BOARD OF DIRECTORS
M I N U T E S PHC-2015-5
September 3, 2015
The Board of Directors of Peel Housing Corporation met on Thursday, September 3, 2015 at 8:35 a.m., in the Peel Conference Centre, 1st Floor, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.
Directors Present: F. Dale; S. Elias; C. Fonseca; V. Hall; R. Mendis; G. Miles*; E. Moore; B. Shaughnessy; Directors Absent: P. Palleschi; D. Austin Also Present: D. Szwarc, Chief Administrative Officer, Region of Peel; G. Bursey, Acting Commissioner of Human Services, Region of Peel; M.S. Mwarigha, General Manager; D. Bingham, Treasurer; J. Arcella, Deputy Treasurer, B. Colavecchia, Manager, Housing Operations and Tenancy Management; M. MacCrae, Manager, Housing Operations and Tenancy Management; P. O’Connor, Corporate Counsel; K. Lockyer, Regional Clerk; A. Macintyre, Corporate Secretary; C. Law, Deputy Corporate Secretary
Chaired by Director E. Moore.
1. DECLARATIONS OF CONFLICTS OF INTEREST – Nil
2. APPROVAL OF MINUTES
2.1. Minutes of the Board of Directors Meeting (PHC-4/2015) meeting held on June 4, 2015
Moved by Director Shaughnessy,
Seconded by Director Hall;
That the June 4, 2015 Peel Housing Corporation (PHC-4/2015) Board of Directors Meeting minutes be approved.
3. APPROVAL OF AGENDA
Moved by Director Mendis,
Seconded by Director Dale;
That the agenda for the September 3, 2015 Peel Housing Corporation Board of Directors meeting be approved.
4. DELEGATIONS - Nil
5.1. 2014 Business Management and Performance Report
Presentation by Bruno Colavecchia and Mary Jo MacCrae, Managers of Housing Operations and Tenancy Management
Director Miles arrived at 9:05 a.m.
Bruno Colavecchia and Mary Jo MacCrae, Housing Operations and Tenancy Management, provided the Board with information related to performance reports from 2014 in the areas of tenancy management and business efficiency for Peel Living.
Mary Jo MacCrae provided information on the overall tenant experience using 2014 data including results showing increases in work orders and work orders per unit; increased number of community agencies operating in buildings; increased tenant meetings; increased staff interventions and legal actions; and decreased rates in such areas as staff response time; fire safety meetings; required tenancy support by community agencies; and lower tenancy terminations. Overall, she reported an increased successful tenancy rate of 92% up from 89% in 2013.
Bruno Colavecchia provided information regarding business efficiency and asset sustainability using 2014 data including results showing a lower rental arrears; lower vacancy loss; lower capital budget requirements; and lower insurance costs for the corporation; and increases in areas such as total rent revenue; an increase in manageable costs; higher incidence of social enterprising; and slightly higher utility costs.
Director Moore directed staff to provide members with a list of community agencies that Peel Living is currently working with.
In response to a question from Director Fonseca, Mary Jo MacCrae stated that Peel Living works directly with Safe City Mississauga, Brampton Safe City, and the Ontario Provincial Police detachment in Caledon on security issues within the communities that Peel Living buildings are located. M.S. Mwarigha, General Manager, noted that this year marked a decrease in the number of safety calls and major incidents.
In response to a question from Director Elias, Bruno Colavecchia stated that approximately 10 Peel Living buildings rent roof space to major telecom companies for antennae infrastructure and other buildings are also currently being looked at in order to increase this portion of revenue for Peel Living.
5.2. Procurement Activity Semi Annual Report January 1, 2015 to June 30, 2015
6.1. Carolyn Parrish, Regional Councillor, Letter dated June 25, 2015, Providing her Resignation from the Peel Housing Board of Directors
The Board directed staff to seek a new appointee for the Board drawn from Regional Council at the next meeting of the Shareholder.
7. GENERAL MANAGER'S UPDATE
M.S. Mwarigha, General Manager, Peel Housing Corporation, provided the Board with several updates for their information:
He stated that Peel Living building visits are still being organized for interested members of the Board upon request, along with information pertinent to each site including thematic representations of the various types of services and value for residents found at each site.
M.S. Mwarigha stated that the Business Transformation Project continues with most consulting groups to be contracted no later than October 2015. He noted that Board member champions in each of the major areas will continue to be engaged in the process.
He stated that staff is planning to have an upcoming session on the Twin Pines redevelopment with planningAlliance. At this point Phase 1 and 2 are complete, and now the consultants need to engage with the Board on the various possibilities going forward.
He further advised of several events coming up that may be of interest to Board members including the Ontario Non-Profit Housing Association’s annual conference in October.
8. IN CAMERA MATTERS
8.1. Closed Session Report of the Board of Directors (PHC-4/2015) meeting held on June 4, 2015
Moved by Director Mendis,
Seconded by Director Elias;
That the June 4, 2015 Peel Housing Corporation (PHC-4/2015) Closed Session Report of the Board of Directors Meeting be received..
9. OTHER BUSINESS - Nil
10. NEXT MEETING
Thursday, October 1, 2015, 8:30 a.m. – 10:30 a.m.
Peel Conference Centre, 1st Floor
Regional Administrative Headquarters
10 Peel Centre Drive, Suite A
The meeting adjourned at 10:04 a.m.
Director E. Moore A. Macintyre _____________________________ ____________________________ For President Secretary