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Sustainability – 6 Month Reporting

Instruction and Tip Sheet (PDF, 297KB)

Agency Information
Fund Information
Indicators

This tool is meant to derive the capacity level of agencies in terms of sustainability. Please rate how well your organization performs or accomplishes the indicator statements.

Five dimensions identified for this assessment include:

  1. Community Impact
  2. Financial Sustainability
  3. Sectoral Engagement/Partnership
  4. Leadership
  5. Program/Service Delivery Capacity

The tool includes 23 statements on a 5 point scale, on a continuum from not meeting the performance requirement, to exceeding it.

The scale is defined as follows:

RatingRating DescriptionDetailed InformationRating View
1We do not meet this performance requirementPerformance levels in this area are non-existent. Practices must be developed and implemented to meet normal expectations.Underdeveloped
2We marginally meet this performance requirementPerformance levels in this area are low. Improvement is needed to meet normal expectations.Needs Improvement
3We meet this performance requirementPerformance levels in this area are satisfactory and meet normal expectations.Proficient
4We exceed this performance requirementPerformance levels in this area are high and sometimes exceed normal expectations.Strong Very Good
5We excel this performance requirementPerformance levels in this area are consistently high and far exceed normal expectations.Excellent

Section 1: Community Impact

Indicators (Statement)Rating (1-5)
1We make our program and service delivery decisions based on evidence
2We use evidence to demonstrate the needs of the population group and community we target with our programs and services
3We have a framework in place to measure the performance of our programs and services and we track our results
4We have an evaluation framework in place for each of our programs and services

Section 2: Financial Sustainability

Indicators (Statement)Rating (1-5)
1We excel (or do a good job) at identifying and securing new funding
2Our agency's funding is diversified (Not more than 60% of our budget is funded from the same funding source)
3We hold successful fundraising initiatives that meet or exceed our fundraising goals
4We continually analyze and implement cost-effective measures for our programs, services, and administration

Section 3: Sectoral Engagement/Partnership

Indicators (Statement)Rating (1-5)
1We coordinate programs and services in the community with partners outside of our agency
2We coordinate roles and resources in the community with partners outside of our agency
3We are active participants in sector-level planning initiatives

Section 4: Leadership

Indicators (Statement)Rating (1-5)
1Our board provides appropriate support and advice to our ED
2Our ED's roles and responsibilites are clear and appropriate for the designated position
3Our senior managers' roles and responsibilities are clear and appropriate for the designated positions
4Our ED (is able to) influence the direction of the organization
5Our senior managers are able to influence the direction of the organization
6Our ED has a positive impact on the cause our agency is working for
7Our senior managers have a positive impact on the cause our agency is working for
8We developed new relationships and improve existing relationships with our funders and investors
9We developed new relationships and improve existing relationships with other stakeholders in our sector

Section 5: Program/Service Delivery Capacity

Indicators (Statement)Rating (1-5)
1We have adequate staff with the appropriate level of knowledge and experience to deliver our programs and services
2We have adequate resources (either financial or in-kind) to operate our services and programs at an optimal level
3We have the proper facilities (including equipment) to deliver our services and programs at an optimal level

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