on an annual basis subject to budget availability, satisfactory pricing and performance, for the purchase of additional licenses, technical support and maintenance for the anticipated lifecycle of the system for an estimated annual cost of $100,000 (excluding applicable taxes), in accordance with Purchasing By-law 113-2013;

And further, that approval be granted to the Director of Purchasing to increase and extend the contract for any goods and services that are deemed proprietary or similar in nature, to maintain the lifecycle of the system and to the limit of the approved budget.

Carried 2015-910

6.3. Report of the Growth Management Committee (GMC - 5/2015) meeting held on November 19, 2015

Moved by Councillor Moore,
Seconded by Councillor Thompson;

That the report of the Growth Management Committee (GMC - 5/2015) meeting held on November 19, 2015, be approved.

Carried 2015-911

1. DECLARATIONS OF CONFLICTS OF INTEREST - Nil


2. APPROVAL OF AGENDA

RECOMMENDATION GMC-10-2015:

That the agenda for the November 19, 2015, Growth Management Committee meeting be approved.

Approved 2015-912


3. DELEGATIONS

3.1. Nicola Crawhall, Consultant, Nicola J. Crawhall Consulting, Providing an Overview on Implementing the Growth Plan: Seeking Provincial and Municipal Alignment to Support a Prosperous Ontario

Received 2015-913

See also Resolution 2015-915


4. REPORTS

4.1. Implementing the Growth Plan: Seeking Provincial and Municipal Alignment to Support a Prosperous Ontario

Received 2015-914

See also Resolution 2015-913

4.2. Update on Creating Healthy Built Environments in Peel
Presentation by Olha Dobush, Director, Chronic Disease and Injury Prevention

Received 2015-915

See also Resolution 2015-916

RECOMMENDATION GMC-11-2015:

That a Regional Official Plan amendment be brought forward for consideration in order to strengthen plan policies to:

Approved 2015-916

See also Resolution 2015-915

4.3. Growth Management Program Update (Oral)
Presentation by Arvin Prasad, Director, Integrated Planning Division

Received 2015-917

6.4. Report of the Emergency Management Program Committee (EMPC - 2/2015) meeting held on November 19, 2015

Moved by Councillor Miles,
Seconded by Councillor Innis;

That the report of the Emergency Management Program Committee (EMPC - 2/2015) meeting held on November 19, 2015, be approved.

Carried 2015-918

1. DECLARATIONS OF CONFLICTS OF INTEREST - Nil


2. APPROVAL OF AGENDA

RECOMMENDATION EMPC-5-2015:

That the agenda for the November 19, 2015, Emergency Management Program Committee meeting be approved.

Approved 2015-919


3. DELEGATIONS - Nil


4. REPORTS

4.1. Region of Peel Emergency Plan
Presentation by Richard Gibson, Manager, Regional Emergency Management

Received 2015-920

See also Resolution 2015-921

RECOMMENDATION EMPC-6-2015:

That the Region of Peel Emergency Plan attached as Appendix II to the report of the Commissioner of Corporate Services titled "Region of Peel Emergency Plan", be approved;

And further, that a by-law to enact the Emergency Plan and continue the Regional Emergency Management Program be presented at the December 10, 2015 Regional Council meeting.

Approved 2015-921

See also Resolutions 2015-920 and 2015-951

4.2. Potential Solutions to Deliver Emergency Information Within the Region of Peel

Received 2015-922

4.3. Regional Emergency Management Program Activities (Oral)
Presentation by Richard Gibson, Manager, Regional Emergency Management

Received 2015-923


5. COMMUNICATIONS

5.1. Breaking News: From Association of Municipalities Ontario (AMO), received August 20, 2015, Regarding the Government Announcement of New Disaster Recovery Assistance Programs

Referred to Corporate Services 2015-924

6.5. Report of the Lobby Registry and Integrity Commissioner Committee (LRICC - 1/2015) meeting held on November 26, 2015

Moved by Councillor Innis,
Seconded by Councillor Iannicca;

That the report of the Lobby Registry and Integrity Commissioner Committee (LRICC - 1/2015) meeting held on November 26, 2015, be approved.

Carried 2015-925

1. ELECTION OF CHAIR AND VICE-CHAIR

RECOMMENDATION LRICC-1-2015:

That Councillor Ras be elected Chair of the Lobby Registry and Integrity Commissioner Committee, for a term ending upon completion of the mandate of the Committee (or at the end of the current term of Council, whichever comes first).

Approved 2015-926

RECOMMENDATION LRICC-2-2015:

That Councillor Downey be elected Vice-Chair of the Lobby Registry and Integrity Commissioner Committee, for a term ending upon completion of the mandate of the Committee (or at the end of the current term of Council, whichever comes first).

Approved 2015-927


2. DECLARATIONS OF CONFLICT OF INTEREST - Nil


3. APPROVAL OF AGENDA

RECOMMENDATION LRICC-3-2015:

That the agenda for the November 26, 2015, Lobby Registry and Integrity Commissioner Committee meeting be approved.

Approved 2015-928


4. DELEGATIONS - Nil


5. REPORTS

5.1. Establishment of the Lobby Registry and Integrity Commissioner Committee

RECOMMENDATION LRICC-4-2015:

That the Terms of Reference for the Lobby Registry and Integrity Commissioner Committee (LRICC) as outlined in Appendix I to the report of the Commissioner of Corporate Services titled "Establishment of the Lobby Registry and Integrity Commissioner Committee", be approved;

And further, that Members of the Committee be appointed for a term ending upon completion of the mandate of the Committee (or at the end of the current term of Council, whichever comes first);

And further, that staff invite delegations from government agencies that have implemented or are in the process of implementing a Lobby Registry system to make a presentation at the February 18, 2016 Lobby Registry and Integrity Commissioner Committee meeting.

Approved 2015-929

6.6. Region of Peel Submission on the Blue Print for Change: A Proposal to Modernize and Strengthen the Aggregate Resources Act Policy Framework

Received 2015-930

See also Resolution 2015-931

Moved by Councillor Shaughnessy,
Seconded by Councillor Innis;

That the Ministry of Natural Resources and Forestry be requested to convene forum(s) involving the province, municipalities, stakeholders, interest groups and the Aggregate industry to develop and/or clarify policies, procedures and guidance with regards to the following:

a) Recycling in aggregate pits;
b) Dust monitoring taking into consideration any cumulative effects; and
c) Site plan compliance monitoring and reporting violations;

And further, that a copy of the subject resolution be forwarded to the Association of Municipalities of Ontario (AMO) and the Top Aggregate Producing Municipalities of Ontario (TAPMO) for information.

Carried 2015-931

See also Resolution 2015-930

Councillor Shaughnessy placed a motion to request that the Ministry of Natural Resources and Forestry convene forums to develop and/or clarify policies, procedures and guidance with regards to recycling in aggregate pits; dust monitoring taking into consideration any cumulative effects; and, site plan compliance monitoring and reporting violations.

Councillor Moore requested that the motion placed by Councillor Shaughnessy include direction to forward a copy of the resolution to the Association of Municipalities of Ontario.

Councillor Thompson requested that the motion placed by Councillor Shaughnessy include direction to forward a copy of the resolution to the Top Aggregate Producing Municipalities of Ontario (TAPMO).


7. COMMUNICATIONS

7.1. Breaking News: From Association of Municipalities of Ontario (AMO), received November 25, 2015, Regarding AMO's Collaboration with the Union of Quebec Municipalities (UQM) on Climate Action

Received 2015-932

See also Resolution 2015-933

Moved by Councillor Sprovieri,
Seconded by Councillor Parrish;

That the Regional Municipality of Peel supports the collaboration of the Association of Municipalities of Ontario and the Union of Quebec Municipalities to enhance support for municipal climate action in our provinces;

And further, that to help meet the reduction targets and to reduce emissions in our communities and improve resilience in local economies, the Provincial government is requested to work in partnership with local governments to:

Carried 2015-933

See also Resolution 2015-932

7.2. Frederick Biro, Executive Director, Peel Police Services Board (PPSB), Letter dated November 30, 2015, Proposing an Extension of the Police Services Board Term for Ms. N. Nicholson

Received 2015-934

See also Resolution 2015-935

Moved by Councillor Jeffrey,
Seconded by Councillor Gibson;

Whereas Norma Nicholson, Citizen Appointee to the Peel Regional Police Services Board (PRPSB) was appointed for an initial one year probationary period for the four year term of Regional Council, pending review of the PRPSB;

And whereas, the PRPSB is recommending that Norma Nicholson continue her appointment for the balance of the term of Council;

Therefore be it resolved, that Norma Nicholson continue with her appointment to the PRPSB for the term ending November 30, 2018 or until a successor is appointed by Regional Council.

Carried 2015-935

See also Resolution 2015-934


8.
ITEMS RELATED TO PUBLIC WORKS
Chaired by Councillor R. Starr

8.1. Traffic and Road Safety Performance Report 2015

Received 2015-936

See also Resolution 2015-937

Moved by Councillor Sprovieri,
Seconded by Councillor Thompson;

That staff report to a future meeting of Regional Council with information regarding potential reductions in rear-end accidents that could be achieved through the implementation of advanced green left turn phases at all intersections;

And further, that the report include data related to the number of accidents that have occurred at Region of Peel intersections that do not have advanced left turn phases.

Carried 2015-937

See also Resolution 2015-936

8.2. Truck and Speed Review on Dixie Road (Regional Road 4) from Mayfield Road (Regional Road 14) to King Street (Regional Road 9) - Town of Caledon, Ward 2

Received 2015-938

Joe Avsec, Manager, Traffic Engineering, undertook to provide Councillor Downey with information related to the predominant direction of travel on Dixie Road between Old School Road and Mayfield Road, with respect to the findings of the truck and speed review.

Councillor Innis requested that Regional staff work with the Ontario Provincial Police to coordinate efforts with the Ministry of Transportation to ensure that truck safety checks on Dixie Road are conducted simultaneously on Highway 10, and other alternate truck routes in the area.

Councillor Crombie arrived at 9:57 a.m.

8.3. Report of the Waste Management Strategic Advisory Committee (WMSAC - 4/2015) meeting held on November 19, 2015

In response to a question from Councillor Parrish, the Commissioner of Public Works stated that one waste collection cart is provided to each house, regardless if the home contains a legal basement apartment and that changing the practice would require renegotiation with the waste collection contractors.

Moved by Councillor Groves,
Seconded by Councillor Kovac;

That the report of the Waste Management Strategic Advisory Committee (WMSAC - 4/2015) meeting held on November 19, 2015, be approved.

Carried 2015-939

1. DECLARATIONS OF CONFLICT OF INTEREST – Nil


2. APPROVAL OF AGENDA

RECOMMENDATION WMSAC-6-2015:

That the agenda for the November 19, 2015 Waste Management Strategic Advisory Committee meeting include a delegation from Rod Muir, Waste Diversion Chair, Sierra Club of Canada Foundation, regarding the ease and benefits of waste diversion, to be dealt with under Delegations - Item 3.1;

And further, that the agenda for the November 19, 2015 Waste Management Strategic Advisory Committee be approved, as amended.

Approved 2015-940

See also Resolution 2015-941


3. DELEGATIONS

Additional Item - Item 3.1:

3.1 Rod Muir, Waste Diversion Chair, Sierra Club of Canada Foundation, Regarding the Ease and Benefits of Waste Diversion

Received 2015-941

See also Resolution 2015-940


4. REPORTS

4.1. Approach to Developing a Work Plan to Achieve Peel's New 75 Percent 3Rs Target and Manage the Remaining 25 Percent (Oral)
Presentation by Norman Lee, Director, Waste Management

Received 2015-942

See also Resolution 2015-943

RECOMMENDATION WMSAC-7-2015:

Whereas Regional Council cancelled the current procurement process for the Peel Energy Recovery Centre initiative on October 22, 2015 under Resolution 2015-781;

And whereas, a residual amount of approximately $75 million from the cancelled Peel Energy Recovery Centre procurement process, excluding the debt financed portion, is within an existing approved Capital Budget Project 11-6605;


And whereas, Regional staff proposed that the subject residual amount be re-purposed to carry on the activities as outlined in the oral presentation of the Director of Waste Management titled "Approach to Developing a Work Plan to Achieve Peel's New 75 Percent 3Rs Target and Manage the Remaining 25 Percent" to the Waste Management Strategic Advisory Committee on November 19, 2015;

Therefore be it resolved, that the residual amount of approximately $75 million from the cancelled Peel Energy Recovery Centre procurement process, excluding the debt financed portion, be directed to initially fund the preliminary review of program and policy options and mixed waste processing options to advance the process to achieve the new 75 percent 3Rs target of the Region of Peel and to investigate how to manage the remaining 25 percent;

And further, that staff report back to the Waste Management Strategic Advisory Committee with a business plan to achieve the new 75 percent 3Rs target.

Approved 2015-943

See also Resolution 2015-942


5. COMMUNICATIONS

5.1 Jayne Pilot, Owner, Pilot Performance Resources Management Inc., Email dated October 21, 2015, Providing Comments on the Waste Management Report from the Special Regional Council meeting held on October 8, 2015

Received 2015-944


9. COMMUNICATIONS

9.1. Carey deGorter, Director of Administration/Town Clerk, Town of Caledon, Letter dated November 23, 2015, Providing a Copy of the Town of Caledon Report and Resolution titled, "Proposed Official Plan Amendment 222 - The Mayfield West Phase 2 Secondary Plan - Ward 2"

Received
2015-945

9.2. Melissa Raffoul, on behalf of the GTA West Project Team, Email dated December 4, 2015, Providing a Copy of the Update on Stage 2 of the Environmental Assessment and GTA West Transportation Corridor Route Planning including Consultation and Contact Information

Received 2015-946


10. ITEMS RELATED TO HEALTH - Nil


11.
ITEMS RELATED TO HUMAN SERVICES

Chaired by Councillor G. Miles

11.1. Action Plan for the Arrival of Syrian Refugees Update (Oral)

Received 2015-947

See also Resolutions 2015-948 to 2015-950 inclusive

Gayle Bursey, Acting Commissioner of Human Services, stated that 161 Syrian Refugees would be arriving at Pearson Airport on the first official flight to Canada the evening of December 10th and would be greeted by Prime Minister Trudeau. Some of the newcomers will meet family and private sponsors and stay in the Region of Peel while others do the same with sponsors from neighbouring cities and regions. Additional flights will arrive at both Pearson Airport and Montreal Airport several times a week, beginning next week. By the end of December, the Region of Peel will be home to at least 83 Syrian newcomers and potentially more as they make their way through the Toronto-based Refugee Assistance Program.

Gayle Bursey advised that she, along with Mayor Crombie, Mayor Jeffrey, Councillor Medeiros and representatives from Caledon, helped to open a meeting of Peel-based agencies who came together to discuss the Syrian Refugee Crisis and coordinate efforts. The meeting was co-hosted by the United Way of Peel and more than 200 people attended from approximately 100 different agencies across the Region of Peel. The needs identified at that meeting fell into two categories – immediate and long term. Immediate needs include easy access to information on services for food, shelter, language supports and mental health services because many of the first refugees are family sponsored.

Going forward, the group identified the following next steps as:

Gayle Bursey confirmed that for now, there is no on-the-ground role for any Region of Peel staff, other than Paramedics, but that Public Health and Human Services teams are scheduled to be prepared to respond to a change in plans, if that occurs.

Councillor Crombie advised that the City of Mississauga has posted links to the following websites which have been set up for people who wish to donate food, clothing, furniture or provide language services: unitedway.org/helpsyrianrefugees; welcomeontario.ca; and, findmyspark.ca.

Councillor Medeiros requested that staff monitor and track the settlement experience of the Syrian Refugees with respect to the number who settle in the Region of Peel after arriving at other locations in Canada and to ensure our systems are able to support their full and successful integration in the community.

As requested by Councillor Miles, the Commissioner of Human Services undertook to provide members of Regional Council with a copy of her speaking notes regarding the Syrian Refugee Update, as well as the names of the websites that have been set up for people who wish to assist.


12. COMMUNICATIONS

12.1. Association of Municipalities of Ontario (AMO), Email dated November 25, 2015, Regarding the Federal Government's Announcement on Plans to Resettle Syrian Refugees

Received 2015-948

See also Resolutions 2015-947, 2015-949 and 2015-950

12.2. Carmela Radice, Legislative Coordinator, City of Mississauga, Email dated November 25, 2015, Providing a Copy of the City of Mississauga Resolution and Communication Item from the Ministry of Community Safety and Correctional Services Regarding the Placement of Syrian Refugees

Received 2015-949

See also Resolutions 2015-947, 2015-948 and 2015-950

12.3. Ted McMeekin, Minister of Municipal Affairs and Housing, Letter dated November 27, 2015, Providing an Update on the Resettlement of Syrian Refugees

Received 2015-950

See also Resolutions 2015-947 to 2015-949 inclusive


13. OTHER BUSINESS - Nil


14. NOTICES OF MOTION - Nil


15. BY-LAWS

Three Readings:

By-law 77-2015: A by-law to requisition from the lower-tier municipalities a sum not exceeding 50 per cent of the amount that in By-law 22-2015 was to be raised in each lower-tier municipality, before the adoption of the final Regional estimates for the year 2016.

By-law 78-2015: A by-law to implement an Incident Management System based, revised Region of Peel Emergency Plan and to repeal By-law 83-1999 as amended by By-law 52-2008.

Moved by Councillor Ras,
Seconded by Councillor Groves;

That the by-laws listed on the Regional Council agenda, being By-laws 77-2015 and 78-2015, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried 2015-951

See also Resolutions 2015-909 and 2015-921


16. IN CAMERA MATTERS - Nil


17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Ras,
Seconded by Councillor Downey;

That By-law 79-2015 to confirm the proceedings of Regional Council at its meeting held on December 10, 2015, and to authorize the execution of documents in accordance with the Region of Peel by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the corporate seal be affixed thereto.

Carried 2015-952


18. ADJOURNMENT

The meeting adjourned at 10:14 a.m.

 


A. Macintyre
_________________________
Acting Regional Clerk

F. Dale
_________________________
Regional Chair